Dear

Thank you for contacting Folkestone & Hythe District Council.

A case has been created in your MyAccount.
Subject: Freedom of Information request - Information Governance
Technology
Case reference number: 00143879.
Application number: Not applicable

The contents and any attachments of this e-mail message are confidential
and intended only for the named addressees. If you have received it in
error, please advise the sender immediately by return email and then
delete it from your system. Any unauthorised distribution or copying of
this transmission, or misuse or wrongful disclosure of information
contained in it, is strictly prohibited. Folkestone & Hythe District
Council cannot accept liability for any statements made which are clearly
the sender's own and not expressly made on behalf of the council. All
email to and from the council may be monitored in accordance with the
council's policies. Folkestone & Hythe District Council is registered with
the ICO as a data controller. Our privacy notice at
[1]www.folkestone-hythe.gov.uk/privacy explains how we use and share
personal information and protect your privacy and rights

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References

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1. file:///tmp/www.folkestone-hythe.gov.uk/privacy

 
Dear Austin Bradley,

I am writing in respect of your information access request dated the 27/06/2023.  This request has been handled under the Freedom of
Information Act 2000. 

Please find below information in response to your request.

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 1. use any applications or software to record Record of Processing Activity (ROPA)? If so, please state the product name(s) and version
numbers(s) (if known)
Yes – we use several Microsoft Office applications and our custom-built SalesForce system which was developed in-house.

 2. Does your organisation use any applications or software to support preparation for, or maintenance of ISO 27001 and/or ISO 27701
compliance? If so, please state the product name(s) and version numbers(s) (if known)
No.

 3. Does your organisation use any applications or software associated with data breach management?
No.

 4. Does your organisation use any applications or software associated with Freedom of Information management? If so, please state the
product name(s) and version numbers(s) (if known)
Yes – we use our custom-built SalesForce system which was developed in-house.

 5. Does your organisation use any applications or software for Policy Management? If so, please state the product name(s) and version
numbers(s) (if known)
Yes – we use several Microsoft Office applications and our custom-built SalesForce system which was developed in-house.

 6. Does your organisation use any eLearning for Data Protection and Security Awareness? If so, please state the product name(s) and
version numbers(s) (if known)
Yes – we use Ideagen Workrite for e-learning, module called GDPR V.2.0 which covers Data Protection & Security Awareness and
Microsoft for Security Awareness.

 7. Has your organisation reviewed / explored the market regarding the provision of technology which supports the delivery of Information
Governance functions? If yes - please specify what actions have been taken? If no - does your organisation have any plans to review /
explore this market in the next 3 years?
No – we do not hold any information relating to plans to explore the market.

 8. Has your organisation allocated budget / financial resources regarding the commissioning / procurement of technology which supports
the delivery of Information Governance functions? If yes - please specify what actions have been taken? If no - does your
organisation have any plans to allocate budget / financial resources in the next 3 years?
No – we do not hold any information relating to plans to allocate budget.

 9. Has your organisation developed a business case (outline or otherwise) regarding the commissioning / procurement of technology which
supports the delivery of Information Governance functions? If yes - please specify what actions have been taken? If no - does your
organisation have any plans to develop a business case in the next 3 years?
No – we do not hold any information relating to procuring new technology for Information Governance functions.

10. Will there be any opportunities to engage with your organisation regarding the commissioning / procurement of technology which
supports the delivery of Information Governance function in the next three years?
No – we do not hold any information relating to procuring new technology for Information Governance functions.

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The contents of this request are subject to re-use under the terms of the [1]Open Government Licence unless otherwise specified.
Publications relying on this data must be attributed accordingly. Where released materials are subject to 3^rd party copyright or
intellectual property rights, rights to attribution and re-use remain vested in the holder.

Personal data disclosed in conjunction with an information access request is provided in compliance with the Council’s legal obligations.
This disclosure does not provide consent for direct marketing under the Privacy and Electronic Communications Regulations (PECR), and
should not be construed as such.

Should you require any further information, or if you are not satisfied with our response, please do not hesitate to contact me. You may
also request an internal review by writing to the following address: [2][email address]

Following this, if you are not satisfied with the internal review response you may apply to the [3]Information Commissioner for an
independent review at the following address: [4][email address]

Kind regards,

Information Governance
Folkestone & Hythe District Council

Civic Centre, Castle Hill Avenue,

Folkestone, Kent, CT20 2QY.
Email: [5][Folkestone & Hythe District Council request email]
Website: [6]Home | [7]FOI and Data | [8]Privacy
Follow us on [9]Twitter and [10]Facebook

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show quoted sections

Dear Austin Bradley,

Thank you for your request dated: 27/06/2023, subject: 00143879 FOI -
Software Used by Information Governance for Training & Requests.

Case reference number: 00143879.

Application number: Not applicable

Your case has now been closed or resolved.

Kind regards,

Folkestone & Hythe District Council

The contents and any attachments of this e-mail message are confidential
and intended only for the named addressees. If you have received it in
error, please advise the sender immediately by return email and then
delete it from your system. Any unauthorised distribution or copying of
this transmission, or misuse or wrongful disclosure of information
contained in it, is strictly prohibited. Folkestone & Hythe District
Council cannot accept liability for any statements made which are clearly
the sender's own and not expressly made on behalf of the council. All
email to and from the council may be monitored in accordance with the
council's policies. Folkestone & Hythe District Council is registered with
the ICO as a data controller. Our privacy notice at
[1]www.folkestone-hythe.gov.uk/privacy explains how we use and share
personal information and protect your privacy and rights

References

Visible links
1. file:///tmp/www.folkestone-hythe.gov.uk/privacy