Information about trans staff in universities

Jens LJ Research made this Freedom of Information request to University of Aberdeen

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Response to this request is long overdue. By law, under all circumstances, University of Aberdeen should have responded by now (details). You can complain by requesting an internal review.

Dear University of Aberdeen,

1. How many members of staff were employed at your institution (as of 1st November 2018)?

2. During your recruitment process, how do you ask candidates about their title? Does your online application system have default title choices, e.g Mr/Mrs/Ms? If yes, what is the list available? Do you offer a free-form box to enter title? Is title a required field on your online application form?

3.1. During your recruitment process, how do you ask candidates about their gender identity outside of your Equal Opportunity Monitoring form? If so, does your online application system have default gender options, e.g Female/Male? If yes, what is the list available? Do you offer a free form box to enter gender? Is gender a required field on your online application form?

3.2 On your equal opportunities monitoring form for recruitment do you ask for candidates to state their gender? If yes, what questions are asked and what options are provided? Are candidates able to select an option which is not provided?

3.3 Do you ask candidates about the sex/gender they were assigned at birth? Do you ask if candidates if they are transgender? If so, what are the questions you ask and what are the options provided?

3.4 Do you ask candidates any other questions about their gender identity? If yes, what are they and what options do you provide?

4. If such information is available, what is the breakdown (in percentages) of sex or gender/gender identity of employed staff at your institution? What is the percentage of employed staff at your institution who do not identify as the sex assigned at birth? Please provide this information as 1st November 2018

5. Do you have a transgender equality policy? If so, please attach and return with your response. If not – is there a transgender section in your wider equality policy? If yes, please attach and return with your response.

6. What is the procedure to support staff who transition whilst in role at the university?
- How would they change their name, title and gender marker?
- What would you do if a member of staff at the university wanted to use a gender that was not currently listed on your system?
- Do you have a central point of contact for administering changes across all IT systems?
- How is the policy made available to managers and staff? Do you provide specific training?

7. Do any of your policies and procedures specifically include non-binary people (those who do not identify as male or as female), and if so, in what ways? Please attach any policies that specifically mention non-binary people.

8. Across university systems (such as HR, name badges, IT accounts etc) what title choices are available for members of staff at your institution? (e.g Ms, Mrs, Mr etc). Are titles compulsory for people to state?

9. What provisions have you put in place for transgender (including non-binary) members of staff at your institution to ensure that these staff members feel comfortable and included at your organisation?

Yours faithfully,

Jens and LJ

Foi, University of Aberdeen

Dear Jens and LJ,

Thank you for your email of 3 December 2018.

In order for your request to be deemed valid, please would you confirm your full name. This is a requirement of freedom of information legislation. Further information is available on the Scottish information Commissioner’s website at: http://www.itspublicknowledge.info/Law/F....

Yours sincerely,
Mary Sabiston
Information Compliance Officer

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Dear Foi,

We are Jens Bakewell and LJ Potter

Yours faithfully,

Jens and LJ

Foi, University of Aberdeen

Dear Jens Bakewell and LJ Potter,

I refer to your email of 8 December and, on behalf of the University, I acknowledge receipt and confirm that your request is being dealt with in terms of the Freedom of Information (Scotland) Act 2002. In terms of the Act, a reply will be sent to you within 20 working days.

Yours sincerely,
Mary Sabiston
Information Compliance Officer

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Foi, University of Aberdeen

1 Attachment

Dear Jens and LJ,

Thank you for your information request. Please find attached our response to your request.

Yours Sincerely,

Mary Sabiston

Information Compliance Officer
University of Aberdeen

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