Information Request re. the Current Business Expense Management Process
Dear North Devon Council,
I'd be grateful if you can provide me with the following information under the Freedom of Information Act 2000.
1. Name, position and email address of the staff responsible for the council’s staff purchase/expense cards.
2. If an automated business expense management is in place, what is the name of the system/card provider and the amount of cards currently in use?
3. If this on a contacted basis, please provide the contract end date.
4. The estimated (or actual) amount of spend (£) in business expenses either by department or as an overall total for the most recent financial year.
5. Name, position and email address of the staff or department responsible for reducing the carbon emissions (CO2) within the council as part of the overall strategy to achieve carbon neutrality.
I trust all is in order and thank you in advance for your help.
Yours faithfully,
Joe Wyn Griffith
Dear Mr Griffith
Thank you for your request received today, for which I acknowledge receipt.
Your request is now being dealt with in accordance with the Act and will be due for response no later than 8 November, in accordance with the statutory time limit of 20 working days.
I will write to you in advance should the processing of your request require any further any information/clarification from you.
Yours sincerely
Vicky Eagle
Administrator – FOI and EIR
Legal Services
North Devon Council
PO Box 379, Barnstaple, EX32 2GR
[North Devon Council request email]
Dear Mr Griffith
I write in response to your request for information received 11 October 2021.
1. Name, position and email address of the staff responsible for the council’s staff purchase/expense cards.
2. If an automated business expense management is in place, what is the name of the system/card provider and the amount of cards currently in use?
3. If this on a contacted basis, please provide the contract end date.
4. The estimated (or actual) amount of spend (£) in business expenses either by department or as an overall total for the most recent financial year.
5. Name, position and email address of the staff or department responsible for reducing the carbon emissions (CO2) within the council as part of the overall strategy to achieve carbon neutrality.
Section 1(1)(a) of the Act requires the Council to inform you whether it holds information of the description specified in your request. I confirm that the Council does hold this information. In discharge of its obligation under section 1(1)(b) I can provide you with the following response:
1.Adam Tape, Head of Governance, [email address]
2. NatWest Smart data is used which forms part of the Council's banking contract. Number of cards currently in use = 19
3. April 2023
4. April 2020 - March 2021 £84,713.31
2. April 2021 - October 2021 £36,553.64
5. Mark Kentell, Head of environmental Enhancement, [email address]
If you are dissatisfied with the handling of your request, you have the right to request an internal review which should be received within two months from the date of this response email and should be sent to;
Senior Solicitor and Monitoring Officer
Legal Services
North Devon Council
PO Box 379, Barnstaple, EX32 2GR
[North Devon Council request email]
If you are not content with the outcome of the internal review, you have the right to apply to the Information Commissioner for a decision:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 01625 545 745
Fax: 01625 524 510
Email: [email address]
Yours sincerely
Vicky Eagle
Administrator – FOI & EIR
Legal Services
North Devon Council
[North Devon Council request email]
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