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Information about trans staff in universities

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Dear University of Southampton,

1. How many members of staff were employed at your institution (as of 1st November 2018)?

2. During your recruitment process, how do you ask candidates about their title? Does your online application system have default title choices, e.g Mr/Mrs/Ms? If yes, what is the list available? Do you offer a free-form box to enter title? Is title a required field on your online application form?

3.1. During your recruitment process, how do you ask candidates about their gender identity outside of your Equal Opportunity Monitoring form? If so, does your online application system have default gender options, e.g Female/Male? If yes, what is the list available? Do you offer a free form box to enter gender? Is gender a required field on your online application form?

3.2 On your equal opportunities monitoring form for recruitment do you ask for candidates to state their gender? If yes, what questions are asked and what options are provided? Are candidates able to select an option which is not provided?

3.3 Do you ask candidates about the sex/gender they were assigned at birth? Do you ask if candidates if they are transgender? If so, what are the questions you ask and what are the options provided?

3.4 Do you ask candidates any other questions about their gender identity? If yes, what are they and what options do you provide?

4. If such information is available, what is the breakdown (in percentages) of sex or gender/gender identity of employed staff at your institution? What is the percentage of employed staff at your institution who do not identify as the sex assigned at birth? Please provide this information as 1st November 2018

5. Do you have a transgender equality policy? If so, please attach and return with your response. If not – is there a transgender section in your wider equality policy? If yes, please attach and return with your response.

6. What is the procedure to support staff who transition whilst in role at the university?
- How would they change their name, title and gender marker?
- What would you do if a member of staff at the university wanted to use a gender that was not currently listed on your system?
- Do you have a central point of contact for administering changes across all IT systems?
- How is the policy made available to managers and staff? Do you provide specific training?

7. Do any of your policies and procedures specifically include non-binary people (those who do not identify as male or as female), and if so, in what ways? Please attach any policies that specifically mention non-binary people.

8. Across university systems (such as HR, name badges, IT accounts etc) what title choices are available for members of staff at your institution? (e.g Ms, Mrs, Mr etc). Are titles compulsory for people to state?

9. What provisions have you put in place for transgender (including non-binary) members of staff at your institution to ensure that these staff members feel comfortable and included at your organisation?

Yours faithfully,

Jens and LJ

Support, University of Southampton

2 Attachments

Dear Jens LJ Research,

Freedom of Information Act 2000

Date of request: 29-11-2018 14:29:01 GMT
Due date: 28-12-2018 14:29:01 GMT
Ref: RITM0153481

Acknowledgement of request for information

Thank you for your request for information dated 29-11-2018 14:29:01 GMT,
a copy of which is appended hereto for your ease of reference.

The University will endeavour to respond as soon as practicable and in any
event by 28-12-2018 14:29:01 GMT. The reference for your request is
RITM0153481: please quote this reference in any future correspondence
regarding this request.

Requested information:

Dear University of Southampton, 1. How many members of staff were employed
at your institution (as of 1st November 2018)? 2. During your recruitment
process, how do you ask candidates about their title? Does your online
application system have default title choices, e.g Mr/Mrs/Ms? If yes, what
is the list available? Do you offer a free-form box to enter title? Is
title a required field on your online application form? 3.1. During your
recruitment process, how do you ask candidates about their gender identity
outside of your Equal Opportunity Monitoring form? If so, does your online
application system have default gender options, e.g Female/Male? If yes,
what is the list available? Do you offer a free form box to enter gender?
Is gender a required field on your online application form? 3.2 On your
equal opportunities monitoring form for recruitment do you ask for
candidates to state their gender? If yes, what questions are asked and
what options are provided? Are candidates able to select an option which
is not provided? 3.3 Do you ask candidates about the sex/gender they were
assigned at birth? Do you ask if candidates if they are transgender? If
so, what are the questions you ask and what are the options provided? 3.4
Do you ask candidates any other questions about their gender identity? If
yes, what are they and what options do you provide? 4. If such information
is available, what is the breakdown (in percentages) of sex or
gender/gender identity of employed staff at your institution? What is the
percentage of employed staff at your institution who do not identify as
the sex assigned at birth? Please provide this information as 1st November
2018 5. Do you have a transgender equality policy? If so, please attach
and return with your response. If not – is there a transgender section in
your wider equality policy? If yes, please attach and return with your
response. 6. What is the procedure to support staff who transition whilst
in role at the university? - How would they change their name, title and
gender marker? - What would you do if a member of staff at the university
wanted to use a gender that was not currently listed on your system? - Do
you have a central point of contact for administering changes across all
IT systems? - How is the policy made available to managers and staff? Do
you provide specific training? 7. Do any of your policies and procedures
specifically include non-binary people (those who do not identify as male
or as female), and if so, in what ways? Please attach any policies that
specifically mention non-binary people. 8. Across university systems (such
as HR, name badges, IT accounts etc) what title choices are available for
members of staff at your institution? (e.g Ms, Mrs, Mr etc). Are titles
compulsory for people to state? 9. What provisions have you put in place
for transgender (including non-binary) members of staff at your
institution to ensure that these staff members feel comfortable and
included at your organisation? Yours faithfully, Jens and LJ

Yours sincerely,

Freedom of Information Office

email: [University of Southampton request email]

 
Ref:MSG7017694

Support, University of Southampton

Dear Jens and LJ,
 

Thank you for your request for information. In order for us to process
your request, please provide us with your full name, as per Section
8(1)(b) of the Freedom of Information Act 2000.

Under Section 8(1)(b), a request must include the name of the requester.
Any variation of the requester’s title or first name combined with their
surname (e.g. Mr Smith or John Smith) will be sufficient to meet this
requirement. However, a first name or surname provided in isolation, or a
set of initials, will not.  

Kind regards,
Keagan Smith
 
Ref:MSG7051560

Dear University of Southampton,

We are Jens Bakewell and LJ Potter

Yours faithfully,

Jens and LJ

Support, University of Southampton

Dear Jens and LJ, 
 
Thank you for getting back to us.
 
The University has reviewed your FOI request and would like some
clarification with regards to question 1.
 
Thank you for your assistance.
 
Kind regards,
FOI Team
University of Southampton 
 
Ref:MSG7067362

Dear University of Southampton,

What clarification are you looking for?

Yours faithfully,

Jens

UoS SafeSend, University of Southampton

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