Information on Permit to Work in the NHS

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Many thanks 

Kind regards 

The Information Governance Team

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Dear Olivia,

FOI ref: 2024/0266

Thank you for your request for information dated 12/02/2024.

We will consider your request under the Freedom of Information Act 2000. You should receive a response within 20 working days - in this case, by 11/03/2024. Please be aware, the information you have requested may not be disclosed to you if it is exempt.

We will inform you if:
• we are unable to achieve the 20 working day deadline. We aim to give you a revised due date as soon as possible.
• we are unable to give you the information as responding to your request exceeds the ‘appropriate limit’. This would apply if it would take us longer than 18 hours to retrieve, collate and provide the information you request.
• your request (in full or in part) needs be transferred to another public authority to obtain the information you have requested

For information regarding how we will handle your personal data as part of our FOI process, please see the following address – https://www.penninecare.nhs.uk/foi. If you require a printed copy, please let us know.

If you have any questions about this request, please contact me quoting the reference number above.

Yours sincerely

Alice Wakefield

Freedom of Information Team
Pennine Care NHS Foundation Trust
225 Old Street
Ashton-under-Lyne OL6 7SR
Website: http://www.penninecare.nhs.uk/

Email: [email address]

.

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Good morning Olivia

FOI ref: 2024/0266

Further to your email below, I can now respond to your request.

Following receipt of your request, searches were conducted within Pennine Care NHS Foundation Trust (the Trust) to locate the requested information and I can confirm that some of the information requested is held by the Trust.

REQUEST AND RESPONSE

I am writing to make a Freedom of Information (FOI) request to obtain information regarding the Management of Permits to work (PTW) on your sites. Could you kindly provide details on the following:

a. Which types of work require a Permit To Work to be completed on your sites?

The Estates department issues a generic Contractors passport to all contractors that attend our sites to carry out work. This passport covers a number of issues around what works are to be carried out, Fire precautions, RAMs required, any permits required, Asbestos etc. The Estates team also provide Hot works permits, Fire alarm work permits, medical gas permits, Electrical LV permits etc

b. Does your organisation utilise a software platform to issue, record, and provide evidence of completed works that require a permit?

No software platform is currently used but all permits are scanned and saved electronically

c. If a software platform is used, please specify the name or type of software utilised to complete and evidence work permits.

N/A

d. Who within your organisation is responsible for the issuance, sign-off, and provision of evidence for Permits To Work?

Competent persons but usually the Maintenance supervisors or the member of the Maintenance team that is managing the contractors onsite. Some of the permits (such as Medical gas and electrical LV permits) would require an Authorising Engineer to complete.

Complaint Rights

Your attention is drawn to the details below, which outline your right of complaint.

For information regarding how we will handle your personal data as part of our FOI process, please see the following address – https://www.penninecare.nhs.uk/foi. If you require a printed copy, please let us know

Should you have any further queries concerning this matter, please email, write or contact the team on telephone number 0161 716 3147 quoting the reference number above.

Yours sincerely

Sarah Doherty-Browne

Freedom of Information Team
Pennine Care NHS Foundation Trust
225 Old Street
Ashton-under-Lyne OL6 7SR
Website: http://www.penninecare.nhs.uk/

Email: [email address]

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COMPLAINT RIGHTS

Are you unhappy with how your request has been handled or do you think the decision is incorrect?

You have the right to request the Trust review their decision. However, please be advised, as per the Freedom of Information Code of Practice (2018), the Trust is not obliged to undertake a formal internal review on any complaints received 40 working days after the date of response. If a request for internal review is received after 40 working days, the Trust may not accept your request for formal review, but will take steps to assist you.

Prior to lodging a formal complaint you are welcome and encouraged to discuss the decision with the case officer that dealt with your request.

Ask to have the decision looked at again –

The quickest and easiest way to have the decision looked at again is to telephone the case officer.

That person will be able to discuss the decision, explain any issues and assist with any problems.

Complaint

If you are dissatisfied with the handling procedures or the decision of Pennine Care NHS Foundation Trust made under the Freedom of Information Act 2000 regarding access to information, you can lodge a complaint with Pennine Care NHS Foundation Trust to have the decision reviewed.

Complaints should be made in writing and addressed:
The Head of Information Governance
Pennine Care NHS Foundation Trust
225 Old Street
Ashton-under-Lyne OL6 7SR

If email is prefered, complaints may be sent to [email address].

The Information Commissioner

After lodging a complaint with Pennine Care NHS Foundation Trust if you are still dissatisfied with the decision you can make an application to the Information Commissioner for a decision on whether the request for information has been dealt with in accordance with the requirements of the Act.

For information on how to make an application to the Information Commissioner please visit their website at http://www.ico.org.uk/ . Alternatively, phone or write to:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Phone: 01625 545 700

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