We don't know whether the most recent response to this request contains information or not – if you are E Layden please sign in and let everyone know.

Information on events planning and enforcement

We're waiting for E Layden to read a recent response and update the status.

Dear Stratford on Avon District Council,

I would like information on what measures are being taken to ensure social distancing is adhered to at any events held within Stratford-upon-Avon or the surrounding area.

I understand there is a large show taking place at Stratford-upon-Avon racecourse in September, specifically I request information and correspondence in relation to the show(s), and the venue.

I understand the proposed event is both indoors and outdoors, and also include hundreds of thousands of people camping overnight, with the bar area and several music tents.

I would specifically also like information on what action the council is taking to ensure social distancing will be adhered to and enforced at the show

The information should also contain any submissions from the venue or show, detailing measures that they are putting in place, or propose to put in place, or any other correspondence.

in addition to the above, I would be grateful if you would kindly publish / provide, the council's advice on events, and any measures or requirements that must presently be adhered to.

Yours faithfully,

E Layd

Info, Stratford on Avon District Council

 

Thank you for your email

 

This is to notify you that Stratford District Council have received your
correspondence and you will receive an official response in due course.

 

Please Note: This is an automated response - Please do not reply to this.

 

Customer Services Centre
Stratford on Avon District Council, Elizabeth House, Church Street,
Stratford upon Avon, Warwickshire, CV37 6HX
Switchboard +44 (0)1789 267575, email [1][Stratford on Avon District Council request email], web
[2]www.stratford.gov.uk

show quoted sections

This e-mail is confidential and may contain legally privileged
information. You should not disclose its contents to any other person. If
you are not the intended recipient, please notify the sender immediately.

Whilst the Council has taken every reasonable precaution to minimise the
risk of computer software viruses, it cannot accept liability for any
damage which you may sustain as a result of such viruses. You should carry
out your own virus checks before opening the e-mail (and/or any
attachments).

Unless expressly stated otherwise, the contents of this e-mail represent
only the views of the sender and do not impose any legal obligation upon
the Council or commit the Council to any course of action.

Please visit www.stratford.gov.uk/privacy to view our privacy notice.

References

Visible links
1. mailto:[email address]
mailto:[Stratford on Avon District Council request email]
2. http://www.stratford.gov.uk/
http://www.stratford.gov.uk/

Stratford on Avon District Council

Processing Freedom of Information Request
Freedom of Information #20465
Dear E Layden ,

We have started processing your Freedom of Information request. A response
may take up to 20 working days. If you have not received a response after
12/09/2020 , please contact the council ([email address]).

Your Freedom of Information reference number is #20465.

Regards,

Freedom of Information Officer
Stratford-on-Avon District Council

show quoted sections

This e-mail is confidential and may contain legally privileged
information. You should not disclose its contents to any other person. If
you are not the intended recipient, please notify the sender immediately.

Whilst the Council has taken every reasonable precaution to minimise the
risk of computer software viruses, it cannot accept liability for any
damage which you may sustain as a result of such viruses. You should carry
out your own virus checks before opening the e-mail (and/or any
attachments).

Unless expressly stated otherwise, the contents of this e-mail represent
only the views of the sender and do not impose any legal obligation upon
the Council or commit the Council to any course of action.

Please visit www.stratford.gov.uk/privacy to view our privacy notice.

Stratford on Avon District Council

Freedom of Information Response
#20465
Dear E Layden

Further to your request, event organisers have a legal responsibility to protect workers, visitors and others from risks to their health and
safety. This means they need to think about risks and do everything reasonably practicable to minimise them, including the COVID-19 risk. Event
organisers are required to provide a COVID-19 risk assessment.

Adventureland Overland is an event taking place at Stratford Racecourse on the weekend of 19-20th September. The organisers expect a maximum
number of around 2000 people to attend the event with approximately 500 of those camping.

The majority of the event is taking place outdoors (e.g. seminars, exhibitors, trade stands) any indoor activities (e.g. beer tent) have been
given a maximum capacity to allow for social distancing (please refer to plans). There is only one beer tent and one music (acoustic) tent on
the site.

The event documents, including risk assessments, have been circulated to the Safety Advisory Group (SAG) for review and comments. The event
organisers followed ‘the purple event guide’, produced by the Health and Safety Executive, which is an industry document and is used as guide to
health, safety and welfare at events.

A member of the Food and Health & Safety team at Stratford on Avon District Council has reviewed the event organiser’s COVID-19 risk assessment
and made comments based on the current government guidelines, which have now been adopted into their risk assessment.
COVID-19 and social distancing signage is to be used.
Crowd barriers and markers will be used to show people where to stand in queuing areas to ensure adequate distancing (a minimum of 1.5 meters).
Stewards will be located at key points to ensure queues are controlled in a safe and distanced manner. This will be monitored by a safety
officer. Security staff are on hand to ensure that crowds are managed to prevent a build up of gatherings. Persons who break the rules on site,
the law, or cause significant disruption to the show may be asked to leave the venue. In this case a security response team will escort the
persons from the premises.

Events - General
On the gathering of larger groups, the government website states:
Businesses and venues following COVID-19 Secure guidelines can host larger groups. This is also the case for events in public outdoor spaces
that are organised by businesses, charitable or political organisations, and public bodies, provided they take reasonable steps to mitigate the
risk of transmission, in line with COVID-19 Secure guidance and including completion of a risk assessment.
https://www.gov.uk/government/publicatio...

The safety of events held within the Stratford district are considered on a case-by-case basis. The size and nature of a planned event dictates
whether a SAG meeting is held with the event organiser. The SAG is made up of a number of statutory bodies including, Police, Ambulance and Fire
Services, Environmental Health, Licensing, Child Protection, Building Control and Emergency Planning. The aim of SAG meetings is to promote a
high standard of public health & safety and to minimise any adverse impact from events in the district. Attendance at a SAG meeting is not
mandatory, but will help event organisers to hold an event safely. While the advice given by members of the group is not binding, individual
members of the group have their own powers to enforce minimum standards to ensure compliance with various legal provisions. The overall aim is
to provide event organisers with relevant and proportionate advice in a friendly and constructive manner.

Further to this, throughout the pandemic the Food and Health & Safety Team have held weekly Warwickshire Partnership Covid Intelligence meetings
with representatives from the other Warwickshire District and Borough Council’s Environmental health departments, Public Health England,
Warwickshire County Council Trading Standards, and the Police to share intelligence relating to businesses or events.

Documents relating to this will be sent to you via email.

If you are dissatisfied with the handling of your request, you have the right to ask for an internal review. An internal review request should
be submitted in writing within 40 working days of receiving the original reply and should be addressed to:

Phil Grafton, Monitoring Officer,
Stratford-on-Avon District Council,
Elizabeth House,
Church Street,
Stratford-upon-Avon,
Warwickshire
CV37 6HX.

Regards,

Freedom of Information Officer
Stratford-on-Avon District Council

show quoted sections

This e-mail is confidential and may contain legally privileged
information. You should not disclose its contents to any other person. If
you are not the intended recipient, please notify the sender immediately.

Whilst the Council has taken every reasonable precaution to minimise the
risk of computer software viruses, it cannot accept liability for any
damage which you may sustain as a result of such viruses. You should carry
out your own virus checks before opening the e-mail (and/or any
attachments).

Unless expressly stated otherwise, the contents of this e-mail represent
only the views of the sender and do not impose any legal obligation upon
the Council or commit the Council to any course of action.

Please visit www.stratford.gov.uk/privacy to view our privacy notice.

foi, Stratford on Avon District Council

26 Attachments

Good Afternoon

 

Further to our response, please see attached the documents.

 

 

Freedom of Information Response
 

#20465

 

Dear E Layden

Further to your request, event organisers have a legal responsibility to protect workers, visitors and others from risks to their health and
safety. This means they need to think about risks and do everything reasonably practicable to minimise them, including the COVID-19 risk. Event
organisers are required to provide a COVID-19 risk assessment.

Adventureland Overland is an event taking place at Stratford Racecourse on the weekend of 19-20th September. The organisers expect a maximum
number of around 2000 people to attend the event with approximately 500 of those camping.

The majority of the event is taking place outdoors (e.g. seminars, exhibitors, trade stands) any indoor activities (e.g. beer tent) have been
given a maximum capacity to allow for social distancing (please refer to plans). There is only one beer tent and one music (acoustic) tent on
the site.

The event documents, including risk assessments, have been circulated to the Safety Advisory Group (SAG) for review and comments. The event
organisers followed ‘the purple event guide’, produced by the Health and Safety Executive, which is an industry document and is used as guide to
health, safety and welfare at events.

A member of the Food and Health & Safety team at Stratford on Avon District Council has reviewed the event organiser’s COVID-19 risk assessment
and made comments based on the current government guidelines, which have now been adopted into their risk assessment.
COVID-19 and social distancing signage is to be used.
Crowd barriers and markers will be used to show people where to stand in queuing areas to ensure adequate distancing (a minimum of 1.5 meters).
Stewards will be located at key points to ensure queues are controlled in a safe and distanced manner. This will be monitored by a safety
officer. Security staff are on hand to ensure that crowds are managed to prevent a build up of gatherings. Persons who break the rules on site,
the law, or cause significant disruption to the show may be asked to leave the venue. In this case a security response team will escort the
persons from the premises.

Events - General
On the gathering of larger groups, the government website states:
Businesses and venues following COVID-19 Secure guidelines can host larger groups. This is also the case for events in public outdoor spaces
that are organised by businesses, charitable or political organisations, and public bodies, provided they take reasonable steps to mitigate the
risk of transmission, in line with COVID-19 Secure guidance and including completion of a risk assessment.
https://www.gov.uk/government/publicatio...

The safety of events held within the Stratford district are considered on a case-by-case basis. The size and nature of a planned event dictates
whether a SAG meeting is held with the event organiser. The SAG is made up of a number of statutory bodies including, Police, Ambulance and Fire
Services, Environmental Health, Licensing, Child Protection, Building Control and Emergency Planning. The aim of SAG meetings is to promote a
high standard of public health & safety and to minimise any adverse impact from events in the district. Attendance at a SAG meeting is not
mandatory, but will help event organisers to hold an event safely. While the advice given by members of the group is not binding, individual
members of the group have their own powers to enforce minimum standards to ensure compliance with various legal provisions. The overall aim is
to provide event organisers with relevant and proportionate advice in a friendly and constructive manner.

Further to this, throughout the pandemic the Food and Health & Safety Team have held weekly Warwickshire Partnership Covid Intelligence meetings
with representatives from the other Warwickshire District and Borough Council’s Environmental health departments, Public Health England,
Warwickshire County Council Trading Standards, and the Police to share intelligence relating to businesses or events.

Documents relating to this will be sent to you via email.

If you are dissatisfied with the handling of your request, you have the right to ask for an internal review. An internal review request should
be submitted in writing within 40 working days of receiving the original reply and should be addressed to:

Phil Grafton, Monitoring Officer,
Stratford-on-Avon District Council,
Elizabeth House,
Church Street,
Stratford-upon-Avon,
Warwickshire
CV37 6HX.

Regards,

Freedom of Information Officer
Stratford-on-Avon District Council

 

 

 

show quoted sections

Dear foi,

i understand the circumstances have significantly changed due to new regulations in place,

Therefore i would kindly request any and all additional information up to the date of the later of receiving this request or responding to the request

Yours sincerely,

E Layden

foi, Stratford on Avon District Council

Good Morning

In response to your email, the event which was due to take place has now been cancelled therefore the Council does not hold any further information.

Kind regards,

Freedom of Information Officer
Stratford on Avon District Council

show quoted sections

We don't know whether the most recent response to this request contains information or not – if you are E Layden please sign in and let everyone know.