Information Request re. the Current Business Expense Management Process

The request was successful.

Dear Monmouthshire County Council,

I'd be grateful if you can provide me with the following information under the Freedom of Information Act 2000.

1. Name, position and email address of the staff responsible for the council’s staff purchase/expense cards.
2. If an automated business expense management is in place, what is the name of the system/card provider and the amount of cards currently in use?
3. If this on a contacted basis, please provide the contract end date.
4. The estimated (or actual) amount of spend (£) in business expenses either by department or as an overall total for the most recent financial year.
5. Name, position and email address of the staff or department responsible for reducing the carbon emissions (CO2) within the council as part of the overall strategy to achieve carbon neutrality.

I trust all is in order and thank you in advance for your help.

Yours faithfully,

Conner Toy

MCC - Freedom of Information, Monmouthshire County Council

Freedom of Information and the Coronavirus Covid-19  

During the height of the pandemic and lockdown period a number of our
staff were redeployed into Covid-19 response teams. This included our
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service areas. This has resulted in a backlog of requests, however we are
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Help yourself

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Alternatively, it may be worth checking previous Freedom of Information
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Gall hefyd fod yn werth gwirio ceisiadau Rhyddid Gwybodaeth blaenorol a
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Many thanks/Diolch yn fawr,

 

Freedom of Information Team | Tîm Rhyddid Gwybodaeth

Monmouthshire County Council | Cyngor Sir Fynwy

 

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Monmouthshire County Council

 

 

 
Service request # 11507961:

Hi Connor,

Thank you for sending us your Freedom of Information.

Freedom of Information and the Coronavirus Covid-19  

During the height of the pandemic and lockdown period a number of
our staff were redeployed into Covid-19 response teams. This
included our Freedom of Information team and those who provide the
responses from the service areas. This has resulted in a backlog of
requests, however we are now working to recover this backlog and get
up to date. 

We are still processing requests and sending responses as soon as we
are able, and hopefully within the prescribed deadlines though we
can’t guarantee that at the moment. 

Online Form:
   
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request and if you register, you will receive updates about your
request via email.

Find out more:

We publish information on our website of some of the common freedom
of information requests we receive

* See our [2]Disclosure Log page for frequent requests
* Public Health Burials – we publish this information on
the [3]cemeteries and burials page.

  Alternatively, it may be worth checking previous Freedom of
Information requests submitted via the website [4]What Do They Know

Many thanks,

Freedom of Information

Monmouthshire County Council

 

 

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Monmouthshire County Council

 

 

 

Hi #FIRST_NAME#,

Thank you for sending us your Freedom of Information.

Freedom of Information and the Coronavirus Covid-19  

During the height of the pandemic and lockdown period a number of
our staff were redeployed into Covid-19 response teams. This
included our Freedom of Information team and those who provide the
responses from the service areas. This has resulted in a backlog of
requests, however we are now working to recover this backlog and get
up to date. 

We are still processing requests and sending responses as soon as we
are able, and hopefully within the prescribed deadlines though we
can’t guarantee that at the moment. 

Online Form:

  If you are sending a new freedom of information request, next time  
try using our [1]online form which automates the processing of your
request and if you register, you will receive updates about your
request via email.

Find out more:

We publish information on our website of some of the common freedom
of information requests we receive

* See our [2]Disclosure Log page for frequent requests
* Public Health Burials – we publish this information on
the [3]cemeteries and burials page.

  Alternatively, it may be worth checking previous Freedom of
Information requests submitted via the website [4]What Do They Know

Many thanks,

Freedom of Information

Monmouthshire County Council

 

 

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Monmouthshire County Council

 

 

 

Hi Connor,

I refer to your request under the Freedom of Information Act 2000.

Can you please clarify whether your query is in relation to staff
expenses? The authority administers Purchase Cards however, this is
  for service purchases rather than staff expenses.  

With kind regards,

Freedom of Information

Monmouthshire County Council

 

 

 

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Dear Monmouthshire County Council,

Thank you for coming back to me for clarification.

Business expenses in this instance is anything that a staff member spends (potentially from their own finances to get reimbursed at a later date; an ad hoc purchase; anything on a purchase card or council credit card)

Typical examples will be fuel; hotel stays on council business; stationery.

I'd be most grateful if you could also provide details of your purchase card usage (number of cards, supplier etc.)

Thanks in advance for your help with this.

Yours faithfully,

Conner Toy

Monmouthshire County Council

+-----------------------------------------------------------------------------------------------------------------------+
| |  |
| | |
| | |
| |  |
| | |
| |+-------------------------------------------------------------------------------------------------------------------+|
| ||   ||
| || ||
| || Hi Connor, ||
| || ||
| || I refer to your request under the Freedom of Information Act 2000. We hope you can accept our sincere apologies ||
| || for the delay in responding and any inconvenience this may have caused. We thank you for your patience during ||
| || this period.  ||
| || ||
| || The response to your request is as follows (answers in bold) ||
| || ||
| || 1. Name, position and email address of the staff responsible for the council’s staff purchase/expense cards. ||
| || ||
| || 2. If an automated business expense management is in place, what is the name of the system/card provider and ||
| || the amount of cards currently in use? ||
| || ||
| || 3. If this on a contacted basis, please provide the contract end date. ||
| || ||
| || 4. The estimated (or actual) amount of spend (£) in business expenses either by department or as an overall ||
| || total for the most recent financial year. ||
| || ||
| ||   ||
| || ||
| || Staff expenses are run through our Payroll and HR system MyView (provided by Zellis). Our Peoples Services ||
| || department hold responsibility for this system and the payment runs made from the input information ||
| || - [1][email address]. ||
| || ||
| || The cost of all expenses for 20/21 was £66,819.20 ||
| || ||
| || The accounts payable section administer the Purchase Card scheme for Monmouthshire County Council.  The ||
| || contract was between the Welsh Government and Barclaycard which enabled all Welsh Local authorities to take ||
| || part. The contract was initially 10 years which runs to 2024. ||
| || ||
| || Contact details of the officer responsible for running the Purchase Card Scheme within Monmouthshire:  Lisa ||
| || Widenham, Finance Manager System Administration and Financial Control, ||
| || email: [2][email address] ||
| || ||
| || MCC publish all Purchase Card spend on the internet.  Please follow the below link to the spend data: ||
| || ||
| || [3]https://www.monmouthshire.gov.uk/council... ||
| || ||
| || Files can be identified within the list by the month and the description "Disclosure of Purchase Card Data for ||
| || Publication" e.g. August 2021 Disclosure of Purchase Card Data for Publication. ||
| || ||
| || We currently have 68 Open cards. ||
| || ||
| ||   ||
| || ||
| || 5. Name, position and email address of the staff or department responsible for reducing the carbon emissions ||
| || (CO2) within the council as part of the overall strategy to achieve carbon neutrality. ||
| ||   ||
| || There is no single officer or department responsible for reducing carbon emissions, since many different ||
| || officers from across the Council are responsible for many different actions which contribute to reducing our ||
| || carbon emissions ||
| || (see [4]https://www.monmouthshire.gov.uk/app/upl...) ||
| || However, progress is co-ordinated by Hazel Clatworthy, Sustainability Policy ||
| || Officer, [5][email address] ||
| || ||
| ||   ||
| || ||
| || If you are dissatisfied with the way the Council has handled your request for information, you can request a ||
| || review by e-mail to [6][email address] or by writing to: ||
| || ||
| || Freedom of Information ||
| || ||
| || Monmouthshire County Council ||
| || ||
| || County Hall ||
| || ||
| || The Rhadyr ||
| || ||
| || Usk ||
| || ||
| || NP15 1GA ||
| || ||
| ||   ||
| || ||
| || If you remain dissatisfied with the handling of your request, you have a right to appeal to the Information ||
| || Commissioner at: ||
| || ||
| || Information Commissioner’s Office ||
| || ||
| || 2nd Floor Churchill House ||
| || ||
| || Churchill Way Cardiff  ||
| || ||
| || CF10 2HH  ||
| || ||
| || Telephone: 0330 414 6421 / Email: [7][email address] ||
| || ||
| ||   ||
| || ||
| || There is no charge for making an appeal. ||
| || ||
| || With kind regards, ||
| || ||
| || Freedom of Information ||
| || ||
| || Monmouthshire County Council ||
| || ||
| ||   ||
| || ||
| ||  ||
| |+-------------------------------------------------------------------------------------------------------------------+|
| | |
| |  |
| | |
| | Please note: this is an automated email, do not reply to this email address. |
| | |
| |   |
| | [8]Login Portal | [9]News | [10]Privacy Notice |
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| | |
| |To view your customer details and submissions, please use the Login Portal link located directly above this message. |
| | |
| | For more information, visit us at [11]www.monmouthshire.gov.uk or email [12][email address] |
| | |
| |You are receiving this email because you have requested a service or information from us and we use My Monmouthshire |
| | as a customer service tool to administer this request. You can withdraw your information at any time by |
| |de-registering. However, if you receive multiple services from Monmouthshire County Council such as Tip Bookings this|
| |will mean you will need to re-register to continue to receive these services. If you have paid for and receive garden|
| | waste collections, this will remove any contract information we hold against the address therefore the service will |
| | not continue. If you wish to continue to remove all your details, please [13]de-register here. You may continue to |
| | submit requests anonymously; however, we will be unable to feedback any updates on progress. |
| | |
| |   |
| | |
| |  |
+-----------------------------------------------------------------------------------------------------------------------+

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12. mailto:[email address]
13. mailto:[email address]?subject=deregistration%20request%20-%20my%20monmouthshire&body=please%20can%20you%20deregister%20my%20account%3f%20%0a%0amy%20account%20details%20are%3a%0a%0afirst%20name%3a%0asurname%3a%0aemail%20address
mailto:[email address]?subject=Deregistration%20Request%20-%20My%20Monmouthshire&body=Please%20can%20you%20deregister%20my%20account%3F%20%0A%0AMy%20account%20details%20are%3A%0A%0AFirst%20name%3A%0ASurname%3A%0AEmail%20address%3A%0A%0AThanks