Information Asset Registers - Land Registry

Jenna Corderoy made this Freedom of Information request to Land Registry

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Land Registry,

This is a request for information under the Freedom of Information Act.

The request:

I would like to request copies of information asset registers (IARs), or equivalent files, held by your organisation.

Information Assets and Information Asset Registers:

According to the National Archives, an “information asset” is “a body of information, defined and managed as a single unit so it can be understood, shared, protected and exploited effectively.” (http://www.nationalarchives.gov.uk/docum...)

As once defined by the Department of Trade and Industry, “information asset registers” are registers of “unpublished information holdings i.e. information or collections of information, held electronically or in hard copy, which have (usually) not been published or made publicly available. The IAR does not provide direct access to the information holdings themselves. It is a means of alerting the public to the existence of the unpublished information and whom to contact.” (http://webarchive.nationalarchives.gov.u...)

The Office of Public Sector Information (OPSI) defined an IAR as listing “information resources held by the UK Government, concentrating on unpublished resources. In doing so it enables users to identify, from one single source, the information held in a wide variety of government departments, agencies and other organisations.” (http://tna.europarchive.org/201004021343...) The OPSI provided a template of an IAR with the following characteristics:

TITLE: Title of resource, with additional or alternative titles if they exist.

IARN: The IAR Number; a unique number identifying each record. The first part of the number indicates which organisation created the record.

IDENTIFIER: Identifier or acronym by which the resource may be commonly known, or file name with full path.

DESCRIPTION: A description of the information contained the resource. An abstract if the resource is document-like. A content description of visual or other resources.

SUBJECT: Keywords and phrases indicating the subject matter of the resource.

COVERAGE: Geographic area covered by the information in the resource.

DATE: The date on which the resource was created or published.

UPDATING FREQUENCY: For databases etc, to indicate currency.

DATE MODIFIED: The date on which a database or other resource was last updated.

SOURCE: The source(s) of the information found in the resource.

FORMAT: Physical formats of resource. Examples: Book, CD-ROM, Database (Access 97;); Collection of documents (Word 6, 17 files)

LANGUAGE: The language(s) of the resource content.

AUTHOR: Person, group or organisation responsible for the intellectual content of the resource.

PUBLISHER: The office or organisation to be contacted for further information about, or access to, the resource.

RIGHTS: Basic indication of the user’s rights to view, copy, redistribute or republish all or part of the information held in the database.

CATEGORY: A term/terms from the Government Category List (GCL). Users can search for all the records covered by each term from the GCL.

Responding to the request:

If you do not hold IARs, please provide other indexes or registers of information, which fulfil a function similar to that of an information asset register, such as an index, contents page or summary file for a large database, or a list of computer folders.

I also point to the Code of Practice on the management of records issued under section 46 of the FOI Act, which advocates the need for good records and information management as access rights are “of limited value if information cannot be found when requested”.

I would like to receive this information in an electronic format. If you feel that a substantive response to this request is not possible within a reasonable time frame I would be grateful if you could contact me and provide assistance as to how I can refine the request. I look forward to receiving a response in 20 working days.

Many thanks,

Yours faithfully,

Jenna Corderoy

Petty, Roger, Land Registry

Dear Jenna Corderoy

 

Thank you for your email of 8 April 2017 requesting copies of
information asset registers.

 

Your request is being dealt with under the terms of the Freedom of
Information Act 2000 and will be answered within twenty working days.

 

In some circumstances a fee may be payable and if that is the case, I will
let you know. A fees notice will be issued to you, and you will be
required to pay before we will proceed to deal with your request.

If you have any queries about this letter, please do not hesitate to
contact me. Please remember to quote the reference number in any future
communications.

Yours sincerely

 

 

Roger Petty
Departmental Records Officer

Corporate Legal and Assurance Services

Head Office, 1 Bedford Park, Croydon CR0 2AQ
DD: 0300 006 7054 | GTN: 67054
Email [1][email address]

[2]GOV.UK | [3]@LandRegGov | [4]LinkedIn | [5]Facebook

 

 

Your land and property rights: guaranteed and protected. HM Land Registry has given assurance and confidence to the property market in England and Wales since 1862. Find out more at www.gov.uk/land-registry

If you have received this email and it was not intended for you, please let us know, and then delete it. Please treat our communications in confidence, as you would expect us to treat yours. Land Registry checks all mail and attachments for known viruses, however, you are advised that you open any attachments at your own risk.

References

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2. https://www.gov.uk/government/organisati...
3. https://twitter.com/LandRegGov
4. http://www.linkedin.com/company/land-reg...
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Petty, Roger, Land Registry

1 Attachment

Dear Ms Corderoy

Thank you for your email of 8 April 2017 where you requested information
about copies of HM Land Registry’s information asset registers.

A copy of the information is enclosed in the format you requested.

 

The data provided has been collected from a variety of sources as part of
the land registration process. Whilst we make every effort to ensure that
the data we provide is as accurate as possible we cannot guarantee it is
fit for your intended purpose or use.

 

It is also subject to Crown copyright and there may be other important
publication restrictions, such as those concerning data protection. This
means that if you intend to publish or quote from the data supplied, you
must let us know in advance of publication.

 

The information supplied to you continues to be protected by the
Copyright, Designs and Patents Act 1988. You are free to use it for your
own purposes, including any noncommercial research you are doing and for
the purposes of news reporting. Any other reuse, for example commercial
publication, would require the permission of the copyright holder. Most
documents supplied by Land Registry will have been produced by government
officials and will be Crown Copyright. You can find details on the
arrangements for re-using Crown Copyright see the National Archives
website at
[1]http://www.nationalarchives.gov.uk/infor...

The copyright in some documents may rest with a third party. For
information about obtaining permission from a third party see the
Intellectual Property Office’s website at [2]www.ipo.gov.uk.

 

If you have any queries about this letter, please contact me.

If you are dissatisfied with this response to your request, you may seek
an internal review within two months of the date of our reply. Internal
reviews will be dealt within 20 working days. If at the end of this time
we are unable to respond, we will write to you explaining the reasons and
giving you a new date. If you seek an internal review please write to:

Louise Booth

Head of Corporate Legal Services (Core Services)

Head office

Trafalgar House

1 Bedford Park

Croydon

CR0 2AQ

Email: [3][email address]

 

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner (ICO) within
three months of the reply for a decision. Generally, the ICO cannot make a
decision unless you have exhausted the complaints procedure provided by
Land Registry. The Information Commissioner can be contacted at: The
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF.

 

Yours sincerely

 

Roger Petty
Departmental Records Officer

Corporate Legal and Assurance Services

Head Office, 1 Bedford Park, Croydon CR0 2AQ
DD: 0300 006 7054 | GTN: 67054
Email [4][email address]

[5]GOV.UK | [6]@LandRegGov | [7]LinkedIn | [8]Facebook

 

 

Your land and property rights: guaranteed and protected. HM Land Registry has given assurance and confidence to the property market in England and Wales since 1862. Find out more at www.gov.uk/land-registry

If you have received this email and it was not intended for you, please let us know, and then delete it. Please treat our communications in confidence, as you would expect us to treat yours. HM Land Registry checks all mail and attachments for known viruses, however, you are advised that you open any attachments at your own risk.

References

Visible links
1. http://www.nationalarchives.gov.uk/infor...
2. http://www.ipo.gov.uk/
3. mailto:[email address]
4. mailto:[email address]
5. https://www.gov.uk/government/organisati...
6. https://twitter.com/LandRegGov
7. http://www.linkedin.com/company/land-reg...
8. http://www.facebook.com/pages/Land-Regis...