Information on Facilities Management Contracts and/or Frameworks

The request was successful.

Dear Lancashire Fire and Rescue Service,

I would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to any Catering, Cleaning, Security, Technical Services (this includes and planned or reactive repairs & maintenance) and facilities management services you have on contract.

The details we require are:
• Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages
• Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date
• Start date & duration of framework/contract?
• Could you please provide a copy of the service/product specification given to all bidders for when this contract was last advertised?
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?

Thank you for your help.

Yours faithfully,

Alan Smith

SHQ - Shaw, Robert, Lancashire Fire and Rescue Service

Dear Sir/Madam

Thank you for your email which was received on 27 April 2022 requesting information relating to Facilities Management Contracts.

Your request is being dealt with under the terms of the Freedom of Information Act 2000 and will be answered as soon as possible and at the latest within 20 working days, (27 May 2022 ).

In the unlikely event that we are not able to respond within 20 working days we will write to you to explain why and provide an anticipated completion date.

In line with guidance published by the Information Commissioner’s Office, LFRS may make a charge for the provision of information – for example in order to cover the costs of postage (in line with the relevant postal charges) or charges for printing and copying (which will reflect photocopying charges levied by public libraries).

You will be informed if a fee is to be applied before information is to be provided.

If you have any queries about this request do not hesitate to contact the Incident Information Officer quoting the reference number given in the subject line of this acknowledgement.

Regards

Corporate Programme and Intelligence
Lancashire Fire and Rescue Service
Email dp&[email address]

SMOKE ALARMS SAVE LIVES
Call 0800 169 1125 to book a free Home Fire Safety Check.
Visit our website: www.lancsfirerescue.org.uk
Facebook: Lancashire Fire and Rescue Service
Twitter: @LancashireFRS

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SHQ - Shaw, Robert, Lancashire Fire and Rescue Service

8 Attachments

Dear Sir/Madam

Freedom of Information Request - FOI 1281/22 - Facilities Management Contracts

I am writing further to your email of 27 April 2022 where you requested information relating to Facilities Management Contracts
.
Please find our decision attached and please see the following exemption:

In relation to Contract value and unsuccessful tenders, this letter serves as a Refusal Notice under Section 17 of the Freedom of Information Act 2000.

Section 17 of the Act provides:

(1) A public authority which, in relation to any request for information, is to any extent relying on a claim that information is exempt information must, within the time for complying with Section 1(1), give the applicant a notice which:-
(a) states the fact,
(b) specifies the exemption in question, and
(c) states (if that would not otherwise be apparent) why the exemption applies.

Section 43 – Commercial Interests

The information in question is commercially sensitive and as such is exempt from release due to Section 43(2).

Duty to Confirm or Deny

I can confirm the information requested is held by Lancashire Fire and Rescue Service.

Section 43(2) Information is exempt information if its disclosure under this Act would, or would be likely to, prejudice the commercial interests of any person (including the public authority holding it).

Procurement – many public authorities will be involved in the purchase of goods and services and will hold a wide range of information relating to this procurement process. This can include: information provided during a tendering process about both successful and unsuccessful tenders; details of a contract with a successful company; future procurement plans; and performance information about a contractor.

In order for such information to be exempt, the public authority must show that because it is commercially sensitive, disclosure would be, or would be likely to be, prejudicial to the commercial activities of a person (an individual, a company, the public authority itself or any other legal entity). It is then necessary to apply the public interest test.

The Prejudice Test / Public Interest test.

Factors in favour of releasing the information to serve the Public Interest:

•Provision of the information would provide an insight into the Fire and Rescue Service’s actions and enable the public to have a better understanding of the effectiveness of the emergency services, It would facilitate accountability and transparency in the spending of public money.

Factors against releasing the information:

•Release of this information would be likely to prejudice the Authorities ability to attract future tenders and re-procure services, and as such would not be in the public interest.

If you are unhappy with the information you have received in relation to your request and wish to make an appeal or request a review of our decision, you should write to the Director of Strategy and Planning at the address shown below or by e-mail.

The Director of Strategy and Planning Delivery
Lancashire Fire and Rescue Service
Fire Service HQ
Garstang Road
Fulwood
Preston
PR2 3LH

Appeals or reviews should be made within 40 working days of our response to your request being issued. Any appeals or requests for review received outside of the 40 working days will be refused. Please note this is in line with the Information Commissioner’s own working practices.

If you are not content with the outcome of your appeal or review, you may apply directly to the Information Commissioner for a decision. Generally, the ICO cannot make a decision unless you have exhausted the complaints procedure provided by Lancashire Fire and Rescue Service.

The Information Commissioner can be contacted at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Telephone: 08456 30 60 60 or 01625 54 57 45
www.ico.gov.uk

Should you have any queries with regards to this email or require any additional information, please contact me on the details listed below
Yours faithfully
Corporate Programme and Intelligence
Lancashire Fire and Rescue Service
Email dp&[email address]

SMOKE ALARMS SAVE LIVES
Call 0800 169 1125 to book a free Home Fire Safety Check.
Visit our website: www.lancsfirerescue.org.uk
Facebook: Lancashire Fire and Rescue Service
Twitter: @LancashireFRS

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