Information on Current Property Management Solution

Heather Jones made this Freedom of Information request to Stoke on Trent City Council

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The request was successful.

Dear Stoke on Trent City Council,

I would be most grateful if you would provide me, under the Freedom of Information Act, the following:

• If any, the name of the software solution(s) used to manage your corporate property/assets including facilities management (CAFM).
• Who are the current supplier(s)?
• What was the actual contract value(s) of each contract?
• Start date & duration of the contract.
• Is there an extension clause in the contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?

Thank you for your help.

Yours faithfully,

Heather Jones

FOI, Stoke on Trent City Council

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Dear Ms Jones

 

Your request for information ref. SOT93415

 

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|Due to working restrictions related to the ongoing Coronavirus situation we would like to make you aware that |
|the City Council’s response to your request for information may be delayed.  Although the Information Rights |
|Team is doing its best to ensure business continuity, changes in the way we work may cause delays for some |
|requests. |
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|Please the Information Commissioner’s guidance relating to coronavirus via this link - |
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|[2]https://ico.org.uk/media/about-the-ico/p...
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Thank you for your request for information about the software used by the
local authority to manage its corporate/property assets.  Your request was
received by the Information Rights Team on 30 November 2020.  This is
being dealt with under the terms of the appropriate Information Rights
legislation.

 

In some circumstances we may charge for information.  If there is a charge
we will let you know, as you will be required to pay this before we deal
with your request.

 

Some information does not have to be released under this legislation.  We
will check the information you have asked for and send you as much as
possible.  If another person or organisation is named in the information,
we may have to ask their opinion before we decide what we can give you.

 

You should expect to receive a response to your request on or before 30
December 2020 in line with the legislation's 20 working day statutory
deadline.

 

For your information we may publish the response to your request on our
City Council's website, which can be found at the following address:
[3]www.stoke.gov.uk.

 

If you have any queries about this email please do not hesitate to contact
us.

 

You can find details of how we handle your personal information by
visiting [4]www.stoke.gov.uk/dataprotection

 

Yours sincerely

 

Information Rights Team

 

Information Rights

Floor 2 Civic Centre Glebe Street

Stoke-on-Trent ST4 1HH

City of Stoke-on-Trent 

t 01782 232853, 01782 233020, 01782 233732, 01782 235965

e [5][Stoke on Trent City Council request email]

 

 

 

 

Winner – UK Housing Awards Council of the Year 2019

Stoke-on-Trent City Council is a Fostering Friendly employer. Being a
foster carer is truly life changing. If you have a spare room and spare
time, even as little as one weekend a month, you can make a real
difference to a child’s life. Fostering for Stoke-on-Trent City Council
offers a rewarding career with comprehensive training and guidance. Click
here for more information. For more information about becoming a Fostering
Friendly employer please click here.

link for the first Click here  -
[6]https://www.stoke.gov.uk/info/20044/fost...

link for the second click here -
[7]https://www.thefosteringnetwork.org.uk/g...

Manage your council tax online and sign up for paperless billing with our
new online account at [8]www.stoke.gov.uk/onlineaccount - and access it
using the MyStoke app, putting fly-tipping, and litter reporting in your
hands at the touch of a button. Available in the [9]App Store and on
[10]Google Play

show quoted sections

 

References

Visible links
1. file:///tmp/cid:filelist.xml@01D6C703.E2E2C4F0
2. https://ico.org.uk/media/about-the-ico/p...
3. http://www.stoke.gov.uk/
4. http://www.stoke.gov.uk/dataprotection
5. mailto:[Stoke on Trent City Council request email]
6. https://www.stoke.gov.uk/info/20044/fost...
7. https://www.thefosteringnetwork.org.uk/g...
8. http://www.stoke.gov.uk/onlineaccount
9. https://itunes.apple.com/us/app/my-stoke...
10. https://play.google.com/store/apps/detai...

FOI, Stoke on Trent City Council

1 Attachment

  • Attachment

    PU city A500 flat 72dpi.jpg

    32K Download

Link: [1]File-List

Dear Ms Jones

 

Your request for information ref. SOT93415 about the software used by the
local authority to manage its corporate/property assets

 

We have now considered your request and a copy of the information is
attached below.

 

The information supplied may be used for domestic or journalistic
purposes.  Its use for commercial gain including issuing to the public,
social media or computer blogs may be subject to the issue of a licence
under the Reuse of Public Sector Information Regulations 2015.

 

If any, the name of the software solution(s) used to manage your corporate
property/assets including facilities management (CAFM).

 

Response: K2, Asset Register, Keystone

 

Who are the current supplier(s)?

 

Response: Tribal K2 (this includes the asset register), Asset Register –
Internally developed system, Keystone Civica

 

What was the actual contract value(s) of each contract?

 

Response: Tribal – £127,444, Asset Register = N/A (see above), Keystone –
Annual contract £13,200

 

Start date & duration of the contract.

 

Response:

 

K2 Tribal – 2018 – April 2021

Asset register – N/A

Keystone – 2020 – Jul 2023

 

Is there an extension clause in the contract(s) and, if so, the duration
of the extension?

 

Response:

 

K2 Tribal – 2 years

Asset register – N/A

Keystone – 2 years

 

Has a decision been made yet on whether the contract(s) are being either
extended or renewed?

 

Response:

 

K2 Tribal – Not made

Asset register – N/A

Keystone – Not made

 

Who is the senior officer (outside of procurement) responsible for this
contract?

 

Response:

 

K2 Tribal –Richard Chadwick

Asset register – N/A

Keystone – [email address]

 

If you are unhappy with the service you have received in relation to your
request and wish to make a complaint or request a review of our decision,
you should write to: The Information Rights Manager, Information Rights
Team, Stoke-on-Trent City Council, Floor 2, Civic Centre, Glebe Street,
ST4 1HH, or email [2][Stoke on Trent City Council request email].

 

Section 5.3 of the Freedom of Information Code of Practice states:

“It is usual practice to accept a request for an internal review made
within 40 working days from the date a public authority has issued an
initial response to a request and this should be made clear in that
response to the applicant. Public authorities are not obliged to accept
internal reviews after this date. Internal review requests should be made
in writing to a public authority.”

 

If, after contacting us, you are not content with the outcome, you may ask
the Information Commissioner for a decision.  Before doing this, please
see the following link for guidance from the Information Commissioner
relating to how to use your information rights responsibly and
effectively, to enable you to gain the best outcome from the process -
[3]http://ico.org.uk/for_the_public.

 

Generally, the Information Commissioner cannot make a decision unless you
have already used our internal review procedure. The Information
Commissioner can be contacted at: The Information Commissioner’s Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, tel: 0303 123
1113 or you can visit their website at
[4]https://ico.org.uk/make-a-complaint/

 

You can find details of how we handle your personal information by
visiting [5]www.stoke.gov.uk/dataprotection

Yours sincerely

 

Information Rights Team

 

Information Rights

City of Stoke-on-Trent

Floor 2  Civic Centre  Glebe Street  Stoke-on-Trent  ST4 1HH

T: 01782 232853, 01782 233020, 01782 233732, 01782 235965

E: [6][Stoke on Trent City Council request email]

 

 

 

Request

Dear Stoke on Trent City Council,I would be most grateful if you would
provide me, under the Freedom of Information Act, the following:

 

o If any, the name of the software solution(s) used to manage your
corporate property/assets including facilities management (CAFM).

o Who are the current supplier(s)?

o What was the actual contract value(s) of each contract?

o Start date & duration of the contract.o Is there an extension clause in
the contract(s) and, if so, the duration of the extension?

o Has a decision been made yet on whether the contract(s) are being either
extended or renewed?

o Who is the senior officer (outside of procurement) responsible for this
contract?

 

Thank you for your help.

 

Yours faithfully,

 

Heather Jones

 

 

Winner – UK Housing Awards Council of the Year 2019

Stoke-on-Trent City Council is a Fostering Friendly employer. Being a
foster carer is truly life changing. If you have a spare room and spare
time, even as little as one weekend a month, you can make a real
difference to a child’s life. Fostering for Stoke-on-Trent City Council
offers a rewarding career with comprehensive training and guidance. Click
here for more information. For more information about becoming a Fostering
Friendly employer please click here.

link for the first Click here  -
[7]https://www.stoke.gov.uk/info/20044/fost...

link for the second click here -
[8]https://www.thefosteringnetwork.org.uk/g...

Manage your council tax online and sign up for paperless billing with our
new online account at [9]www.stoke.gov.uk/onlineaccount - and access it
using the MyStoke app, putting fly-tipping, and litter reporting in your
hands at the touch of a button. Available in the [10]App Store and on
[11]Google Play

show quoted sections

 

References

Visible links
1. file:///tmp/cid:filelist.xml@01D6D93F.69D2D480
2. mailto:[Stoke on Trent City Council request email]
3. http://ico.org.uk/for_the_public
4. https://ico.org.uk/make-a-complaint/
5. http://www.stoke.gov.uk/dataprotection
6. mailto:[Stoke on Trent City Council request email]
7. https://www.stoke.gov.uk/info/20044/fost...
8. https://www.thefosteringnetwork.org.uk/g...
9. http://www.stoke.gov.uk/onlineaccount
10. https://itunes.apple.com/us/app/my-stoke...
11. https://play.google.com/store/apps/detai...