Thank you for your message.
If you have submitted a Freedom of Information request please accept this
email as acknowledgement that your request has been received. You should
expect a response from us within 20 working days.
Data Protection & FOI
Legal Services
UCL

Dear Cynthia,

Thank you for your below request for information.

Can you please clarify the following:-

Could you clarify whether the query relates to undergraduates only?

Could you clarify whether the query relates to UK-domiciled students only?

Can you clarify how you expect the data to look? For example, for part (3) of your request - are you expecting something like A-star grades = 4,000, A grades = 5,000, B grades = 3,000, C grades = 1,000 etc.? Or are you expecting individualised data per student?

Please note that if you require data about non-UK students and postgraduates, we have estimated that we may exceed the 18-hours' time limit for compliance. In order to provide you with this data, can you prioritise the data that you require so that we can provide you with the information we hold up until we have reached the time limit to comply.

Kind regards,

Mehwish Sultan
Data Protection and Freedom of Information Adviser
University College London
Legal Services, Finance and Business Affairs
External address: Gower Street, London, WC1E 6BT
Internal address: 6th Floor, 1-19 Torrington Place, London, WC1E 7HB
E: [email address] Data Protection: [email address] FOI: [UCL request email].
Telephone: +44 (0)203 108 7862 (internal 57862)

show quoted sections

Dear Cynthia,

We have completed the compilation of information in response to your
request.

We can confirm that we do hold information of the description specified in
your request. Where this information is held and is not exempt, it is
provided in the attached PDF documents.

As you can see, exact counts of four or less have been withheld because
these are personal data of third parties or, if linked with other personal
identifiers in the public domain, would be likely to become personal data.
This information has been withheld under section 40(2) of the FOIA by
virtue of s40 (3)(a)(i).

“Any information to which a request for information relates is also exempt
information if—

(a)it constitutes personal data which do not fall within subsection (1),
and (b)either the first or the second condition below is satisfied

The first condition is—

(a)in a case where the information falls within any of paragraphs (a) to
(d) of the definition of “data” in section 1(1) of the M1Data Protection
Act 1998, that the disclosure of the information to a member of the public
otherwise than under this Act would contravene—

(i)any of the data protection principles, (ii)section 10 of that Act
(right to prevent processing likely to cause damage or distress)”

In this case we believe that the requested information could relate to and
identify individuals and therefore would be personal data. The disclosure
of these personal data would not be within the reasonable expectations of
the individuals concerned and it would be unfair to do so; this therefore
breaches the first data protection principle.

Please note that we do not yet have the ethnicity data for all 2017
applicants and therefore cannot provide data for part 1 or part 10 for
2017.

You are free to use any information supplied for your own use, including
for non-commercial research purposes. The information may also be used for
the purposes of news reporting. However, any other type of re-use, for
example by publishing or issuing copies to the public, will require the
permission of the copyright owner.

If you are unhappy with our response to your request and wish to make a
complaint or request a review of our decision, please email
[email address]. Emails should include the words ‘Internal Review’
in the subject and be marked For the Attention of the Vice Provost
Operations, alternatively you should write to:

Vice Provost Operations

University College London

1-19 Torrington Place

London WC1E 7HB

Please note, complaints and requests for internal review received more
than two months after the initial decision will not be handled.

If you are not content with the outcome of the internal review, you may
apply directly to the Information Commissioner at the address given below.
You should do this within two months of our final decision.

If you have any queries or concerns, please contact me using the details
provided in this letter and including the request reference number.

Further information on the Freedom of Information Act is available from
the Information Commissioner’s Office:

Wycliffe House

Water Lane

Wilmslow

SK9 5AF

01625 545700

www.ico.org.uk

[email address]

Kind regards,

Mehwish Sultan

Data Protection and Freedom of Information Adviser

Legal Services, Finance and Business Affairs

Internal address: 6th Floor, 1-19 Torrington Place, London, WC1E 7HB

E: [1][email address] Data Protection: [2][email address]
FOI: [3][UCL request email].

Telephone: +44 (0)203 108 7862 (internal 57862)

References

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2. mailto:[email address]
3. mailto:[UCL request email]

Thank you for your message.
If you have submitted a Freedom of Information request please accept this
email as acknowledgement that your request has been received. You should
expect a response from us within 20 working days.
Data Protection & FOI
Legal Services
UCL