Information on facilities management service provision

The request was refused by The Kemnal Academy Trust (TKAT).

Dear The Kemnal Academy Trust (TKAT),

I would be most grateful if you would provide me, under the Freedom of Information Act, the following information regarding your facilities management approach:

• How are facilities management services (hard FM, soft FM or TFM) handled across your estate?
- If any services are outsourced, which services and to which suppliers?
- What are the start dates and durations of these contracts, and which services are included in each?
- Is there an extension clause in the contract(s) and if so, what is the duration of the extension?
- Has a decision been made yet on whether the contract(s) are being either extended or renewed?
- What is the job title of the senior officer (outside of procurement) responsible for the contract(s)?

• Do you utilise any outsourced helpdesk or FM integrator services? If so, with which supplier(s)?

• Which software solution(s) are used to manage your corporate property/assets including facilities management (CAFM)?

Thank you for your help.

Yours faithfully,

Bob Wilkinson

TKAT Enquiries TKAT Enquiries, The Kemnal Academy Trust (TKAT)

Dear Mr Wilkinson,

Thank you for your email.

 

We acknowledge your request for information under the Freedom of
Information Act 2000. Assuming we hold this information, we will endeavour
to supply the data to you as soon as possible but no later than 20 working
days, from date of receipt.

 

We will advise you as soon as possible if we do not hold this information
or if there are exemptions to be considered and/or any costs for providing
the information.

Best wishes,

The Kemnal Academies Trust

 

Office: 020 3740 1808

Website: [1]www.tkat.org

show quoted sections

foi foi, The Kemnal Academy Trust (TKAT)

1 Attachment

Dear Mr Wilkinson
Thank you for your email dated 17th August 2021, where you asked:
•       How are facilities management services (hard FM, soft FM or TFM)
handled across your estate?
Facilities management services are a mix of hard and soft FM across TKAT
Schools. There are no TFM contracts that cover all hard and soft FM
services. Some FM services are managed internally by schools but most are
outsourced by individual schools to a variety of suppliers. Schools vary
in their contract arrangements in terms of specific services and lengths
of contract. Some soft FM services are contracted centrally by TKAT in
regional contracts.
-       If any services are outsourced, which services and to which
suppliers?  
Please see attached document
-       What are the start dates and durations of these contracts, and
which services are included in each?  
Please see attached document
-       Is there an extension clause in the contract(s) and if so, what is
the duration of the extension?   
Please see attached document
-       Has a decision been made yet on whether the contract(s) are being
either extended or renewed?   
Please see attached document
-       What is the job title of the senior officer (outside of
procurement) responsible for the contract(s)?   
Please see attached document

•       Do you utilise any outsourced helpdesk or FM integrator services? 
If so, with which supplier(s)?
Yes, we have a helpdesk as part of our online based FMS 'Every', supplied
by Sandgate Systems Ltd, but this is confined to help for system use.
•       Which software solution(s) are used to manage your corporate
property/assets including facilities management (CAFM)?
We use an online Estates. Assets and Health and Safety Information System
called 'Every'.

If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review. Internal review requests should be
submitted within two months of the date of receipt of the response to your
original letter and should be addressed to: TKAT FOI at [1][email address]

Please remember to quote the reference number above in any future
communications.

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at: Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF.

Yours sincerely 

TKAT Freedom of Information Services

 

Email: [2][email address]

Website: [3]www.tkat.org

--

Yours sincerely, 

TKAT Freedom of Information Services

 

TKAT Freedom of Information Services

 

Email: [4][email address]

Website: [5]www.tkat.org

The Kemnal Academies Trust is a charitable company limited by guarantee
registered in England and Wales under company number 7348231. Its
registered address is The Atkins Centre, Kemnal Technology College,
Sevenoaks Way, Sidcup, Kent DA14 5AA. 

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