Information gathered and stored by RFID tags at West Cheshire College

Pippa King made this Freedom of Information request to West Cheshire College

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear West Cheshire College,

Under the Freedom of Information Act please could you supply the following information within 20 working days.

1) Please advise if the real time location data from the RFID chips can be stored and can be re-viewed.

2) If students/staff real time location data is stored please advise how long it is stored for.

3) Are the RFID tags able to be turned off? If so please advise by whom.

4) Are the RFID tags considered active?

5) Data Protection Public Register entry Z7156962 for West Cheshire College http://www.ico.gov.uk/esdwebpages/DoSear....

There is no entry made that mentions the real time location system (RTLS), to check building use or registration, that West Cheshire College has with regard to the monitoring of RFID tagged students/staff. As of 6th January 2013 none of the words ‘real’ ‘time’ ‘location’ ‘rfid’ ‘chip’ ‘tag’ ‘radio’ ‘frequency’ appear on the entry and the only use on the word ‘monitoring’ is mentioned under CCTV use.

Please consider this a complaint about West Cheshire College’s Data Protection Register entry and advise why this data collection is not listed on the college’s entry. If the RFID RTLS is entered please advise where the entry is.

6) Please advise how many CCTV cameras are located at West Cheshire College, by campus.

If you need further clarification, please contact me by email. My preferred format to receive the information is electronically, butI can accept hard copies.

Some parts of this request may be easier to answer than others, and in such case please could you release available data as soon as possible rather than delay the entire request.

If the costs of processing this request exceed the limit in the Act, please advise on what information you are able to supply within the cost limit.

Yours faithfully,

Pippa King

Arrowsmith, Ann-Marie, West Cheshire College

Dear Ms King

We acknowledge receipt of your requests for information under the Freedom of Information act sent on the 3rd January 2013 and 6th January 2013.

In line with our procedures we will respond to your request within 20 working days.

In regards to your email of 6th January, point 5 states that you would like to consider this as a complaint about the College. Therefore could I please request that you forward me your personal contact details so this can be addressed directly with you.

Kind regards

Ann-Marie Arrowsmith
Section Leader, Quality
Tel: 01244 656449
Email: [email address]

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Pippa King left an annotation ()

My personal email was sent to West Cheshire College on Wednesday 9th January for them to reply to my complaint about their Data Protection Register entry. I will give them 20 working days to reply, by Thursday 7th February 2013.

Arrowsmith, Ann-Marie, West Cheshire College

Dear Ms King,
FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST – Dated 6th January 2013.
Thank you for your Freedom of Information Act (2000) request dated 6th January 2013 (detailed below) to West Cheshire College. We have considered the content of your request and have provided a response to your questions as below.

If you are dissatisfied with this response and wish to appeal, please write to:

Ann-Marie Arrowsmith, Freedom of information Internal Reviews, West Cheshire College, Off Sutton Way, Ellesmere Port CH65 7BF and your complaint will be dealt with.

If you are still not satisfied following the Internal Review, you have a right to appeal to the Information Commissioner’s Office.

They can be contacted at:
Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
Telephone: 01625 545 700

Yours Sincerely
Dr. Ruth Jones
Quality Manager

1) Please advise if the real time location data from the RFID chips can be stored and can be re-viewed.

The data presented to the test environment, is collected by a hub within the College’s secure network. No data is stored on the RFID equipment apart from a unique code identifying itself. Whilst the software application is still under development and testing phase, no further details are available.

2) If students/staff real time location data is stored please advise how long it is stored for.

Whilst the software application is still under development and testing phase, no further details are published and available.

3) Are the RFID tags able to be turned off? If so please advise by whom.

Yes. In the test environment, systems managers are able to activate and disable the technology for test and evaluation purposes.

4) Are the RFID tags considered active?

Some RFID tags are active, some are passive.

5) Data Protection Public Register entry Z7156962 for West Cheshire College http://www.ico.gov.uk/esdwebpages/DoSear....

There is no entry made that mentions the real time location system (RTLS), to check building use or registration, that West Cheshire College has with regard to the monitoring of RFID tagged students/staff. As of 6th January 2013 none of the words ‘real’ ‘time’ ‘location’ ‘rfid’ ‘chip’ ‘tag’ ‘radio’ ‘frequency’ appear on the entry and the only use on the word ‘monitoring’ is mentioned under CCTV use.

Please consider this a complaint about West Cheshire College’s Data Protection Register entry and advise why this data collection is not listed on the college’s entry. If the RFID RTLS is entered please advise where the entry is.

This response has been dealt with separately under the complaints process to the College.

6) Please advise how many CCTV cameras are located at West Cheshire
College, by campus.

55 at Chester Campus and 84 at Ellesmere Port Campus

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