Information on Facilities Management Contracts and/or Frameworks

The request was successful.

Dear Manchester City Council,

Dear Lancashire Fire and Rescue Service,

I would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to any Catering, Cleaning, Security, Technical Services (this includes and planned or reactive repairs & maintenance) and facilities management services you have on contract.

The details we require are:
• Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages
• Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date
• Start date & duration of framework/contract?
• Could you please provide a copy of the service/product specification given to all bidders for when this contract was last advertised?
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?

Thank you for your help.

Yours faithfully,

Alan Smith

foi@manchester.gov.uk, Manchester City Council

We acknowledge receipt of your request to Manchester City Council,
concerning:

Facilities Management Contracts

If your request comes under the Freedom of Information Act 2000 (FOIA) or
the Environmental Information Regulations 2004 (EIR), we will aim to
respond as promptly as we can and by no later than 20 working days.
Sometimes an extension to that timescale will apply and we will let you
know if that is the case.

If some or all of your request needs to be considered under processes
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In particular, any part of your request that concerns your own personal
information will be considered in line with your rights under data
protection legislation (including the right of access) and we will aim to
provide you with a response in respect of that part of your request
without undue delay and by no later than one calendar month, unless an
extension to that timescale applies (we will let you know if that is the
case).

 

The reference number for your request is FOI/7350.

 

Should you have any further inquiries concerning your request, please
reply to this email leaving the subject line unchanged.

Yours sincerely
Manchester City Council

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References

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foi@manchester.gov.uk, Manchester City Council

5 Attachments

Date: 25/05/2022

 

Dear Alan Smith

 

Re: Request for Information – Facilities Management Contracts – Reference
Number: FOI/7350

 

Thank you for your request for information, which was received by
Manchester City Council on 04/05/2022 and has been considered under the
provisions of the Freedom of Information Act 2000 (“the 2000 Act”).

 

You requested the following information:

 

I would be most grateful if you would provide me, under the Freedom of
Information Act, details in respect to any Catering, Cleaning, Security,
Technical Services (this includes and planned or reactive repairs &
maintenance) and facilities management services you have on contract.

The details we require are:

• Suppliers who applied for inclusion on each framework/contract and were
successful & not successful at the PQQ & ITT stages

• Actual spend on this contract/framework (and any sub lots), from the
start of the contract to the current date

• Start date & duration of framework/contract?

• Could you please provide a copy of the service/product specification
given to all bidders for when this contract was last advertised?

• Is there an extension clause in the framework(s)/contract(s) and, if so,
the duration of the extension?

• Has a decision been made yet on whether the framework(s)/contract(s) are
being either extended or renewed?

• Who is the senior officer (outside of procurement) responsible for this
contract?

 

Please see below the Council's response:

 

In relation to FM contracts all our Technical Services work is carried out
via Equans and equates to a six million pounds per annum.

 
The only other contract is our security services which is managed by Mitie
and again equates to six million pounds per annum.

 

TC1005 - Security Services            

 

• Contract Commenced: 01.10.2019
• Contract Expires:  30.09.2022
• Extension:  24 month extension
• Annual Spend: Six million pounds per annum
• A decision has not been made on re-tendering these contracts
• The Senior Officer responsible is Steve Southern

 
RtP stage Unsuccessful Suppliers
 

• ICTS UK Ltd
• Sentinal Services
• Westgrove Group
• Cordant
• Kingdom
• Manpower
• Allied Universal
• Croma Vigilant
• STM
• Capricorn
• Montague
• Securigroup
• Ward Security
• Novus Altair Limited

 
RtP Successful Suppliers and
ITT Stage – Unsuccessful and Successful Suppliers
 
Lot 1, Lot 2, Lot 3 and Lot 4

• Carlisle Security
• Profile
• Mitie Security Limited – successful Supplier
• G4S

 

 

TC494 Cleaning of Galleries        
 

• Contract Commenced: 01.11.2019
• Contract Expires:  31.10.2022
• Extension:  24 month extension
• Annual Spend: Six million pounds per annum
• A decision has not been made on re-tendering these contracts
• The Senior Officer responsible is Steve Southern

 
 
No RtP stage
 

• ITT Stage – Unsuccessful and Successful Supplier
•  
• ABM Facility Services UK Limited, SE1 1NH
• CCS Cleaning, M22 5TG
• DOC Cleaning Limited, CM23 3GW
• KC Cleaning, M25 0JW
• ICS Facility Services Limited, S36 6HF
• Indepth Managed Services Ltd, WA2 8JE
• KGB Cleaning & Support Services Northern Ltd, DL5 6EN
• Mitie Cleaning & Environmental Services Limited, WA8 0RP
• Regent Office Care Ltd t/a Regent Samsic, GU7 1XW
• Scrutiny Cleaning Services Ltd, SK4 2BD
• Starrycare UK Limited, MK9 3BN
• STM Group (UK) Ltd, E15 4LJ
• TCMS (Midlands) Ltd, B19 3NR
• Total Support Services Ltd, CR0 4WQ
• Vertas Group Limited, IP1 5PB
• Westgrove Cleaning Services Ltd, WA1 1QY - successful Supplier

 

 

 

TC1013 - Facilities Management Services – MCDA
 

• Contract Commenced: 15.08.2019
• Contract Expires:  14.08.2022
• Extension:  24 month extension
• Annual Spend: £725,094
• A decision has not been made on re-tendering these contracts
• Rob Page- Commercial Director of The Sharp Project & Space Studios
Manchester

 

 

No RtP stage
 
ITT Stage – Unsuccessful and Successful Supplier
 

• Bruntwood Management Services Ltd – successful supplier
• CBRE Managed Services Ltd

 

 

TC1072 Repairs and Maintenance Services to Northwards Housing Managed
Stock And Leasehold Properties And New Adaptations Across All Manchester
City Council Housing (2021 - 2024)
 

• Contract Commenced: 02.04.2021
• Contract Expires:  01.04.2024
• Extension:  36 month extension
• The spend on the Adaptations bolt on contract since its start (April
21 to March 22) is £788,307.70. In addition to the above figure,
£151,945.48 was outsourced to deliver 25nr adaptations.
• A decision has not been made on re-tendering these contracts
• Andy Wood, Head of Repairs and Compliance is the senior officer
responsible for this contract

 

No RtP stage
 
ITT Stage – Unsuccessful and Successful Supplier
 

• Equans Regeneration Ltd – successful supplier
• Fortem Solutions Limited

 

TC701 - Planned Preventative Maintenance (PPM) And Reactive Repairs
(including individual works orders up to £75,000 per order)

 

• Contract Commenced: 01.04.2019
• Contract Expires:  31.03.2023
• Extension:  12 month extension which has been taken
• Annual Spend: Six million pounds per annum
• A decision has not been made on re-tendering these contracts
• The Senior Officer responsible is Steve Southern

 
RtP stage Unsuccessful Suppliers
 

• City West Works Ltd
• Link Contracting Services Ltd
• Mears Limited
• New Charter Building Company Limited
• Universal Electrical Contracts Limited

 
RtP Successful Suppliers and
ITT Stage – Unsuccessful and Successful Suppliers
 

• Engie Supply Holding UK Limited – successful supplier
• Graham Asset Management T/A Graham Facilities Management
• Integral UK Limited
• Mears Limited
• Atalian Servest AMK Ltd.

 

 
 

 

 

 

 

Re-use of information

 

Information about the re-use of council information is available
at [1]https://secure.manchester.gov.uk/info/10...
If you wish to re-use this information, please follow the application
process described.  Your request will be considered in accordance with the
Re-use of Public Sector Information Regulations 2015.

 

Please note if you are not satisfied with this response you may ask for an
internal review. If you have received this response by email the best way
to submit a request for internal review is to respond directly to the
email, leaving the email's subject line unchanged. Alternatively, you can
contact the Council's Information Compliance Team
at [2][email address] or Democratic Services Legal Team, PO Box 532,
Town Hall, Manchester, M60 2LA. A copy of the Council’s information rights
complaints procedure can be downloaded
from: [3]http://www.manchester.gov.uk/downloads/d....
If you do not have internet access and require a paper copy, please let me
know. 

 

If you are not content with the outcome of the internal review process,
you have the right to apply directly to the Information Commissioner for a
decision.

 

The Information Commissioner can be contacted at:

 

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Tel: 0303 123 1113

Fax: 01625 524510

[4]www.ico.org.uk

 

If you have any queries about this letter, please contact me. Please
remember to quote the reference number above in any future
communications. If you have received this response by email, please leave
the email's subject line unchanged when responding to it. 

 

Yours sincerely

 

Cieran Cassidy

Legal Officer

References

Visible links
1. https://secure.manchester.gov.uk/info/10...
2. mailto:[email address]
3. http://www.manchester.gov.uk/downloads/d...
4. http://www.ico.org.uk/