Information Governance

M Russ made this Freedom of Information request to Taunton and Somerset NHS Foundation Trust

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Dear Taunton and Somerset NHS Foundation Trust,

To whom it may concern

I write under the terms of the Freedom of Information Act to request the following information.

Please provide details in response to the following queries.

1. Please provide your Subject Access Request Policy
2. Please provide your Acceptable Use Policy
3. Please provide your Data Protection Policy
4. Please provide your Bring Your Own Device Policy
5. Please provide your Information Governance Policy
6. Please provide your Information Governance Framework policy
7. Please provide your Freedom of Information statistics for years 2016, 2017 and 2018
8. Please provide your Training compliance reports for years 2016, 2017 and 2018
9. Please provide your staff structure for your Information Governance team to include Banding

I look forward to hearing from you as soon as possible within 20 days.

Kind regards

M Russ

FOI, Taunton and Somerset NHS Foundation Trust

This is an acknowledgement of your email.   

Thank you for your information request which we will consider under the
Freedom of Information Act 2000 and respond to you within the specified
timescales.

Taunton and Somerset NHS Foundation Trust

Musgrove Park

Taunton

TA1 5DA

 

telephone number: 01823 343692

email address:  [Taunton and Somerset NHS Foundation Trust request email]

 

 

This message contains confidential information and is intended only for
the individual named. If you are not the named addressee you should not
disseminate, distribute or copy this e-mail. Please notify the sender
immediately by e-mail if you have received this e-mail in error and delete
this e-mail from your system. If you are not the intended recipient you
are notified that disclosing, copying, distributing or taking any action
in reliance on the contents of this information is strictly prohibited.

FOI, Taunton and Somerset NHS Foundation Trust

6 Attachments

Dear Mr Russ

 

I am writing to confirm that the Taunton & Somerset NHS Foundation Trust
has now been able to consider the information requested and its disclosure
under the Freedom of Information Act 2000.

 

The information requested and its response is as follows:

 

1.Please provide your Subject Access Request Policy

2.Please provide your Acceptable Use Policy

3.Please provide your Data Protection Policy

4.Please provide your Bring Your Own Device Policy

5.Please provide your Information Governance Policy

6.Please provide your Information Governance Framework policy

 

Please see attached for the above Policies

 

7.Please provide your Freedom of Information statistics for years 2016,
2017 and 2018

 

Requests received:

  2016 Responded within 2017 Responded within 2018 Responded
20 days 20 days within 20 days
January 51 58.82% 54 75.93% 61 75.41%
February 46 58.70% 53 84.91% 53 90.57%
March 47 40.43% 49 75.00% 53 81.13%
April 63 31.75% 55 89.09% 65 70.77%
May 47 78.72% 48 89.58% 65 64.06%
June 59 89.83% 42 88.10% 62 96.77%
July 53 88.68% 52 96.15% 78 85.90%
August 56 85.71% 76 84.21% 65 76.92%
September 46 86.96% 35 74.29% 50 84.31%
October 53 86.79% 45 88.89% 66 84.85%
November 50 84.00% 56 87.50% 53 79.25%
December 33 75.76% 40 87.50% 37 94.59%

 

 

8.Please provide your Training compliance reports for years 2016, 2017 and
2018

 

Due to a change in our training/reporting system, we only have assured
compliance figures for July 2018 onwards.

 

+------------------------------------------------------------------------+
|July |Aug |Sept |Oct |Nov |Dec |Jan |Feb |Mar |April |
|-------+-------+-------+------+------+------+-----+-----+-------+-------|
|46%  |52%  |61% |65% |68% |71% |76% |79% |85.6% |89% |
| | | | | | | | | | |
| |  |  |  |  |  |  |  |  |  |
+------------------------------------------------------------------------+

 

9.Please provide your staff structure for your Information Governance team
to include Banding

 

Head of Information Governance and DPO – band 8b

Deputy IG Managers – band 6

RA Manager/IG Officer – band 4

Asset/Dataflows Administrator – band 3
                                           (0.8 WTE)

Data Access and Disclosure Supervisor (inc FOI)  – band 4

Data Access and Disclosure administrators – band 3                       
(3 WTE)         

Medical Records Supervisor – band 4

Medical Records Clerks – band
2                                                      (12.6 WTE)

 

The information supplied to you continues to be protected by the
Copyright, Designs and Patents Act 1988.  You are free to use it for your
own purposes, including any non-commercial research you are doing and for
the purposes of news reporting.  Any other reuse, for example commercial
publication, would require the permission of the copyright holder. Most
documents supplied by the Taunton & Somerset NHS Foundation Trust will be
Crown Copyright.  You can find details on the arrangements for re-using
Crown Copyright on HMSOnline at:

 

[1]http://www.hmso.gov.uk/copyright/licence...

 

Information you receive which is not subject to Crown Copyright continues
to be protected by the copyright of the person, or organisation, from
which the information originated.  You must ensure that you gain their
permission before reproducing any third party (non Crown Copyright)
information.

 

If you have any queries about the information provided, please contact the
Freedom of Information Officer on [2][Taunton and Somerset NHS Foundation Trust request email] or at the above
address in the first instance.  Please remember to quote the reference
number above in all your communications.

 

If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review.  Internal review requests should be
submitted within two months of the date of receipt of the response to your
original letter and should be addressed using the letterhead postal
address or email [3][Taunton and Somerset NHS Foundation Trust request email].

 

If you are not content with the outcome of your complaint, you may apply
directly to the Information Commissioner for a decision.  Generally, the
ICO cannot make a decision unless you have exhausted the complaints
procedure provided by the organisation concerned.  The Information
Commissioner can be contacted at: The Information Commissioner’s Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

 

Yours sincerely

 

 

 

 

Louise Coppin

 

 

 

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