Information on facilities management service provision

Bob Wilkinson made this Freedom of Information request to John Taylor Multi-Academy Trust

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Dear John Taylor Multi-Academy Trust,

I would be most grateful if you would provide me, under the Freedom of Information Act, the following information regarding your facilities management approach:

• How are facilities management services (hard FM, soft FM or TFM) handled across your estate?
- If any services are outsourced, which services and to which suppliers?
- What are the start dates and durations of these contracts, and which services are included in each?
- Is there an extension clause in the contract(s) and if so, what is the duration of the extension?
- Has a decision been made yet on whether the contract(s) are being either extended or renewed?
- What is the job title of the senior officer (outside of procurement) responsible for the contract(s)?

• Do you utilise any outsourced helpdesk or FM integrator services? If so, with which supplier(s)?

• Which software solution(s) are used to manage your corporate property/assets including facilities management (CAFM)?

Thank you for your help.

Yours faithfully,

Bob Wilkinson

Crompton, Mr M (John Taylor MAT), John Taylor Multi-Academy Trust

3 Attachments

Good afternoon Bob,

 

Please find the information you requested below:

 

How are facilities management services (hard FM, soft FM or TFM) handled
across your estate?

The facilities management services to schools in the Trust are supported
by a mixture of outsourced services, individually contracted services on a
school by school basis and internal provision by directly employed staff.

If any services are outsourced, which services and to which suppliers?

o Cleaning – Chartwells
o Catering – Chartwells, Mellor’s, Derbyshire County Council
o Ground Care and Maintenance – GPH Landscape Management Services,
Bloomin Gardens, Staffordshire County Council Ground care Services
o Asset Management – Entrust Property Services
o Property Compliance Services – Entrust Property Services, covering the
following services:

o Security alarm service and maintenance
o Passenger lift service and maintenance
o Air conditioning/handling service and maintenance
o Automatic fire detection systems service and maintenance
o Emergency lighting service and maintenance
o Access control systems service and maintenance
o Lightning protection service and maintenance
o Gas equipment service and maintenance
o Barriers/Shutter/Doors service and maintenance
o Electrical installation testing
o Water systems hygiene service and testing
o Water risk assessments
o Asbestos management

o Health and Safety consultancy – Staffordshire County Council

What are the start dates and durations of these contracts, and which
services are included in each?

o Cleaning – Chartwells  - Start Date 1^st September 2021
o Catering – Chartwells, Mellor’s, Derbyshire County Council – each
individual contracts with schools ranging for 12 monthly agreements to
3/5 year agreements via framework provision.
o Ground Care and Maintenance –

o GPH Landscape Management Services – Annual rolling contract 
Start Date 1^st September 2021
o Bloomin Gardens -  Annual rolling contract  Start Date 1^st
September 2021
o Staffordshire County Council Ground care Services - Annual
rolling contract  Start Date 1^st September 2021

o Asset Management – Entrust Property Services - Start Date 1^st July
2019
o Property Compliance Services – Entrust Property Services, Annual or 3
year agreement dependant on individual school selection, accessed via
framework provision.
o Health and Safety consultancy – Staffordshire County Council – Rolling
Provision

 

Is there an extension clause in the contract(s) and if so, what is the
duration of the extension?

o Cleaning – Chartwells – Yes 1 to 3 year extension
o Catering

o Chartwells -       Yes 1 to 3 year extension
o Mellor’s – Yes 1 year rolling extension
o Derbyshire County Council – Yes 1 to 3 year extension

o Ground Care and Maintenance – GPH Landscape Management Services,
Bloomin Gardens – Annual rolling Contracts
o Staffordshire County Council Ground care Services 1 to 3 year
extension
o Asset Management – Entrust Property Services Yes 1 to 3 year extension
o Property Compliance Services – Entrust Property Services – 1 to 3 year
extension
o Health and Safety consultancy – Staffordshire County Council – rolling
contract

Has a decision been made yet on whether the contract(s) are being either
extended or renewed?

No
What is the job title of the senior officer (outside of procurement)
responsible for the contract(s)?

 

Individual school business managers/Trust Estates Manager/Trust Strategic
IT Manager

Do you utilise any outsourced helpdesk or FM integrator services?  If so,
with which supplier(s)?

Yes, Entrust Property Services

Which software solution(s) are used to manage your corporate
property/assets including facilities management (CAFM)?

Bespoke package provided by Entrust Property Services based on the DfE
requirement for asset management of education portfolio.

 

This will also be available via our website [1]https://jtmat.co.uk/

 

Regards

 

Mark

 

Mark Crompton
DPO Representative
John Taylor Multi Academy Trust 
Branston Road, Tatenhill, Burton-on-Trent, Staffordshire, DE13 9SA
E: [2][John Taylor Multi-Academy Trust request email] |  W: [3]www.jtmat.co.uk
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