Information on Emergency Planning procedures used at Leeds City Council

The request was successful.

Dear Sir/Madam,

I am writing to make an open government request for all the
information to which I am entitled under the Freedom of Information
Act 2000.

Please send me information on:

Within the council, who is the person that is responsible for emergency planning?

What systems does the council use when an emergency occurs? E.g. pen and paper, Excel, a system or another method?

If the council uses a software system, which vendor do you use for your emergency planning solution?

What is the current contract term (how long is it and when does it expire)?

What is the value of said contract?

If the council does not have a software system, will the council be researching the market (with the intention to buy) over the next 12 – 18 months?

If yes, when will be the council be aiming to purchase the system by?

I would like the above information to be provided to me via email.

If this request is too wide or unclear, I would be grateful if you
could contact me as I understand that under the Act, you are
required to advise and assist requesters. If any of this
information is already in the public domain, please can you direct
me to it, with page references and URLs if necessary.

If the release of any of this information is prohibited on the
grounds of breach of confidence, I ask that you supply me with
copies of the confidentiality agreement and remind you that
information should not be treated as confidential if such an
agreement has not been signed.

I understand that you are required to respond to my request within
20 working days after you receive this letter.

I would be grateful if you could confirm that you have received
this request, preferably via email.

I look forward to hearing from you.

Yours faithfully,
Daniel Watson

DPFOI, Leeds City Council

Dear Mr. Watson

Freedom of information request Ref 20090 : Emergency Planning

Thank you for your request for the above information which we received 6, December 2017. We will respond to your request in accordance with the Freedom of Information Act 2000, or the Environmental Information Regulations 2004.

We have passed your request onto Saleem Aziz, Information Governance Officer, Resources & Housing, [email address] who will arrange a response within the appropriate statutory time limit.

Please remember to quote reference number FOI 20090 in any future communications.

Yours sincerely

Malika Doust
Information Governance Support Officer
Information Governance and Managements Team (City and Communities)
Digital Information Service

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IMG.CC.requests, Leeds City Council

Dear Daniel Watson,

 

Freedom of Information Request (Ref: 20090)

 

I refer to the above and your request dated 6, December 2017. I have
contacted the relevant services and now provide a response to the
following request Emergency Planning.

 

+------------------------------------------------------------------------+
| | Information Requested | Response |
|-+-------------------------------+--------------------------------------|
|1|Within the council, who is the |Under the requirements of the Civil |
| |person that is responsible for |Contingencies Act 2004, the Council, |
| |emergency planning? |as a Category 1 responder is |
| | |responsible for emergency planning. |
| | |Neil Evans, Director Resources & |
| | |Housing is the person responsible. The|
| | |Resilience & Emergencies Team (RET) |
| | |co-ordinate the development and |
| | |maintenance of emergency plans, |
| | |associated procedures and support the |
| | |co-ordination of the council response |
| | |to an emergency.  |
|-+-------------------------------+--------------------------------------|
|2|What systems does the council |LCC would use components of the MS |
| |use when an emergency occurs? |Office 2013 suite of software |
| |E.g. pen and paper, Excel, a |including MS Word, Excel, Outlook, |
| |system or another method? |OneNote, PowerPoint and Skype for |
| | |Business. MS Office 2013 is provided |
| | |under an ‘organisation-wide’ license |
| | |to all computer users within the |
| | |Council, not just those involved with |
| | |emergency planning. |
| | | |
| | |  |
| | | |
| | |During a major emergency the |
| | |Resilience Direct system is also used |
| | |which is provided free of charge to |
| | |all Cat 1 and Cat 2 responders by the |
| | |Civil Contingencies Secretariat of the|
| | |UK Cabinet Office. There is no |
| | |financial contract for users of the |
| | |Resilience Direct system, so no |
| | |contract value. |
|-+-------------------------------+--------------------------------------|
|3|If the council uses a software |N/A |
| |system, which vendor do you use| |
| |for your emergency planning | |
| |solution? | |
|-+-------------------------------+--------------------------------------|
|4|What is the current contract |N/A |
| |term (how long is it and when | |
| |does it expire)? | |
|-+-------------------------------+--------------------------------------|
|5|What is the value of said |N/A |
| |contract? | |
|-+-------------------------------+--------------------------------------|
|6|If the council does not have a |No |
| |software system, will the | |
| |council be researching the | |
| |market (with the intention to | |
| |buy) over the next 12 – 18 | |
| |months? | |
|-+-------------------------------+--------------------------------------|
|7|If yes, when will be the |N/A |
| |council be aiming to purchase | |
| |the system by? | |
+------------------------------------------------------------------------+

 

I trust that this response is satisfactory. If however you are
dissatisfied with this response you have a right to appeal to an
independent officer within Resources & Housing. They will re-examine your
request and assess whether we have adhered to the requirements of the act.
Should you wish to follow this course of action please address your
concerns in writing to Paul Burns, Resources & Housing, Information
Management and Governance, 3rd Floor, Leonardo, 2 Rossington Street, Leeds
LS2 8HD or by emailing [email address].

 

You also have a right under Section 50 of the Freedom of Information Act
to ask the Information Commissioner to decide whether we have met with our
obligations under the act.  The Commissioner has however made it clear
that he expects all applicants to exhaust internal appeals procedures
prior to making such an application. Should you wish to contact the
Commissioner’s office then you can write to the following address:

 

            Office of the Information Commissioner,

            Wycliffe House,

            Water Lane,

            Wilmslow,

            Cheshire,

            SK9 5AF.

 

You may also contact the Commissioner via his website at [1]www.ico.gov.uk

 

I trust that this is self-explanatory.  If you have any queries please
contact me on 0113 37 87891, or by return email.

 

Yours sincerely,

 

Saleem Aziz

Information Governance Officer

t: 0113 37 87891

e: [2][email address]

e: [3][email address]

e: w: [4]www.leeds.gov.uk 

 

Information Governance, Digital and Information Service

Information is everyone’s business and responsibility.”

 

 

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