Information recorded with FOI requests
Dear West Sussex County Council,
I would like to know how do you record FOI requests.
Yours faithfully,
andre jackson
Dear Mr Jackson,
I refer to your request below, which has been dealt with under the Freedom
of Information Act 2000.
You asked “how do you record FOI requests”
We have now completed a search for the information which you requested and
I confirm the Authority holds information relevant to the request.
Since 2013 the Council has used an in-house database called Formbuilder to
record FOI requests.
The information supplied to you continues to be protected by the
Copyright, Designs and Patents Act 1988. You are free to use it for your
own purposes, including any non-commercial research you are doing and for
the purposes of news reporting. Any other reuse, for example commercial
publication, would require the permission of the copyright holder. Most
documents supplied by us will be copyright of West Sussex County Council.
Information you receive which is not subject to WSCC continues to be
protected by the copyright of the person, or organisation, from which the
information originated. You must ensure that you gain their permission
before reproducing any third party (non WSCC) information.
If you have any queries about this letter, please contact me. Please
remember to quote the reference number above in any future communications.
If you are unhappy with the way your request has been handled, you may
wish to ask for a review of our decision via [email address].
If you are not content with the outcome of the internal review, you may
apply directly to the Information Commissioner for a decision. Generally,
the ICO cannot make a decision unless you have exhausted our internal
review procedure. The Information Commissioner can be contacted at:
The Information Commissioner's Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Yours sincerely,
Dave Loveman
Customer Relations Manager
Freedom Of Information | [1]West Sussex County Council | Location:
County Hall, Chichester PO19 1RQ
E-mail: [2][email address]
Dear Freedom of Information Act,
Thank you for this information. Would you be able to tell me what information is recorded for each FOI.
Thank you
Yours sincerely,
andre jackson
Dear Mr Jackson,
Thank you for your enquiry, which has been forwarded to the appropriate officers for a response. The usual timescale for a response is twenty working days, that is by or on 06 December 2018.
If for any reason the Council needs to extend this timescale you will be notified in accordance with the relevant legislation.
Please note that in 2012 the County Council adopted a position in principle that FoI and EIR requests to West Sussex County Council and the Council's responses may be published on the Council's website in a suitably anonymised form. This is in addition to the individual response to the requestor, and in line with the Council's commitment to transparency and open data.
Yours sincerely,
Dave Loveman
Customer Relations Manager
Freedom Of Information | West Sussex County Council | Location: County Hall, Chichester PO19 1RQ
E-mail: [email address]
Dear Mr Jackson,
I refer to your request below, which has been dealt with under the Freedom
of Information Act 2000.
We have now completed a search for the information which you requested and
I confirm the Authority holds information relevant to the request.
You asked: ‘…what information is recorded for each FOI’
The fields listed below are available for use. Those in bold are the ones
which should be completed for every request and response. Some of these
are set as ‘mandatory’ and are automatically enforced by Formbuilder:
ID (a reference number automatically generated by Formbuilder)
Date submitted (this is the date the enquiry was loaded on Formbuilder and
is again automatically created)
Stage Completed (refers to the last stage completed and automatically
generated by Formbuilder)
Next Stage (automatically completed by Formbuilder)
Current Status
Secondary status if applicable
Date received
Category
Lead ILO Name (this refers to the person leading on gathering information
and issuing the response)
Details of Request(a free text box, usually completed by cutting and
pasting the request)
External Transfer? (A Yes/No referring to whether the information is
believed to be held by another agency and WSCC have passed the request on)
External Transfer passed to (Free text box)
Date of external transfer
Applicant informed of external transfer (yes/no)
Title, First name, Last name, Middle name (of applicant)
Address Line 1, Address Line 2, Town/City, County, Postcode (of applicant)
Work phone number, Home phone number, Mobile phone number, Email address,
Fax number (of applicant) [An appropriate selection must be chosen from
the contact details so that a response can be sent. The most commonly used
is email address]
Journalist (Yes/No/Don’t know)
Press Agency
Date of acknowledgment
Clarification needed from applicant to continue with request? (Yes/No)
Date clarification sought from applicant
Date clarification received
Time spent on request (hours) (Must not exceed 18) [This field is rarely
completed but is available. A number of outdated abbreviations are
available which refer to a previous Directorate structure. There is space
for estimated and actual hours to be entered, along with a total]
Fees notice ? (Yes/No – refers to whether the applicant has been told that
a fee will be required)
Date fee requested
Date fee collected
Response (usually competed by cut and pasting from the response sent)
Date reply sent
Approved for internet publication? (Yes/no))
Date complaint received(Along with the other complaints fields, these are
rarely used now as reviews are recorded in the central complaints
database)
Officer investigating complaint
Outcome of complaint
Date applicant informed of outcome
Date notified of complaint to ICO
Outcome of complaint to ICO
Select next stage (options are Enter FOI Request, FOI Response,
Gatekeeper, Corrections, Complaint, Completion)
There is also a facility for attaching relevant documents
The information supplied to you continues to be protected by the
Copyright, Designs and Patents Act 1988. You are free to use it for your
own purposes, including any non-commercial research you are doing and for
the purposes of news reporting. Any other reuse, for example commercial
publication, would require the permission of the copyright holder. Most
documents supplied by us will be copyright of West Sussex County Council.
Information you receive which is not subject to WSCC continues to be
protected by the copyright of the person, or organisation, from which the
information originated. You must ensure that you gain their permission
before reproducing any third party (non WSCC) information.
If you have any queries about this letter, please contact me. Please
remember to quote the reference number above in any future communications.
If you are unhappy with the way your request has been handled, you may
wish to ask for a review of our decision via [1][email address].
If you are not content with the outcome of the internal review, you may
apply directly to the Information Commissioner for a decision. Generally,
the ICO cannot make a decision unless you have exhausted our internal
review procedure. The Information Commissioner can be contacted at:
The Information Commissioner's Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Yours sincerely,
Dave Loveman
Customer Relations Manager
Freedom Of Information | [2]West Sussex County Council | Location:
County Hall, Chichester PO19 1RQ
E-mail: [3][email address]
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