Information on Current Property Management Solution

Sarah Pritchard made this Freedom of Information request to Tendring District Council

Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

The request was successful.

Dear Tendring District Council,

I would be most grateful if you would provide me, under the Freedom of Information Act, the following:

• If any, the name of the software solution(s) used to manage your corporate property/assets including facilities management (CAFM).
• Who are the current supplier(s)?
• What was the actual contract value(s) of each contract?
• Start date & duration of the contract.
• Is there an extension clause in the contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?

Thank you for your help.

Yours faithfully,

Sarah Pritchard

Corporate Information Manager, Tendring District Council

Dear Sarah,

Further to your request for information, which was received on 30/11/2020, please see below the answers to your enquiry.

Please see below answers to the question regarding Uniform for Asset Management:
• If any, the name of the software solution(s) used to manage your corporate property/assets including facilities management (CAFM).

Uniform

• Who are the current supplier(s)?

IDOX

• What was the actual contract value(s) of each contract?

Total contract cost (multiple modules and systems included) - £74,906.42 p/a

• Start date & duration of the contract.

01/04/20 – 3 years

• Is there an extension clause in the contract(s) and, if so, the duration of the extension?

No

• Has a decision been made yet on whether the contract(s) are being either extended or renewed?

No

• Who is the senior officer (outside of procurement) responsible for this contract?

D.Pobjoy - IT Systems Specialist

Please see below the answers relating to Facilities Management:

• If any, the name of the software solution(s) used to manage your corporate property/assets including facilities management (CAFM).

Nexus 264 running Embedded ASPECT Runtime Engine – used for Building Maintenance System to control heating around Council Sites

• Who are the current supplier(s)?

Wiremek Ltd

• What was the actual contract value(s) of each contract?

No contract in place – N/A

• Start date & duration of the contract.

No contract in place – N/A

• Is there an extension clause in the contract(s) and, if so, the duration of the extension?

No contract in place – N/A

• Has a decision been made yet on whether the contract(s) are being either extended or renewed?

No contract in place – N/A

• Who is the senior officer (outside of procurement) responsible for this contract?

Toni Wright – Facilities Manager

I hope this information is of assistance to you.

Right to Internal Review:
If you are dissatisfied with your FOI response or with the way your request has been handled under the Freedom of Information Act, you have the right to ask for your request to be independently reviewed. You should set out your representations in writing explaining why you are dissatisfied with this response or the way your request has been handled and send to [email address]. Alternatively, you can post a request for an internal review to Mrs L Trembath, Corporate Services, Town Hall, Station Road, Clacton-on-Sea, Essex CO15 1SE. The review will be conducted in accordance with the Council’s internal review procedure. Further details of this procedure can be obtained from all Council offices or from our website (www.tendringdc.gov.uk). You will be notified of the outcome of the review as soon as possible and in any event within 20 working days from receipt of your representations.

Appeal:
If you should still remain dissatisfied following the outcome of the review, you may apply to the Information Commissioner for a decision by writing to:

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow SK9 5AF
Telephone: 0303 123 1113, www.ico.gov.uk.

The Council’s current activities and up to date changes to our service delivery can be found on our website at https://www.tendringdc.gov.uk/coronavirus

During the pandemic please be advised that our limited resources may have been diverted away from compliance or information governance work in order to deal with emerging high priority activities. Therefore we thank you for your understanding and assure you that we will continue to respond to information requests as quickly as we are able. The Information Commissioners Office (ICO) has also published information on their website www.ico.org.uk.

Further information about your rights is also available from the Information Commissioner at: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow SK9 5AF Telephone: 0303 123 1113, www.ico.gov.uk .

Kind regards,

Charlene Haynes
On behalf of Corporate Information Manager
Corporate Services
Tendring District Council

Phone: 01255 686063
E-mail: [Tendring District Council request email]
www.tendringdc.gov.uk
Tendring District Council, Town Hall, Station Road, Clacton-on-Sea, Essex CO15 1SE

show quoted sections