We don't know whether the most recent response to this request contains information or not – if you are Sven Shipton please sign in and let everyone know.

Information on collaborative messaging apps and non-work / social spaces

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Dear SASA,

I am writing to request the following information under the FOI Act. Please see the notes at the bottom for clarification on these requests.

1. Do you use one or more collaborative messaging apps?

** If no to Q1, Q2-4 do not apply to you and I do not need a response to them. **

2. Please supply:
2.1. a list of names of those apps, and
2.2. the total number of your employees and workers who are registered for each app.

3. Please provide a list names of public channels in those apps which are used primarily for non-work purposes / socialising among employees.

4. To the extent that these are set in the apps, please also provide the following for each channel in Q3:
4.1. Channel topic
4.2. Channel description
4.3. The number of members in that channel.

** Notes for Q1-4. **

Q1-4: Examples of collaborative messaging apps include Slack, Microsoft Teams, Google Chat, Matrix and Workplace. There are other apps too, and you may be using an app that you've built internally. For the avoidance of doubt, I am including services provided solely via a website within the meaning of "app" here.

Q3-4: Examples of channels include a general non-work channel and channels for specific interests and hobbies, such as pets, cooking, sports, and so on. Public channel means that any employee may freely join and post in the channel if they are registered for the app, without having to request access. Your messaging app may use a different term for channels, such as (but not limited to) "groups", "categories", and "streams".

Q4: For the avoidance of doubt, I am not looking for a channel topic or description to be written solely for this FOI request if one doesn't already exist. Some apps provide these as built-in fields that employees can set. It is these fields I am looking for.

Yours faithfully,

Sven Shipton

Our Reference: 202200329662

Dear Sven Shipton,

Thank you for your correspondence received on 03/11/2022. Your query will
be passed to the relevant area for consideration and has been given a
reference number of 202200329662. Please quote this number in all
correspondence. The Scottish Government aim to respond, where necessary,
as quickly as possible and within the stated timescale as indicated on our
website
(http://www.gov.scot/about/contact-inform...).

Yours sincerely
MiCase
Correspondence system for SG and partner agencies
The Scottish Government takes your privacy seriously. You may have written
to us because you have a question or want to make a complaint. Our privacy
notice
(https://beta.gov.scot/publications/conta...),
available on our website, sets out how we use your personal data, and your
rights when communicating with us. It is made under Article 13 of the
General Data Protection Regulation (GDPR).
********************************************************************** 
This e-mail (and any files or other attachments transmitted with it) is
intended solely for the attention of the addressee(s). Unauthorised use,
disclosure, storage, copying or distribution of any part of this e-mail is
not permitted. If you are not the intended recipient please destroy the
email, remove any copies from your system and inform the sender
immediately by return.
Communications with the Scottish Government may be monitored or recorded
in order to secure the effective operation of the system and for other
lawful purposes. The views or opinions contained within this e-mail may
not necessarily reflect those of the Scottish Government.
**********************************************************************
 

Janice Elvin, SASA

Dear Sven Shipton

 

Thank you for your request dated 3 November 2022 under the Freedom of
Information (Scotland) Act 2002 (FOISA) for:

 

“I am writing to request the following information under the FOI Act.
Please see the notes at the bottom for clarification on these requests.

 

1. Do you use one or more collaborative messaging apps?

 

** If no to Q1, Q2-4 do not apply to you and I do not need a response to
them. **

 

2. Please supply:

2.1. a list of names of those apps, and

2.2. the total number of your employees and workers who are registered for
each app.

 

3. Please provide a list names of public channels in those apps which are
used primarily for non-work purposes / socialising among employees.

 

4. To the extent that these are set in the apps, please also provide the
following for each channel in Q3:

4.1. Channel topic

4.2. Channel description

4.3. The number of members in that channel.

 

** Notes for Q1-4. **

 

Q1-4: Examples of collaborative messaging apps include Slack, Microsoft
Teams, Google Chat, Matrix and Workplace. There are other apps too, and
you may be using an app that you've built internally. For the avoidance of
doubt, I am including services provided solely via a website within the
meaning of "app" here.

 

Q3-4: Examples of channels include a general non-work channel and channels
for specific interests and hobbies, such as pets, cooking, sports, and so
on. Public channel means that any employee may freely join and post in the
channel if they are registered for the app, without having to request
access. Your messaging app may use a different term for channels, such as
(but not limited to) "groups", "categories", and "streams".

 

Q4: For the avoidance of doubt, I am not looking for a channel topic or
description to be written solely for this FOI request if one doesn't
already exist. Some apps provide these as built-in fields that employees
can set. It is these fields I am looking for.”

 

We received your request on 4 November 2022 and will respond in accordance
with FOISA by 5 December 2022.

 

If you have any queries, please contact me quoting case number
202200329662.

 

Yours sincerely

 

 

Janice

 

Janice Elvin

Business Manager

Business Support Services

SASA, Roddinglaw Road, Edinburgh, EH12 9FJ, UK

T: +44(0)131 244 8896

E:[email address]   |  W: [1]www.sasa.gov.uk

 

 

This e-mail (and any files or other attachments transmitted with it) is
intended solely for the attention of the addressee(s). Unauthorised use,
disclosure, storage, copying or distribution of any part of this e-mail is
not permitted. If you are not the intended recipient please destroy the
email, remove any copies from your system and inform the sender
immediately by return.
Communications with SASA (a Division of the Scottish Government
Directorate for Agriculture and Rural Economy) may be monitored or
recorded in order to secure the effective operation of the system and for
other lawful purposes. The views or opinions contained within this e-mail
may not necessarily reflect those of SASA or the Scottish Government.

References

Visible links
1. https://nam03.safelinks.protection.outlo...

Hi Janis,

 

How are you?

 

Just a quick email to check how you’re getting on with this request.

 

Any issues please let me know.

 

Marcelyn

 

Marcelyn Akun

Information Governance Manager

|Information Governance |Digital Strategy & Governance Services|
Directorate for Agriculture and Rural Economy | Scottish Government|
[1][email address]

 

From: Janice Elvin <[email address]>
Sent: 14 November 2022 12:08
To: [FOI #913732 email]
Cc: FOI <[SASA request email]>; Elvin J (Janice) <[email address]>; ARE
Information Governance <[email address]>
Subject: FOI Request - SASA collaborative messaging apps and non-work /
social spaces

 

Dear Sven Shipton

 

Thank you for your request dated 3 November 2022 under the Freedom of
Information (Scotland) Act 2002 (FOISA) for:

 

“I am writing to request the following information under the FOI Act.
Please see the notes at the bottom for clarification on these requests.

 

1. Do you use one or more collaborative messaging apps?

 

** If no to Q1, Q2-4 do not apply to you and I do not need a response to
them. **

 

2. Please supply:

2.1. a list of names of those apps, and

2.2. the total number of your employees and workers who are registered for
each app.

 

3. Please provide a list names of public channels in those apps which are
used primarily for non-work purposes / socialising among employees.

 

4. To the extent that these are set in the apps, please also provide the
following for each channel in Q3:

4.1. Channel topic

4.2. Channel description

4.3. The number of members in that channel.

 

** Notes for Q1-4. **

 

Q1-4: Examples of collaborative messaging apps include Slack, Microsoft
Teams, Google Chat, Matrix and Workplace. There are other apps too, and
you may be using an app that you've built internally. For the avoidance of
doubt, I am including services provided solely via a website within the
meaning of "app" here.

 

Q3-4: Examples of channels include a general non-work channel and channels
for specific interests and hobbies, such as pets, cooking, sports, and so
on. Public channel means that any employee may freely join and post in the
channel if they are registered for the app, without having to request
access. Your messaging app may use a different term for channels, such as
(but not limited to) "groups", "categories", and "streams".

 

Q4: For the avoidance of doubt, I am not looking for a channel topic or
description to be written solely for this FOI request if one doesn't
already exist. Some apps provide these as built-in fields that employees
can set. It is these fields I am looking for.”

 

We received your request on 4 November 2022 and will respond in accordance
with FOISA by 5 December 2022.

 

If you have any queries, please contact me quoting case number
202200329662.

 

Yours sincerely

 

 

Janice

 

Janice Elvin

Business Manager

Business Support Services

SASA, Roddinglaw Road, Edinburgh, EH12 9FJ, UK

T: +44(0)131 244 8896

E:[email address]   |  W: [2]www.sasa.gov.uk

 

 

 

This e-mail (and any files or other attachments transmitted with it) is
intended solely for the attention of the addressee(s). Unauthorised use,
disclosure, storage, copying or distribution of any part of this e-mail is
not permitted. If you are not the intended recipient please destroy the
email, remove any copies from your system and inform the sender
immediately by return.

 

Communications with SASA (a Division of the Scottish Government
Directorate for Agriculture and Rural Economy) may be monitored or
recorded in order to secure the effective operation of the system and for
other lawful purposes. The views or opinions contained within this e-mail
may not necessarily reflect those of SASA or the Scottish Government.

********************************************************************** 
This e-mail (and any files or other attachments transmitted with it) is
intended solely for the attention of the addressee(s). Unauthorised use,
disclosure, storage, copying or distribution of any part of this e-mail is
not permitted. If you are not the intended recipient please destroy the
email, remove any copies from your system and inform the sender
immediately by return.
Communications with the Scottish Government may be monitored or recorded
in order to secure the effective operation of the system and for other
lawful purposes. The views or opinions contained within this e-mail may
not necessarily reflect those of the Scottish Government.
**********************************************************************
 

References

Visible links
1. mailto:[email address]
2. https://nam03.safelinks.protection.outlo...

Janice Elvin, SASA

Hi Marcelyn

 

This case is being answered as part of the overall SG one and as such has
been withdrawn from us.   You can check this on MiCase.

 

Janice

 

Janice Elvin

Business Manager

Business Support Services

SASA, Roddinglaw Road, Edinburgh, EH12 9FJ, UK

T: +44(0)131 244 8896

E:[email address]   |  W: [1]www.sasa.gov.uk

 

 

From: [email address] <[email address]> On Behalf Of
[email address]
Sent: 01 December 2022 14:58
To: Janice Elvin <[email address]>;
[FOI #913732 email]
Cc: FOI <[SASA request email]>; Elvin J (Janice) <[email address]>;
[email address]
Subject: RE: FOI Request - SASA collaborative messaging apps and non-work
/ social spaces

 

Hi Janis,

 

How are you?

 

Just a quick email to check how you’re getting on with this request.

 

Any issues please let me know.

 

Marcelyn

 

Marcelyn Akun

Information Governance Manager

|Information Governance |Digital Strategy & Governance Services|
Directorate for Agriculture and Rural Economy | Scottish Government|
[2][email address]

 

From: Janice Elvin <[3][email address]>
Sent: 14 November 2022 12:08
To: [4][FOI #913732 email]
Cc: FOI <[5][SASA request email]>; Elvin J (Janice)
<[6][email address]>; ARE Information Governance
<[7][email address]>
Subject: FOI Request - SASA collaborative messaging apps and non-work /
social spaces

 

Dear Sven Shipton

 

Thank you for your request dated 3 November 2022 under the Freedom of
Information (Scotland) Act 2002 (FOISA) for:

 

“I am writing to request the following information under the FOI Act.
Please see the notes at the bottom for clarification on these requests.

 

1. Do you use one or more collaborative messaging apps?

 

** If no to Q1, Q2-4 do not apply to you and I do not need a response to
them. **

 

2. Please supply:

2.1. a list of names of those apps, and

2.2. the total number of your employees and workers who are registered for
each app.

 

3. Please provide a list names of public channels in those apps which are
used primarily for non-work purposes / socialising among employees.

 

4. To the extent that these are set in the apps, please also provide the
following for each channel in Q3:

4.1. Channel topic

4.2. Channel description

4.3. The number of members in that channel.

 

** Notes for Q1-4. **

 

Q1-4: Examples of collaborative messaging apps include Slack, Microsoft
Teams, Google Chat, Matrix and Workplace. There are other apps too, and
you may be using an app that you've built internally. For the avoidance of
doubt, I am including services provided solely via a website within the
meaning of "app" here.

 

Q3-4: Examples of channels include a general non-work channel and channels
for specific interests and hobbies, such as pets, cooking, sports, and so
on. Public channel means that any employee may freely join and post in the
channel if they are registered for the app, without having to request
access. Your messaging app may use a different term for channels, such as
(but not limited to) "groups", "categories", and "streams".

 

Q4: For the avoidance of doubt, I am not looking for a channel topic or
description to be written solely for this FOI request if one doesn't
already exist. Some apps provide these as built-in fields that employees
can set. It is these fields I am looking for.”

 

We received your request on 4 November 2022 and will respond in accordance
with FOISA by 5 December 2022.

 

If you have any queries, please contact me quoting case number
202200329662.

 

Yours sincerely

 

 

Janice

 

Janice Elvin

Business Manager

Business Support Services

SASA, Roddinglaw Road, Edinburgh, EH12 9FJ, UK

T: +44(0)131 244 8896

E:[email address]   |  W: [8]www.sasa.gov.uk

 

 

 

This e-mail (and any files or other attachments transmitted with it) is
intended solely for the attention of the addressee(s). Unauthorised use,
disclosure, storage, copying or distribution of any part of this e-mail is
not permitted. If you are not the intended recipient please destroy the
email, remove any copies from your system and inform the sender
immediately by return.

 

Communications with SASA (a Division of the Scottish Government
Directorate for Agriculture and Rural Economy) may be monitored or
recorded in order to secure the effective operation of the system and for
other lawful purposes. The views or opinions contained within this e-mail
may not necessarily reflect those of SASA or the Scottish Government.

 

********************************************************************** 
This e-mail (and any files or other attachments transmitted with it) is
intended solely for the attention of the addressee(s). Unauthorised use,
disclosure, storage, copying or distribution of any part of this e-mail is
not permitted. If you are not the intended recipient please destroy the
email, remove any copies from your system and inform the sender
immediately by return.

Communications with the Scottish Government may be monitored or recorded
in order to secure the effective operation of the system and for other
lawful purposes. The views or opinions contained within this e-mail may
not necessarily reflect those of the Scottish Government.

show quoted sections

Thanks for the update, I’ll have a look.

 

Marcelyn

 

Marcelyn Akun

Information Governance Manager

|Information Governance |Digital Strategy & Governance Services|
Directorate for Agriculture and Rural Economy | Scottish Government|
[1][email address]

 

From: Janice Elvin <[email address]>
Sent: 02 December 2022 08:35
To: ARE Information Governance <[email address]>;
[FOI #913732 email]
Cc: FOI <[SASA request email]>; Elvin J (Janice) <[email address]>
Subject: RE: FOI Request - SASA collaborative messaging apps and non-work
/ social spaces

 

Hi Marcelyn

 

This case is being answered as part of the overall SG one and as such has
been withdrawn from us.   You can check this on MiCase.

 

Janice

 

Janice Elvin

Business Manager

Business Support Services

SASA, Roddinglaw Road, Edinburgh, EH12 9FJ, UK

T: +44(0)131 244 8896

E:[email address]   |  W: [2]www.sasa.gov.uk

 

 

From: [3][email address] <[4][email address]> On Behalf Of
[5][email address]
Sent: 01 December 2022 14:58
To: Janice Elvin <[6][email address]>;
[7][FOI #913732 email]
Cc: FOI <[8][SASA request email]>; Elvin J (Janice)
<[9][email address]>; [10][email address]
Subject: RE: FOI Request - SASA collaborative messaging apps and non-work
/ social spaces

 

Hi Janis,

 

How are you?

 

Just a quick email to check how you’re getting on with this request.

 

Any issues please let me know.

 

Marcelyn

 

Marcelyn Akun

Information Governance Manager

|Information Governance |Digital Strategy & Governance Services|
Directorate for Agriculture and Rural Economy | Scottish Government|
[11][email address]

 

From: Janice Elvin <[12][email address]>
Sent: 14 November 2022 12:08
To: [13][FOI #913732 email]
Cc: FOI <[14][SASA request email]>; Elvin J (Janice)
<[15][email address]>; ARE Information Governance
<[16][email address]>
Subject: FOI Request - SASA collaborative messaging apps and non-work /
social spaces

 

Dear Sven Shipton

 

Thank you for your request dated 3 November 2022 under the Freedom of
Information (Scotland) Act 2002 (FOISA) for:

 

“I am writing to request the following information under the FOI Act.
Please see the notes at the bottom for clarification on these requests.

 

1. Do you use one or more collaborative messaging apps?

 

** If no to Q1, Q2-4 do not apply to you and I do not need a response to
them. **

 

2. Please supply:

2.1. a list of names of those apps, and

2.2. the total number of your employees and workers who are registered for
each app.

 

3. Please provide a list names of public channels in those apps which are
used primarily for non-work purposes / socialising among employees.

 

4. To the extent that these are set in the apps, please also provide the
following for each channel in Q3:

4.1. Channel topic

4.2. Channel description

4.3. The number of members in that channel.

 

** Notes for Q1-4. **

 

Q1-4: Examples of collaborative messaging apps include Slack, Microsoft
Teams, Google Chat, Matrix and Workplace. There are other apps too, and
you may be using an app that you've built internally. For the avoidance of
doubt, I am including services provided solely via a website within the
meaning of "app" here.

 

Q3-4: Examples of channels include a general non-work channel and channels
for specific interests and hobbies, such as pets, cooking, sports, and so
on. Public channel means that any employee may freely join and post in the
channel if they are registered for the app, without having to request
access. Your messaging app may use a different term for channels, such as
(but not limited to) "groups", "categories", and "streams".

 

Q4: For the avoidance of doubt, I am not looking for a channel topic or
description to be written solely for this FOI request if one doesn't
already exist. Some apps provide these as built-in fields that employees
can set. It is these fields I am looking for.”

 

We received your request on 4 November 2022 and will respond in accordance
with FOISA by 5 December 2022.

 

If you have any queries, please contact me quoting case number
202200329662.

 

Yours sincerely

 

 

Janice

 

Janice Elvin

Business Manager

Business Support Services

SASA, Roddinglaw Road, Edinburgh, EH12 9FJ, UK

T: +44(0)131 244 8896

E:[email address]   |  W: [17]www.sasa.gov.uk

 

 

 

This e-mail (and any files or other attachments transmitted with it) is
intended solely for the attention of the addressee(s). Unauthorised use,
disclosure, storage, copying or distribution of any part of this e-mail is
not permitted. If you are not the intended recipient please destroy the
email, remove any copies from your system and inform the sender
immediately by return.

 

Communications with SASA (a Division of the Scottish Government
Directorate for Agriculture and Rural Economy) may be monitored or
recorded in order to secure the effective operation of the system and for
other lawful purposes. The views or opinions contained within this e-mail
may not necessarily reflect those of SASA or the Scottish Government.

 

********************************************************************** 
This e-mail (and any files or other attachments transmitted with it) is
intended solely for the attention of the addressee(s). Unauthorised use,
disclosure, storage, copying or distribution of any part of this e-mail is
not permitted. If you are not the intended recipient please destroy the
email, remove any copies from your system and inform the sender
immediately by return.

Communications with the Scottish Government may be monitored or recorded
in order to secure the effective operation of the system and for other
lawful purposes. The views or opinions contained within this e-mail may
not necessarily reflect those of the Scottish Government.

show quoted sections

We don't know whether the most recent response to this request contains information or not – if you are Sven Shipton please sign in and let everyone know.