Information about Great Yarmouth Charter Academy

The request was partially successful.

Dear Norfolk County Council,

I would like to make an official Freedom of Information Request about the following data:

1. Great Yarmouth Charter Academy:
From the start of the Autumn Term 2017 (6 September 2017) to the start of the Autumn half term holiday 2017 (20 October 2017):
how many children that attended Great Yarmouth Charter Academy were
a) deregistered
b) transferred to another school
c) reported missing education
d) permanently excluded

2. I would also like the same data for -the then called- Great Yarmouth High School the previous year 2016:
From the start of the Autumn Term at the beginning of September 2016 to the start of the Autumn half term holiday 2016 (21 October 2016):
how many children that attended the school -then known as- Great Yarmouth High School were:
a) deregistered
b) transferred to another school
c) reported missing education
d) permanently excluded

Yours faithfully,

Karin Siemund

Information Management, Norfolk County Council

Good Afternoon,

Freedom of Information Act 2000 – Information Request ENQ-115205-N3F7Q1

Thank you for your request for information under the Freedom of Information Act 2000 received on 10 November 2017.

Lewis Freeman will be dealing with your request.
 
We have up to 20 days in which to deal with your request. If we require clarification regarding your request, we will contact you to explain this. The 20 working day period will then start from the day that we receive your clarification.
 
You will also be informed in advance if there is a charge for supplying copies of the information.

Please also be aware that, if the requested information contains references to any third parties, we may need to consult these individuals about the release of their personal data before making a decision whether or not to release the information to you.

We will also provide an explanation if any information is not released to you.

Should you have any queries regarding your request, please contact the team by email [email address] or by telephone 01603 222661.

Yours sincerely,

Sarah Cooper
Business Support Assistant (Compliance Team)
Information Management and Technology
County Hall
Martineau Lane
Norwich
NR1 2DH

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Information Management, Norfolk County Council

Dear Karin

Freedom of Information Act 2000 – Clarification Required ENQ-115205-N3F7Q1

I refer to your request for information dated 10 November 2017.

I have looked carefully at your request and I am afraid that I am unable to identify and locate the information requested without further detail from you. I would therefore be grateful if you could clarify your request. In particular, please could you confirm what “deregistered” means for the purpose of your request? Does this refer to pupils removed from roll?

I would be happy to discuss your request with you if you think that this would help.

Once you have clarified your request, we will be able to process your request. If clarification is not received by 08 December 2017 I will assume that you do not wish to continue with your request and will close my file.

Yours sincerely,

Lewis Freeman
Information Compliance Officer

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Dear Lewis,
thank you for getting back to me and asking me to clarify terminology used in my original FOI request. As you know, all schools (including academies and independent schools) must notify their local authority when they are about to remove a pupil's name from the school admission register under any of the fifteen grounds listed in The Education (Pupil Registration) (England) Regulations 2006 (see: http://www.legislation.gov.uk/uksi/2006/...). It is some of that information that I seek and I hope the following explanation will explain the terminology sufficiently:

a) deregistered: the number of children reported to the council as having been de-registered (removed from school roll) to home educate
b) transferred to another school: the number of children reported to the council as having been moved AWAY from the school to be enrolled in another (in year transfer between schools)
c) reported missing education: CME. Children reported to the council as a possible missing child (see: http://www.schools.norfolk.gov.uk/view/N...), ie not receiving a suitable education.
d) permanently excluded: Children reported to the council as permanently excluded from the school, meaning that the child is no longer allowed to attend the school and their name is removed from the school roll.

To my knowledge the information above is being provided to you by the school, when they fill out your CME 1 form ''Notification of Removal of a Child's Name from a School Roll'' (see: http://www.schools.norfolk.gov.uk/Behavi...).

Yours sincerely,

Karin Siemund

Information Management, Norfolk County Council

Dear Karin,

Thank you for clarifying. We will continue with your request on this basis.

Regards,

Lewis Freeman
Information Compliance Officer

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Information Management, Norfolk County Council

Dear Karin

 

Freedom of Information Act 2000 –Information Request ENQ-115205-N3F7Q1

 

I refer to your request for information dated 10 November 2017 and
clarified on 29 November 2017.

 

The search for the information has been completed and I am pleased to
supply you with the following information:

 

You asked: 1. Great Yarmouth Charter Academy:

From the start of the Autumn Term 2017 (6 September 2017) to the start of
the Autumn half term holiday 2017 (20 October 2017):

how many children that attended Great Yarmouth Charter Academy were

a) deregistered

b) transferred to another school

c) reported missing education

d) permanently excluded

 

2. I would also like the same data for -the then called- Great Yarmouth
High School the previous year 2016:

From the start of the Autumn Term at the beginning of  September 2016 to
the start of the Autumn half term holiday 2016 (21 October 2016):

how many children that attended the school -then known as- Great Yarmouth
High School were:

a) deregistered

b) transferred to another school

c) reported missing education

d) permanently excluded

 

On 20 November I asked you to clarify:  please could you confirm what
“deregistered” means for the purpose of your request? Does this refer to
pupils removed from roll?

 

On 29 November you clarified: thank you for getting back to me and asking
me to clarify terminology used in my original FOI request. As you know,
all schools (including academies and independent schools) must notify
their local authority when they are about to remove a pupil's name from
the school admission register under any of the fifteen grounds listed in
The Education (Pupil Registration) (England) Regulations 2006 (see:
[1]http://www.legislation.gov.uk/uksi/2006/...). It is
some of that information that I seek and I hope the following explanation
will explain the terminology sufficiently:

 

a) deregistered: the number of children reported to the council as having
been de-registered (removed from school roll) to home educate

b) transferred to another school: the number of children reported to the
council as having been moved AWAY from the school to be enrolled in
another (in year transfer between schools)

c) reported missing education: CME.  Children reported to the council as a
possible missing child (see:
[2]http://www.schools.norfolk.gov.uk/view/N...), ie not receiving a
suitable education.

d) permanently excluded: Children reported to the council as permanently
excluded from the school, meaning that the child is no longer allowed to
attend the school and their name is removed from the school roll.

 

To my knowledge the information above is being provided to you by the
school, when they fill out your CME 1 form ''Notification of Removal of a
Child's Name from a School Roll'' (see:
[3]http://www.schools.norfolk.gov.uk/Behavi...).

 

1.

 

a)    The number of children removed from Great Yarmouth Charter Academy
to be home educated between 06/09/17 and 20/10/17 was 15.

b)    From 06/09/17 to 20/10/17 we have offered school places to 21
applicants who were on roll at the Great Yarmouth Charter Academy. For
information, 13 transferred to Caister Academy, 6 to Cliff Park Ormiston
Academy and 2 to Lynn Grove.

c)    The Local Authority were notified of 3 children for whom the school
were not sure of their whereabouts. This ended in roll removal having been
confirmed by the Attendance Support and Enforcement Officer.

d)    From 06/09/17 to 20/10/17 there were no permanent exclusions.

 

2.

 

a)    The number removed to be home educated between 05/09/16 and 21/10/16
was 2.

b)    This part of your request has been considered and is refused under
Section 12 of the Act. In accordance with the Act, this letter acts as a
Refusal Notice.

 

This is because the cost of locating and retrieving the information
exceeds the "appropriate limit" of £450 as stated in the Freedom of
Information & Data Protection (Appropriate Limit & Fees) Regulations 2004.

 

Our admissions system does not enable us to access the “current” school
from 2016. This is a live system and whilst previous schools attended are
stored within each child’s record it is not readily accessible and cannot
be reported on without a manual review of each child’s records. To access
this information it would therefore be necessary to search c.2,000
individual records.  At an estimated 4 minutes per record this would take
c.133 hours of officer time.  At £25 per hour we estimate that it would
cost approximately c.£3,333 to comply with your request.

 

You may wish to refine and resubmit your request so that it reduces the
cost of locating and retrieving the information to within the "appropriate
limit".  Please contact me if you would like some advice on refining your
request. 

c)    From 05/09/16 to 21/10/16. According to the Census School return
last Autumn 11 children left the schools roll between the dates specified.
Please note this is only going on the data the school have supplied as
part of the census return. All 11 children were reported to CME.

d)    From 05/09/16 to 21/10/16 there was one permanent exclusion.

 

If you are dissatisfied with our handling of your request you have the
right of appeal through the Council’s internal review procedure by setting
out the grounds of your appeal in writing to:

 

[4][email address]

or Information Compliance Team

Room B18

County Hall

Martineau Lane

Norwich

NR1 2DH

 

An appeal should be submitted within 40 working days of the date of this
notice and should be identified as "FOI Appeal".

 

If you are dissatisfied after pursuing the complaints procedure, you may
apply to the Information Commissioner under Section 50 of the Act for a
decision whether your request for information has been dealt with in
accordance with the requirements of Part I of the Act.  Refer to the ICO
Website at: [5]https://ico.org.uk/concerns/ for advice on how to report a
concern.  Or you can write to them at:

 

First Contact Team

Information Commissioner's Office

Wycliffe House

Water Lane, Wilmslow

Cheshire

SK9 5AF

 

Yours sincerely

 

 

 

Lewis Freeman

Information Compliance Officer

Information Management Service

Norfolk County Council

County Hall

Martineau Lane

Norwich

NR1 2DH

 

 

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References

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1. http://www.legislation.gov.uk/uksi/2006/...
2. http://www.schools.norfolk.gov.uk/view/N...
3. http://www.schools.norfolk.gov.uk/Behavi...
4. mailto:[email address]
5. https://ico.org.uk/concerns/
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