Information recorded by Libra on legal representation
Dear HM Courts and Tribunals Service,
Please could you provide me with screenshots from the elements of Libra that are used by Magistrates’ Courts to input any information relating to the legal representation status of the defendant in criminal cases.
Please do not include any personally identifiable information.
If these screens include drop-down elements, I would be grateful if the screenshots could capture the options that are available in the drop-downs.
Thank you for your help and please let me know if I can clarify this request.
Yours faithfully,
Gideon Leibowitz
This is an automated confirmation that your email has been received by the
Disclosure Team (Ministry of Justice) mailbox.
Freedom of Information (FOI)
If your email is a FOI request, you can expect a response within 20
working days.
Subject Access Requests (under the General Data Protection Regulation
((EU) 2016/679)) (the Regulation) and/or Data Protection Act 2018 (DPA))
If your email is a SAR, you can expect a response within 1 calendar month.
══════════════════════════════════════════════════════════════════════════
This e-mail and any attachments is intended only for the attention of the
addressee(s). Its unauthorised use, disclosure, storage or copying is not
permitted. If you are not the intended recipient, please destroy all
copies and inform the sender by return e-mail. Internet e-mail is not a
secure medium. Any reply to this message could be intercepted and read by
someone else. Please bear that in mind when deciding whether to send
material in response to this message by e-mail. This e-mail (whether you
are the sender or the recipient) may be monitored, recorded and retained
by the Ministry of Justice. Monitoring / blocking software may be used,
and e-mail content may be read at any time. You have a responsibility to
ensure laws are not broken when composing or forwarding e-mails and their
contents.
Please see response attached.
Danielle Bowman
Business Manager
to Head of Crime, Geraint-Wyn Jenkins and Head of CFT, Sarah Johnson
and
Project Management Officer for Finance (SEO)
Digital & Technology Services | HMCTS | 102 Petty France | London | SW1H
9AJ
Email: [email address]
[1]gov.uk/hmcts
Working pattern: I do not work Friday PM
LEAVE: 30^th Jan, 3^rd Feb, 13^th and `4^th Feb, 10^th and 13^th Mar 2023.
[2]HM Courts & Tribunals Service logo
[3]Here is how HMCTS uses personal data about you
══════════════════════════════════════════════════════════════════════════
This e-mail and any attachments is intended only for the attention of the
addressee(s). Its unauthorised use, disclosure, storage or copying is not
permitted. If you are not the intended recipient, please destroy all
copies and inform the sender by return e-mail. Internet e-mail is not a
secure medium. Any reply to this message could be intercepted and read by
someone else. Please bear that in mind when deciding whether to send
material in response to this message by e-mail. This e-mail (whether you
are the sender or the recipient) may be monitored, recorded and retained
by the Ministry of Justice. Monitoring / blocking software may be used,
and e-mail content may be read at any time. You have a responsibility to
ensure laws are not broken when composing or forwarding e-mails and their
contents.
References
Visible links
1. http://www.gov.uk/hmcts
3. https://www.gov.uk/government/organisati...
Dear Danielle, Geraint-Wyn and Sarah,
Thank you for your reply, it is greatly appreciated and very helpful.
To clarify however, the request was not about the legal aid status of defendants in magistrates' courts. Rather, I am interested in understanding how Libra records the representation status of all defendants, regardless of whether they have received legal aid or not.
It would therefore be great to clarify the following:
- Are there any mandatory inputs on Libra for recording the representation status of defendants (regardless of legal aid status)?
- If so, could we please see screenshots of these and any relevant codes which represent different representation statuses?
- If there is no mandatory input for representation status, is there a voluntary input? If so, could we also please screenshots of these as well as any codes used?
Thank you for your help so far. If there is anything I can do to further clarify my question, or help you in any way, then please do let me know.
Yours sincerely,
Gideon Leibowitz
Dear Mr Leibowitz,
Your email was referred to Mr Jenkins who made the following comment:
'There are no mandatory inputs on libra for recording the representation status of defendants, as there is no requirement on HMCTS to collect or retain this data.
The previous response, including the screenshots cover all instances of legal representation within Libra.
The majority of data is provided by the LAA, and is a requirement of the LAA, not HMCTS (for these cases we will keep LAA updated with the case progression) the first two screenshots provided.
The only voluntary input is the attending solicitor field in resulting, and solicitor as a party to case on the following case entry screen, as per my last response, and the last three of the five screenshots supplied.'
I am unable to respond to any further emails regarding this request. Any further requests will need to be submitted via the correct channels.
Kind regards
Danielle Bowman
Business Manager
to Head of Crime, Geraint-Wyn Jenkins and Head of CFT, Sarah Johnson
and
Project Management Officer for Finance (SEO)
Digital & Technology Services | HMCTS | 102 Petty France | London | SW1H 9AJ
Email: [email address]
gov.uk/hmcts
Working pattern: I do not work Friday PM
LEAVE: 30th Jan, 3rd Feb, 13th and `4th Feb, 10th and 13th Mar 2023.
Here is how HMCTS uses personal data about you
We work to defend the right to FOI for everyone
Help us protect your right to hold public authorities to account. Donate and support our work.
Donate Now