Information on Current Property Management Solution
Dear Flintshire County Council,
I would be most grateful if you would provide me, under the Freedom of Information Act, the following:
• If any, the name of the software solution(s) used to manage your corporate property/assets including facilities management (CAFM).
• Who are the current supplier(s)?
• What was the actual contract value(s) of each contract?
• Start date & duration of the contract.
• Is there an extension clause in the contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?
Thank you for your help.
Yours faithfully,
John Anderson
Dear Mr Anderson,
Thank you for your recent request for information.
This request has been allocated reference number: F00019200.
The Contact Officer for Housing & Assets will respond to your request in
line with the Freedom of Information Act 2000. We will respond to your
request as soon as possible and no later than 30/12/2020. In some cases,
however, we may be unable to achieve this deadline. If this occurs, we
will advise you of the likely timescale within which the response will be
provided. We will contact you as soon as possible should we need to
clarify your request.
Should you send any further correspondence about this request, please
include the reference number and either email it to [Flintshire County Council request email],
or post it to Freedom of Information, Flintshire County Council,
Information Governance, County Hall, Mold, Flintshire, CH7 6NB.
Kind regards
Contact Officer
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FOI Contact Officer
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FOI Contact Officer | Swyddog Cyswllt Rhyddid Gwybodaeth
Governance | Llywodraethu
Flintshire County Council | Cyngor Sir y Fflint
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Email | Ebost | [Flintshire County Council request email]
http://www.flintshire.gov.uk | http://www.siryfflint.gov.uk
http://www.twitter.com/flintshirecc | http://www.twitter.com/csyfflint
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The contents of this communication and any enclosed documents may be
subject to copyright protection. It has been sent to you for your
information and you may use it for any non-commercial research you may be
doing or undertaking. Its contents can also be used for the purposes of
news reporting. Any other re-use, for example, commercial publication or
publication on a website, requires the permission of this Council. If you
wish to re-use this information please contact us, letting us know how you
wish to re-use it and what the intended audience will be so that we can
consider your request. This information should be sent to: The Information
Governance Manager, Information Governance Team, Flintshire County
Council, County Hall, Mold, Flintshire CH7 6NB, or
[email address].
If you are dissatisfied with the Council’s handling of your request for
information, you can ask for an internal review within 2 months of the
date of this response. Where your complaint is a complex one it may not be
possible to deal with it within the above timescales. In such a situation
a progress report will be sent within the above timescales.
Requests for an internal review should be addressed to the Council’s
Information Governance Manager at:
Information Governance Team, County Hall, Mold, CH7 6NA
Or by emailing [Flintshire County Council request email]
Please remember to quote your original request’s reference number.
You also have the right to complain to the Information Commissioner. The
Information Commissioner can be contacted at the following address:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
However, please note that the Commissioner will not normally investigate a
complaint until it has been through our own internal review process.
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Gellir cynnwys y ddogfen gyfathrebu hon ac unrhyw ddogfennau amgaeêdig yn
amodol ar hawlfraint. Hyn anfonwyd atoch er gwybodaeth i chi a gallwch ei
ddefnyddio ar gyfer unrhyw ymchwil anfasnachol yr ydych yn ei wneud neu
ymgymryd â. Gellir hefyd defnyddio ei gynnwys at ddibenion adrodd
newyddion. Os oes angen i chi ailddefnyddio’r wybodaeth mewn unrhyw fordd
arall, er enghraifft, cyhoeddi neu gyhoeddi masnachol ar wefan, mae angen
caniatâd gyn y Cyngor. Os hoffech ailddefnyddio’r wybodaeth, cysylltwch â
ni, gan roi gwybod i ni sut rydych chi yn bwriadu ei ailddefnyddio a beth
fydd y gynulleidfa a fwriadwyd fel y gallwn ystyriwch eich cais. Dylid
anfon y wybodaeth hon at: Rheolwr Llywodraethu Gwybodaeth, Tîm
Llywodraethu Gwybodaeth, Neuadd Y Sir, Yr Wyddgrug, Sir Y Fflint, CH7 6NB,
neu drwy e-bostio [email address].
Os ydych yn anfodlon â’r modd y mae’r Cyngor wedi ymdrin eich cais am
wybodaeth, gallwch ofyn am adolygiad mewnol o fewn 2 fis o dyddiad yr
ymateb hwn. Lle mae’ch cwyn yn un cymhleth efallai na fydd yn bosib delio
ag ef o fewn yr amserlen uchod. Mewn sefyllfa o’r fath, bydd adroddiad
cynnydd yn cael ei anfon o fewn yr amserlen.
Dylech anfon cais am adolygiad mewnol i’r Rheolwr Llywodraethu Gwybodaeth
y Cyngor:
Team Llywodraethu Gwybodaeth, Neuadd y Sir, Yr Wyddgrug, Sir Y Fflint, CH7
6NB
Neu drwy e-bostio [Flintshire County Council request email]
Cofiwch ddyfynnu rhif cyfeirnod eich cais gwreiddiol.
Mae gennych hawl hefyd i gwyno wrth y Comisiynydd Gwybodaeth. Gallwch
gysylltu â’r Comisiynydd Gwybodaeth yn y cyfeiriad canlynol:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Fodd bynnag, dylech nodi nad yw’r Comisiynydd fel arfer yn ymchwilio i
gwyn nes ei fod wedi bod drwy ein proses adolygu fewnol.
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********************************************************************** We
welcome correspondence in Welsh and English and will respond to
correspondence in the same language. Use of either language will not lead
to a delay Opinions advice, conclusions and other information in this
message that do not relate to the official business of Flintshire County
Council shall be understood as neither given nor endorsed by it or on its
behalf, and consequently Flintshire County Council shall bear no
responsibility whatsoever in respect thereof. Croesawn ohebiaeth yn y
Gymraeg a’r Saesneg a byddwn yn ymateb i ohebiaeth yn yr un iaith. Ni fydd
defnyddio’r naill iaith na’r llall yn arwain at oedi. Deellir na fydd
unrhyw safbwyntiau, na chynghorion, na chasgliadau nac unrhyw wybodaeth
arall yn y neges hon, nad ydynt yn berthnasol i waith swyddogol Cyngor Sir
y Fflint, yn cael eu cynnig na'u cadarnhau ganddo nac ar ei ran, ac felly
ni fydd Cyngor Sir y Fflint yn derbyn unrhyw gyfrifoldeb am y rhannau
hynny o'r neges.
**********************************************************************
Dear Mr Anderson
Thank you for your Freedom of Information request dated 30^th November
2020.
Please accept my sincere apologies for the delay in responding.
The Council’s response can be found below your questions, in red text.
• If any, the name of the software solution(s) used to manage your
corporate property/assets including facilities management (CAFM).
• Who are the current supplier(s)?
Technology Forge
• What was the actual contract value(s) of each contract?
£29,844 (19/20 Financial Year)
• Start date & duration of the contract.
This information is not held.
Flintshire County Council pays for ongoing maintenance, updates and system
support each year.
• Is there an extension clause in the contract(s) and, if so, the duration
of the extension?
Renewed Annually
• Has a decision been made yet on whether the contract(s) are being either
extended or renewed?
Renewed Annually
• Who is the senior officer (outside of procurement) responsible for this
contract?
Neal Cockerton
I hope this information is helpful to you but if you are dissatisfied with
any aspects of this response, please refer to the Council's FOI Complaints
Procedure below.
Yours sincerely
Yvonne Jones BA
______________________________________________________________________________
FOI Officer | Swyddog Rhyddid Gwybodaeth
Housing and Assets | Tai ac Asedau
Flintshire County Council | Cyngor Sir Y Fflint
___________________________________________________________________________________
Tel | Ffôn | 01352 702420
Email | Ebost | [1][email address]
___________________________________________________________________________________
[2]http://www.flintshire.gov.uk | [3]http://www.siryfflint.gov.uk
[4]http://www.twitter.com/flintshirecc |
[5]http://www.twitter.com/csyfflint
Log and track your Council enquiries through ‘My Account’ - go to
[6]www.flintshire.gov.uk/My-Account for more information and to register.
Cofnodi a thracio eich ymholiadau i’r Cyngor drwy ‘Fy Nghyfrif’ - ymwelwch
â [7]www.siryfflint.gov.uk/fy-nghyfrif am ragor o wybodaeth neu os hoffech
chi gofrestru.
If you are dissatisfied with the Council’s handling of your request for
information, you can ask for an internal review within 2 months of the
date of this response. Where your complaint is a complex one it may not be
possible to deal with it within the above timescales. In such a situation
a progress report will be sent within the above timescales.
Requests for an internal review should be addressed to the Council’s
Information Governance Manager at:
Information Governance Team,
County Hall,
Mold,
CH7 6NA
Or by emailing [8][Flintshire County Council request email]
Please remember to quote your original request’s reference number.
You also have the right to complain to the Information Commissioner. The
Information Commissioner can be contacted at the following address:
Information Commissioner’s Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF.
However, please note that the Commissioner will not normally investigate a
complaint until it has been through our own internal review process.
Os ydych yn anfodlon â’r modd y mae’r Cyngor wedi ymdrin eich cais am
wybodaeth, gallwch ofyn am adolygiad mewnol o fewn 2 fis o dyddiad yr
ymateb hwn. Lle mae’ch cwyn yn un cymhleth efallai na fydd yn bosib delio
ag ef o fewn yr amserlen uchod. Mewn sefyllfa o’r fath, bydd adroddiad
cynnydd yn cael ei anfon o fewn yr amserlen.
Dylech anfon cais am adolygiad mewnol i’r Rheolwr Llywodraethu Gwybodaeth
y Cyngor:
Team Llywodraethu Gwybodaeth
Neuadd y Sir
Yr Wyddgrug
Sir Y Fflint
CH7 6NB
Neu drwy e-bostio [9][Flintshire County Council request email]
Cofiwch ddyfynnu rhif cyfeirnod eich cais gwreiddiol.
Mae gennych hawl hefyd i gwyno wrth y Comisiynydd Gwybodaeth. Gallwch
gysylltu â’r Comisiynydd Gwybodaeth yn y cyfeiriad canlynol:
Information Commissioner’s Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF.
Fodd bynnag, dylech nodi nad yw’r Comisiynydd fel arfer yn ymchwilio i
gŵyn nes ei fod wedi bod drwy ein proses adolygu fewnol.
Copyright clause:
The contents of this communication and any enclosed documents may be
subject to copyright protection. It has been sent to you for your
information and you may use it for any non-commercial research you may be
doing or undertaking. Its contents can also be used for the purposes of
news reporting. Any other re-use, for example, commercial publication or
publication on a website, requires the permission of this Council. If you
wish to re-use this information please contact us, letting us know how you
wish to re-use it and what the intended audience will be so that we can
consider your request. This information should be sent to: The
Information Governance Manager, Information Governance Team, Flintshire
County Council, County Hall, Mold, Flintshire CH7 6NB, or
[10][email address].
Gellir cynnwys y ddogfen gyfathrebu hon ac unrhyw ddogfennau amgaeêdig yn
amodol ar hawlfraint. Hyn anfonwyd atoch er gwybodaeth i chi a gallwch ei
ddefnyddio ar gyfer unrhyw ymchwil anfasnachol yr ydych yn ei wneud neu
ymgymryd â. Gellir hefyd defnyddio ei gynnwys at ddibenion adrodd
newyddion. Os oes angen i chi ailddefnyddio’r wybodaeth mewn unrhyw fordd
arall, er enghraifft, cyhoeddi neu gyhoeddi masnachol ar wefan, mae angen
caniatâd gyn y Cyngor. Os hoffech ailddefnyddio’r wybodaeth, cysylltwch â
ni, gan roi gwybod i ni sut rydych chi yn bwriadu ei ailddefnyddio a beth
fydd y gynulleidfa a fwriadwyd fel y gallwn ystyriwch eich cais. Dylid
anfon y wybodaeth hon at: Rheolwr Llywodraethu Gwybodaeth, Tîm
Llywodraethu Gwybodaeth, Neuadd Y Sir, Yr Wyddgrug, Sir Y Fflint, CH7 6NB,
neu drwy e-bostio [11][email address]
**********************************************************************
We welcome correspondence in Welsh and English and will respond to
correspondence in the same language. Use of either language will not lead
to a delay
Opinions advice, conclusions and other information in this
message that do not relate to the official business of
Flintshire County Council shall be understood as neither
given nor endorsed by it or on its behalf, and consequently
Flintshire County Council shall bear no responsibility
whatsoever in respect thereof.
Croesawn ohebiaeth yn y Gymraeg a’r Saesneg a byddwn yn ymateb i ohebiaeth
yn yr un iaith. Ni fydd defnyddio’r naill iaith na’r llall yn arwain at
oedi.
Deellir na fydd unrhyw safbwyntiau, na chynghorion, na
chasgliadau nac unrhyw wybodaeth arall yn y neges hon,
nad ydynt yn berthnasol i waith swyddogol
Cyngor Sir y Fflint, yn cael eu cynnig na'u cadarnhau ganddo
nac ar ei ran, ac felly ni fydd Cyngor Sir y Fflint yn derbyn
unrhyw gyfrifoldeb am y rhannau hynny o'r neges.
**********************************************************************
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7. http://www.siryfflint.gov.uk/fy-nghyfrif
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