Thank you for your e-mail requesting information under the Freedom of
Information Act 2000 / Environmental Information Regulations 2004.

We will proceed with the request which we received today. It is our
intention to have the information delivered to you as soon as possible
otherwise within the statutory 20 working days.

In consideration of the request, which may be subject to any exemptions/
exceptions the Council may rely on to refuse the request, some of which
are absolute and some of which only apply where the public interest in
maintaining the exemption/exception outweighs that in disclosing the
information.

Please note that should you be requesting information under the
Environmental Information Regulations although we provide free access to a
wide range of information through our website, access to any public
registers which we hold and for inspecting information at our offices, we
are allowed to charge you a reasonable fee for providing certain
information.  If applicable, we will issue you with a fee notice.  This
will detail the tasks involved in responding to the request, and
associated costs.  Further information is available on the EIR page of
Bedford Borough Council’s website at the following link:

[1]http://www.bedford.gov.uk/council_and_de...

Please note that once a response has been forwarded to you an anonymised
summary of all requests appear on the Bedford Borough website at the
following link:

[2]http://www.bedford.gov.uk/council_and_de...
Our current practise is that the information will be available to view on
the web for 2 years.

Any future correspondence you may have with the Council in relation to
this matter should be emailed to [3][Bedford Borough Council request email] .

Any emails containing personal or sensitive data will be sent as ‘secure
e-mails’.  In order for you to access a secure email you will be asked to
create an account and log into the Council’s secure e-mail reply service. 
If you do receive a secure email there will be instructions explaining how
to do this.

“Confidentiality: The information contained in this e-mail and any
attachment may be confidential and may contain legally privileged
information. It is intended only for the use of the named recipient. If
you are not the named recipient, please notify us immediately and delete
it from your system. In such an event, you should not disclose the
contents of this e-mail to any other person, or print it.”

References

Visible links
1. http://www.bedford.gov.uk/council_and_de...
2. http://www.bedford.gov.uk/council_and_de...
3. mailto:[Bedford Borough Council request email]

Bedford BC - OFFICIAL-Unsecure

Dear Bert de Boer

Request pursuant to Environmental Information Regulations Act 2004 –
Request No.12815

Thank you for your request for information about GIS software, which we
received on 30^th July 2018. Your request has been considered under the
Environmental Information Regulations 2004.

We want to be as open as possible in answering requests, and to help
people obtain the information they are looking for. Unfortunately, in this
case the amount of information you have requested is very substantial. 
Gathering it together would therefore be likely to involve a significant
cost and diversion of resources.  This could mean that we might have to
charge you for the work involved or even have to refuse the request under
exceptions in the Environmental Information Regulations 2004 covering
requests that are manifestly unreasonable or formulated too general a
manner.

Therefore can you please elaborate what you mean with tender procedure
regarding question 4?

If you are unable or unwilling to narrow down your request we will, of
course, consider it in accordance with our obligations under the
Environmental Information Regulations 2004.  However, we wanted to give
you an opportunity to reconsider your request and describe more precisely
the information you require.

Please let me know how you wish to proceed.

Yours sincerely

Andrea Bechtle

FOI & EIR Officer - Environment

Bedford Borough Council

Room 336, Borough Hall, Cauldwell Street, Bedford, MK429AP

(01234) 718243 (ext 47243)
‘Bedford Borough Council - Working with our partners to make the borough a
better place to live, work and visit.’

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Bedford BC - OFFICIAL-Unsecure

Dear  Bert de Boer

Request pursuant to Environmental Information Regulations Act 2004 –
Request No.12815

Thank you for your e-mail clarifying your request for information under
the Environmental Information Regulations.

It is our intention to have the information delivered to you as soon as
possible, but no later than 28^th August.

Yours sincerely

Andrea Bechtle

FOI & EIR Officer - Environment

Bedford Borough Council

Room 336, Borough Hall, Cauldwell Street, Bedford, MK429AP

(01234) 718243 (ext 47243)

‘Bedford Borough Council - Working with our partners to make the borough a
better place to live, work and visit.’

show quoted sections

Bedford BC - OFFICIAL-Unsecure

Dear Bert de Boer

Request pursuant to Environmental Information Regulations Act 2004 –
Request No.12815

Thank you for your request for information about GID Software, which we
received on 30^th July 2018. Your request has been considered under the
Environmental Information Regulations 2004.

Please see your request and our response below:

1.    What (GIS) software do you use? (name and provider of the software
used)
Esri ArcGIS

2.    What services/ departments are using the software?
GIS is used in all departments, either as a desktop product or intranet
application. However, the following departments create GIS data:
- Education
- Environment
- Highways
- Planning
- Planning Policy
- Property Services
- Public Health

3.    Do you also use the (GIS) software to inspect trees and roads in
your public space? If not, how do you inspect trees and roads in your
public space?
Bedford Borough Council use a system known as Tree Wise for the inspection
and maintenance of our tree stock.  This is linked to our GIS software for
the mapping element but is a standalone system.
Esri is used as a tool to consume Ordnance Survey mapping allowing us to
survey the Highway network, the mapping is embedded in Asset Management
Systems.

4.       Do you use the (GIS) software in your tender procedure?
GIS is used widely in this authority, and many GIS datasets can be
interrogated by the user to produce stats or mapping associated with
projects such as tenders. For us GIS focusses more on the management of
data rather than a tender process. I believe associated software tools
such as Proactis can be used as part of an administrative process.

5.    How do you organize the maintenance for trees and roads in your
public space?
Esri is embedded in Asset Management Systems to create various maintenance
activity and for Tree maintenance Via the Tree wise system.

The information supplied to you continues to be protected by the
Copyright, Designs and Patents Act 1988. You are free to use it for your
own purposes, including any non-commercial research you are doing and for
the purposes of news reporting. Any other re-use, for example commercial
publication, would require the permission of the copyright holder.  For
further information regarding Re-use of Public Sector Information please
see the following link
[1]http://www.bedford.gov.uk/council_and_de...

If you are unhappy with the way the authority has handled your request,
you may ask for an internal review. Please contact Barbara Morris,
Assistant Chief Executive, (Law & Governance), email:
[2][email address] who will arrange an internal review of
your case.  Under Regulation 11(2) this needs to be done no later than 40
working days after the date of this letter.  If you are not content with
the outcome of the internal review, you have the right to apply directly
to the Information Commissioner for a decision.

The Information Commissioner can be contacted at:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

[3]www.ico.gov.uk          

Yours sincerely

Andrea Bechtle

FOI & EIR Officer - Environment

Bedford Borough Council

Room 336, Borough Hall, Cauldwell Street, Bedford, MK429AP

(01234) 718243 (ext 47243)
‘Bedford Borough Council - Working with our partners to make the borough a
better place to live, work and visit.’

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