Information and documents relating to staff wellbeing in higher education

Vida Douglas made this Freedom of Information request to University of Nottingham

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear University of Nottingham,

I am writing to request information under the Freedom of Information Act 2000. I would be interested in any information held by your organisation regarding my request on staff wellbeing in Higher Education (HE).

I would like to request the following information, covering the last 12 months:

1. The job title of the senior manager with lead responsibility for staff wellbeing in the University.
2. The number of mental health specialist staff available within the university to support staff wellbeing.
3. A copy of the University’s Policy (procedures)/other relevant document(s) to support the wellbeing of staff.
4. The type of services offered to support staff wellbeing in the University
5. The number of referrals to services offered where staff wellbeing was a primary reason for the referral
6. Staff take up (number) by each service offered to support staff wellbeing.

Please provide the above information in the form of electronic files.

If it is not possible to provide the information required due to the information exceeding the cost of compliance limits identified in section 12, please provide assistance under section 16, obligation of the Act, as to how I can refine my request.

Thank you for your time and I look forward to receiving the above information.

Yours faithfully,

Vida Douglas

Br-Freedom-Of-Information, University of Nottingham

Dear Vida,

Thank you for your request for information regarding Staff Wellbeing. Your request was received on Monday 26th November 2018 and is being dealt with under the terms of the Freedom of Information Act 2000.

We will respond to your request within twenty working days. Please note this is calculated from the following working day from receipt of your request.

I hope that this is of help. Please do not hesitate to contact me if you have any enquiries regarding this email.

Kind Regards,

Nilasha Patel
Information Compliance Officer – Freedom of Information
Registrar’s Department

Web: www.nottingham.ac.uk/freedom-of-informat...
Email: [University of Nottingham request email]

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Br-Freedom-Of-Information, University of Nottingham

2 Attachments

Dear Vida

I am writing further to your request for information regarding staff wellbeing. A search of our electronic and paper records has been completed and I can confirm that the information requested is held by the University.

In answer to your request:

I would like to request the following information, covering the last 12 months:

1. The job title of the senior manager with lead responsibility for staff wellbeing in the University.

Director of Human Resources

2. The number of mental health specialist staff available within the university to support staff wellbeing.

We consider that our Counselling Service has 'specialist' staff to support staff wellbeing. Information in relation to our Counselling Service is exempt under section 21(1) of the Freedom of Information Act because annual reports are published on our website: https://www.nottingham.ac.uk/counselling...

It is unclear what you mean by ‘specialist’ staff. The information in relation to our Counselling Service refers to the number of staff who undertake a role which is dedicated to mental health; however, some staff do not have mental health as part of their substantive role but may have been trained and are acting as a Mental Health First Aider. Please confirm if you require further information.

2. A copy of the University’s Policy (procedures)/other relevant document(s) to support the wellbeing of staff.

We consider this information is exempt under section 21(1) of the Freedom of Information Act because it is published on our website:

https://www.nottingham.ac.uk/hr/guidesan...
https://www.nottingham.ac.uk/hr/your-ben...
https://www.nottingham.ac.uk/hr/guidesan...
https://www.nottingham.ac.uk/counselling...
https://www.nottingham.ac.uk/HR/Current-...

4. The type of services offered to support staff wellbeing in the University

- Our Counselling Service offers professional support to both students and staff for any personal, emotional or mental health problems:
https://www.nottingham.ac.uk/counselling...

- Training programmes offered to staff (November 2017-November 2018) which focussed on well-being choices and behavioural change – see response to section 6 for details.

- An Employee Assistance Programme was launched for all staff in November 2018.

- The University ran a Week of Wellbeing for Staff during November 2018.

- The University have introduced a Mental Health First Aider programme during the last 12 months, have an existing Dignity Advisor network and a number of staff networks focusing on support for staff with protected characteristics.

- Descriptions of wider services can be found via the webpages at the above links.

5. The number of referrals to services offered where staff wellbeing was a primary reason for the referral

We consider information in relation to our Counselling Service is exempt under section 21(1) of the Freedom of Information Act because annual reports are published on our website: https://www.nottingham.ac.uk/counselling...

6. Staff take up (number) by each service offered to support staff wellbeing.

We consider information in relation to our Counselling Service is exempt under section 21(1) of the Freedom of Information Act because annual reports are published on our website: https://www.nottingham.ac.uk/counselling...

The attached Professional Development courses took place during the last 12 months. This table shows the name of course and the number of staff who took up the training/support provision.

Where figures are less than 10 we have not specified the exact number as to do so would greatly increase the likelihood of individuals being identified, which would breach of data protection regulations as these individuals have a reasonable expectation that their personal data will not be released.

We recognise that from the information provided here alone, it would be difficult to identify the individuals concerned. Nevertheless, under the remits of data protection regulations, we note that personal data constitutes that from which the Data Controller can identify an individual. Therefore there may be other information which you could obtain from the University, either through further Freedom of Information requests or other means, that could be used to identify the individuals here. The risk of this is greatly increased where numbers are less than 10 and it is for this reason that we do not specify such small numbers of individuals. Should an individual be identified then the University would be in breach of data protection regulations.

In addition to the attached training courses, we also organised an annual ‘Working Well in Higher Education’ conference with the University of Birmingham.

Numbers for the Week of Wellbeing are not currently available - as the week only recently took place, collation of final attendance numbers is still underway. An overview of the Week of Wellbeing can be accessed here: https://exchange.nottingham.ac.uk/blog/p...

If you are unhappy with the way in which your request has been handled and wish to request a review of our response or to make a complaint, please see the attached information sheet and form.

Please do not hesitate to contact me if you have any enquiries regarding this email.

Yours sincerely,
Karen Page

Information Compliance Officer – Freedom of Information Registrar’s Department

Web: www.nottingham.ac.uk/freedom-of-informat...
Email: [University of Nottingham request email]

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