Information about agile working at UCL

The request was successful.

Dear University College London,
For your IT transformation programme, please can you tell me:
1. What is the programme's governance structure?
2. How many individual projects are there in the programme, and what are they called?
3. Which standard enterprise-level programme framework you are using? (e.g. SAFe or DSDM).
4. How many of the individual projects are using
a) a Waterfall methodology
b) an Agile methodology
c) Another methodology (if so, what?)
5. Which, if any, project-level Agile methodologies are you using?(e.g. Scrum, eXtreme programming)
6. How many Agile Coaches do you currently employ, if any?
7. How many Enterprise Architects do you currently employ, if any?
8. How many Solution Architects do you currently employ, if any?
9. How many Product Owners do you currently employ, if any?
10. How many Business Analysts do you currently employ, if any?
11. How many Project Managers do you currently employ, if any?
12. How many Scrum Masters do you currently employ, if any?
13. How many staff are working on the transformation programme, and what proportion of them have received relevant training in:
a) the enterprise-level Agile methodology that UoL are using at programme level?
b) the project-level Agile methodology that they are using on their projects?

Yours faithfully,
A Jimini

Finance.FOI Requests, University College London

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Finance.FOI Requests, University College London

Dear A Jimini,

We are writing to provide you with an update in relation to your freedom of information request (023-140)

It is taking longer than usual to collate the information we need from across the relevant UCL departments.

Nonetheless, we are actively processing your request and will provide a response as soon as we can.

Kind regards,

Jen Cleaver
Paralegal (Secondee)
Data Protection Office
University College London

Wednesday is my non-working day.

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Finance.FOI Requests, University College London

Dear A Jimini,

We are currently still working on our response to your request for information however our response is taking longer than usual.

I would like to reassure you that your request is a priority for us and we will provide our response as soon as it is ready.

I apologise for the continued delay and any inconvenience caused.

Kind regards,

Mehwish Sultan
Senior Data Protection and Freedom of Information Adviser
Data Protection Office
Office of General Counsel
University College London

Telephone: +44 (0)203 108 7862 (internal extension: 57862)
Mobile: +44 (0)7525285822
E-mail: [email address]; Data Protection: [email address]; FOI: [UCL request email].

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If you have a general query relating to data protection at UCL, you may find the FAQs on the data protection website helpful.
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Finance.FOI Requests, University College London

Dear A Jimini,

 

Apologies for the delay in responding to your request for information.

 

We have completed the compilation of information in response to your
request.

 

We can confirm that we do hold information of the description specified in
your request and this information where it is held and is not exempt is
provided below.

 

Your request and our response

 

For your IT transformation programme, please can you tell me:

 

 1. What is the programme's governance structure?

 

All our IT “Change” work is governed through UCL’s Change and Digital
committee which oversees the work of 8 Change Portfolios. Each Portfolio
has a governance group drawn from the most relevant parts of UCL, e.g. the
Digital Infrastructure Portfolio’s governance group is drawn from the
Institution’s IT leadership team. Within each Portfolio are Platform or
Product teams where the work is prioritised and delivered.  Some of the
work is transformational, but a lot of it is delivering incremental new
features to existing platforms and/or products. There are about 40
platform/product teams.

 

2. How many individual projects are there in the programme, and what are
they called?

 

We break the work into Epics. We currently have about 50 Epics in
Implementation.

 

 3. Which standard enterprise-level programme framework you are using?
(e.g. SAFe or DSDM).

 

We are using the SAFe agile methodology.

 

4. How many of the individual projects are using

a) a Waterfall methodology

 

None currently, but we do maintain a waterfall methodology if the need
arises.

 

b) an Agile methodology

 

Approximately 40 Platform or Product Teams.

 

c) Another methodology (if so, what?)

 

Not applicable.

 

5. Which, if any, project-level Agile methodologies are you using?(e.g.
Scrum, eXtreme programming)

 

We have our own framework based on the SaFE methodology.

 

6. How many Agile Coaches do you currently employ, if any?

 

0.

 

7. How many Enterprise Architects do you currently employ, if any?

 

5 or fewer.

 

8. How many Solution Architects do you currently employ, if any?

 

6.

 

9. How many Product Owners do you currently employ, if any?

 

5 or fewer.

 

10. How many Business Analysts do you currently employ, if any?

 

19.

 

11. How many Project Managers do you currently employ, if any?

 

9.

 

12. How many Scrum Masters do you currently employ, if any?

 

0.

 

13. How many staff are working on the transformation programme, and what
proportion of them have received relevant training in:

 

200 approximately in IT Product & Portfolio Delivery.

 

 a. the enterprise-level Agile methodology that UoL are using at programme
level?

 

All people in ITPPD have received agile training appropriate to their
role.

 

 b. the project-level Agile methodology that they are using on their
projects?

 

As above.

 

As you can see, exact counts totalling five or fewer have been withheld
because these are personal data of third parties or, if linked with other
personal identifiers in the public domain, would be likely to become
personal data. This information has been withheld under section 40(2)
of the FOIA by virtue of s40 (3A)(a).

 

Section 40(2) of the FOIA allows a public authority to withhold
information under the FOIA where (i) the requested information is
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Although there are no identifiable details within the data being
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It is for these reasons that this information is exempt under section
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As the section 40(2) exemption is an absolute one, there is no need to
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Kind regards,

 

Mehwish Sultan

Senior Data Protection and Freedom of Information Adviser

Data Protection Office

Office of General Counsel

University College London

 

Telephone: +44 (0)203 108 7862 (internal extension: 57862)

Mobile: +44 (0)7525285822

E-mail: [4][email address]; Data Protection:
[5][email address]; FOI: [6][UCL request email].

 

Working hours: Please note that my working hours are Monday to Friday 8am
– 4pm.

If you have a general query relating to data protection at UCL, you may
find the [7]FAQs on the data protection website helpful.

Confidentiality and Legal Privilege: The contents of this email and its
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legally privileged. They are not to be disclosed, copied, forwarded, used
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