Dear Sir/Madam

 

FOI REQUEST FOI001-3464

 

We acknowledge your request for information received on 8 October 2021. 

 

We are considering your request and you should receive a response within
the statutory timescale of 20 working days, unless the information is
exempt or we require additional time to consider whether disclosure is in
the public interest in accordance with section 2 of the Freedom of
Information Act.

 

We will try to supply information in electronic format by email, but if
this is not possible we will let you know. If you have any special
requirements e.g. language, audio, large print, etc. then please let us
know.

 

The Act defines a number of exemptions which may prevent release of the
information you have requested. Before we provide the information we will
consider whether it is proper to release it and if any of the exemption
categories do apply then the information will not be released. We will
tell you if this is the case, and you will have a right of appeal.

 

If the information you request contains reference to a third party then
they may be consulted prior to a decision being taken on whether or not to
release the information to you. We will tell you if this is the case.

 

You may have to pay a fee for this information. We will consider this and
let you know. If so you will have to pay the fee before we process and
release the information.

 

If you have any queries or concerns, then please contact me directly. You
can find out more about the Act from the Information Commissioner at:

Information Commissioner’s Office – Wales 2nd Floor Churchill House
Churchill Way Cardiff

CF10 2HH

Telephone: 02920 678400 Fax: 02920 678399

Email: [1][email address]

Website: [2]https://ico.org.uk/

 

Yours sincerely

 

 

 

Y Swyddfa Rhyddid Gwybodaeth | Freedom of Ffon / Phone: (01656) 643473
Information Office
Ffacs / Fax: (01656) 657899
Cyfarwyddiaeth y Prif Weithredwr|  Chief
Executive’s Directorate  

Cyngor Bwrdeistref Sirol Pen-Y-Bont ar Ogwr | E-bost / E-Mail
Bridgend County Borough Council [3][Bridgend County Borough Council request email]

Gwefan / Website:
[4]www.bridgend.gov.uk

 

 

 

 

[5]Ewch i'n gwefan newydd a chofrestrwch a gyfer Fy Nghyfrif heddiw. Visit
our new website and sign up to My Account today.

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[10]althysbysiad preifatrwydd.
E-bost yn cael ei logio, ei monitro a/neu ei chofnodi yn awtomatig am
resymau cyfreithiol
Peidiwch ag argraffu’r neges e-bost hon oni bai fod hynny’n gwbl
angenrheidiol.
Rydym yn croesawu gohebiaeth yn Gymraeg. Rhowch wybod i ni os mai Cymraeg
yw eich dewis iaith. Byddwn yn ateb gohebiaeth a dderbynnir yn Gymraeg yn
Gymraeg ac ni fydd gohebu yn Gymraeg yn arwain at oedi.

For information about what we do with personal data see our [11]privacy
notice.
E-mail may be automatically logged, monitored and/or recorded for legal
purposes.
Please do not print this email unless absolutely necessary.
We welcome correspondence in Welsh. Please let us know if your language
choice is Welsh. Any correspondence received in Welsh will be answered in
Welsh and corresponding in Welsh will not lead to a delay in responding.

This e-mail and any attachments transmitted with it represents the
views of the individual(s) who sent them and should not be regarded
as the official view of Bridgend County Borough Council. The contents
are confidential and intended solely for the use of the addressee. If
you have received it in error, please inform the system administrator
on (+44) 01656 642111.

This e-mail and any attachments have been scanned.

______________________________________________________________
Mae'r e-bost hwn ac unrhyw atodiadau a drosglwyddir gydag ef yn
cynrychioli
safbwyntiau'r unigolyn a'i anfonodd (unigolion a'u hanfonodd) ac ni ddylid
eu
hystyried fel safbwynt swyddogol Cyngor Bwrdeistref Sirol Pen-y-bont ar
Ogwr. Mae'r cynnwys yn gyfrinachol ac wedi'i fwriadu ar gyfer y sawl y'i
cyfeiriwyd ato yn unig. Os ydych wedi ei dderbyn mewn camgymeriad, rhowch
wybod i weinyddwr y system ar (+44) 01656 642111.

Mae'r e-bost hwn ac unrhyw atodiadau wedi cael eu sganio.

References

Visible links
1. mailto:[email address]
2. https://ico.org.uk/
3. mailto:[Bridgend County Borough Council request email]
4. file://internal.bridgend.gov.uk/home/THOMAJL6/Service%20desk/Documents/www.bridgend.gov.uk
5. https://www.bridgend.gov.uk/my-council/m...
6. http://www.facebook.com/bridgendcbc
7. http://www.twitter.com/bridgendcbc
8. http://www.instagram.com/bridgendcbc
9. https://www.youtube.com/channel/UC2INePr...
10. https://www.bridgend.gov.uk/cy/fy-nghyng...
11. https://www.bridgend.gov.uk/my-council/f...

Dear Sir/Madam,

 

FREEDOM OF INFORMATION REQUEST FOI001-3464

 

We refer to your email dated 8 October 2021 which contained a request for
information as set out in italics below.  Following consideration of your
request, in accordance with the Freedom of Information Act 2000, I respond
to each point as follows:

 

I'd be grateful if you can provide me with the following information under
the Freedom of Information Act 2000.

 

1.          Name, position and email address of the staff responsible for
the council’s staff purchase/business expense cards.

 

Whilst we can confirm that we hold the information requested regarding
staff members below Corporate Director level, we consider that this
information is exempt under section 40(2) of the Freedom of Information
Act 2000 which states:

 

(2) Any information to which a request for information relates is also
exempt information if—

(a)it constitutes personal data which does not fall within subsection (1),
and

(b) the first, second or third condition below is satisfied.

(3A)The first condition is that the disclosure of the information to a
member of the public otherwise than under this Act—

(a)would contravene any of the data protection principles,

 

Disclosure of the names of individual staff members would breach the first
data protection principle as set out in Article 5 of the General Data
Protection Regulation which states:

 

 1. Personal data shall be

 

 a.       Processed lawfully, fairly and in a transparent manner in
relation to the data subject (‘lawfulness, fairness and
transparency^2);

 

Article 4 of the General Data Protection Regulation states that:-

 

For the purposes of this Regulation: (1) ‘personal data’ means any
information relating to an identified or identifiable natural person
(‘data subject’); an identifiable natural person is one who can be
identified, directly or indirectly, in particular by reference to an
identifier such as a name, an identification number, location data, an
online identifier or to one or more factors specific to the physical,
physiological, genetic, mental, economic, cultural or social identity of
that natural person;

 

The Information Commissioner’s guidance “Access to Information about
public authorities’ employees” and “When should names be disclosed”
provide guidance on how the Authority should treat requests for
information of this nature. The Authority considers the information
requested to be absolutely exempt from disclosure by virtue of Section
40(2) of the Freedom of Information Act 2000.

 

The Authority does not consider that it would be fair in all the
circumstances to identify the individual as whilst the information relates
to them in their professional capacity, they would not reasonably expect
their details to be placed into the public domain. The Authority’s
procedure is not to disclose as a matter of routine information about
members of staff below Corporate Director level.

 

Under Section 40 of the Freedom of Information Act, the information
requested is subject to an absolute exemption. This exemption applies
because the information requested would constitute a disclosure of
personal data.

 

Therefore, to the extent set out above, this letter acts as a Refusal
Notice in accordance with Section 17 of the Freedom of Information Act
2000 as we have not provided the information requested.

 

We can however advise you that the Procurement Team are responsible for
the council’s staff purchase/business expense cards and can be contacted
at [1][email address].  We can also advise you that the
Chief Executive has overall management responsibility for the council’s
staff purchase/business expense cards.   Contact details for the Chief
Executive are provided below. 

 

Mr Mark Shephard

Chief Executive

Email – [2][email address]

Telephone – 01656 643380

 

2.          If an automated business expense management is in place, what
is the name of the system/card provider?

 

eProcurementWales tool is Barclaycard.

 

3.          If this on a contacted basis, please provide the contract end
date.

 

Contract expires 31st March 2024, run by Welsh Government.

 

4.          The estimated (or actual) amount of spend (£) in business
expenses either by department or as an overall total.

 

The total expenditure on purchasing cards for 2020-21 is as follows:

Gross £830,856.64

VAT £82,077.54

Net £748,779.10

 

 

5. Name, position and email address of the staff or department responsible
for reducing the carbon emissions (CO2) within the council as part of the
overall strategy to achieve carbon neutrality.

 

The department responsible for carbon emissions is the Council’s Climate
Change section.  Whilst we hold the staff details for the staff in that
department, we would you refer you to our refusal at question 1.   We can
however advise you that the Corporate Director – Communities has overall
responsibility for carbon emissions.   Contact details are provided below
to assist you. 

 

Ms Janine Nightingale

Corporate Director – Communities

Email – [3][email address]

Telephone – 01656 643241

 

I hope this response satisfies your request. If you are dissatisfied with
the handling of the request, under the Freedom of Information Act 2000 you
have the right to request a review of the Council’s response to your
request for information.  If you wish to request a review, please write to
the below address or email [4][Bridgend County Borough Council request email] .  Following ICO
guidance, a request for a review must be made within 2 months of a
response being received.

 

Monitoring Officer

Bridgend County Borough Council

Civic Offices,

Angel Street

Bridgend, CF31 4WB

 

If you remain dissatisfied with the outcome of that review, you may seek
further recourse by lodging an appeal with the Information Commissioner
at:

 

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Tel: 0303 123 1113

E:mail : [5][email address]

Website:  [6]www.ico.org.uk

 

Yours sincerely

--

Freedom of Information Office

Bridgend County Borough Council

Level 4, Civic Offices

Angel Street

Bridgend

CF31 4WB

Tel: 01656 643565

Email: [7][Bridgend County Borough Council request email]

 

 

 

 

[8]Ewch i'n gwefan newydd a chofrestrwch a gyfer Fy Nghyfrif heddiw. Visit
our new website and sign up to My Account today.

Dilynwch ni ar [9]Facebook    [10]Twitter    [11]Instagram    [12]YouTube
Follow us on

I gael gwybodaeth ynghylch yr hyn a wnawn â data personol, gweler ein
[13]althysbysiad preifatrwydd.
E-bost yn cael ei logio, ei monitro a/neu ei chofnodi yn awtomatig am
resymau cyfreithiol
Peidiwch ag argraffu’r neges e-bost hon oni bai fod hynny’n gwbl
angenrheidiol.
Rydym yn croesawu gohebiaeth yn Gymraeg. Rhowch wybod i ni os mai Cymraeg
yw eich dewis iaith. Byddwn yn ateb gohebiaeth a dderbynnir yn Gymraeg yn
Gymraeg ac ni fydd gohebu yn Gymraeg yn arwain at oedi.

For information about what we do with personal data see our [14]privacy
notice.
E-mail may be automatically logged, monitored and/or recorded for legal
purposes.
Please do not print this email unless absolutely necessary.
We welcome correspondence in Welsh. Please let us know if your language
choice is Welsh. Any correspondence received in Welsh will be answered in
Welsh and corresponding in Welsh will not lead to a delay in responding.

This e-mail and any attachments transmitted with it represents the
views of the individual(s) who sent them and should not be regarded
as the official view of Bridgend County Borough Council. The contents
are confidential and intended solely for the use of the addressee. If
you have received it in error, please inform the system administrator
on (+44) 01656 642111.

This e-mail and any attachments have been scanned.

______________________________________________________________
Mae'r e-bost hwn ac unrhyw atodiadau a drosglwyddir gydag ef yn
cynrychioli
safbwyntiau'r unigolyn a'i anfonodd (unigolion a'u hanfonodd) ac ni ddylid
eu
hystyried fel safbwynt swyddogol Cyngor Bwrdeistref Sirol Pen-y-bont ar
Ogwr. Mae'r cynnwys yn gyfrinachol ac wedi'i fwriadu ar gyfer y sawl y'i
cyfeiriwyd ato yn unig. Os ydych wedi ei dderbyn mewn camgymeriad, rhowch
wybod i weinyddwr y system ar (+44) 01656 642111.

Mae'r e-bost hwn ac unrhyw atodiadau wedi cael eu sganio.

References

Visible links
1. mailto:[email address]
2. mailto:[email address]
3. mailto:[email address]
4. mailto:[Bridgend County Borough Council request email]
5. mailto:[email address]
6. http://www.ico.org.uk/
7. mailto:[Bridgend County Borough Council request email]
8. https://www.bridgend.gov.uk/my-council/m...
9. http://www.facebook.com/bridgendcbc
10. http://www.twitter.com/bridgendcbc
11. http://www.instagram.com/bridgendcbc
12. https://www.youtube.com/channel/UC2INePr...
13. https://www.bridgend.gov.uk/cy/fy-nghyng...
14. https://www.bridgend.gov.uk/my-council/f...