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Induction for new members

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Dear Barnet Borough Council,

Please to disclose electronic format of all induction material provided to new Councillors following the last election.

Yours faithfully,
Steve

Freedom of Information Act, Barnet Borough Council

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Chris Lloyd, Barnet Borough Council

 
Information request
Our reference: 4820028

--------------------------------------------------------------------------

Dear Mr Elibank
 
Freedom of Information Act 2000
Thank you for your request for information that was received on 12 October
2018 

  

We will deal with your request under the Freedom of Information Act 2000

 

Under the Act we must respond promptly and in any event within 20 working
days from the date we received your request.  We will respond to you by 9
November 2018

 

Please note the Act defines a limited set of exemptions from the right to
know.  If we decide not to release any information we shall explain why,
which exemption we are relying on and how you can appeal.

Please note: If you receive a request from us for clarification of your
request please respond to it by the date given.  We will not be able to
process your request if you do not provide the clarification asked for.

 

Yours sincerely
 
 
Chris Lloyd
Information Management Officer
Commissioning Group
London Borough of Barnet, North London Business Park, Oakleigh Road South,
London N11 1NP
Barnet Online: [1]www.barnet.gov.uk
All our [2]Information Management Policies  are on the internet. 
 

References

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1. http://www.barnet.gov.uk/
2. https://www.barnet.gov.uk/citizen-home/c...

Chris Lloyd, Barnet Borough Council

1 Attachment

 
Information request
Our reference: 4820028

--------------------------------------------------------------------------

Dear Mr Elibank
 
Thank you for your request for information received on 12 October 2018.
 
Please find attached our response to your request.

If you reply to this email please do not amend the subject line or your
email will not go into the case and there will be a delay in it being
received by us.

 
Yours sincerely
 
 
Chris Lloyd
Information Management Officer
Commissioning Group
London Borough of Barnet, North London Business Park, Oakleigh Road South,
London N11 1NP
Barnet Online: [1]www.barnet.gov.uk
All our [2]Information Management Policies  are on the internet. 
 

References

Visible links
1. http://www.barnet.gov.uk/
2. https://www.barnet.gov.uk/citizen-home/c...

Chris Lloyd, Barnet Borough Council

1 Attachment

 
Information request
Our reference: 4820028

--------------------------------------------------------------------------

Dear Mr Elibank
 
Thank you for your request for information received on 12 October 2018.
The version sent a few minutes ago had not been checked for typing
mistakes, please accept my apologies and I am resending now.
 
Please find attached our response to your request.

If you reply to this email please do not amend the subject line or your
email will not go into the case and there will be a delay in it being
received by us.

 
Yours sincerely
 
 
Chris Lloyd
Information Management Officer
Commissioning Group
London Borough of Barnet, North London Business Park, Oakleigh Road South,
London N11 1NP
Barnet Online: [1]www.barnet.gov.uk
All our [2]Information Management Policies  are on the internet. 
 

References

Visible links
1. http://www.barnet.gov.uk/
2. https://www.barnet.gov.uk/citizen-home/c...

Dear Chris Lloyd,

There needs to be an internal review of this because you have not answered my request. I asked for "all induction material provided to new Councillors following the last election", but you provided a list of the titles of all induction sessions that were held. That is something different.

You now need to give me the infromation I asked for, viz a copy of all induction material (ie written material) provided to new Councillors. This might include paperwork given out at the sessions you mentioned bu tit will also include the information you doubtless gave out such as:
* How to raise eqnuries on behalf of constituents
* How to use IT facilities
* How to claim allowances and expenses
* The code of conduct
* and more

Yours sincerely,

Steve Elibank

Chris Lloyd, Barnet Borough Council

Dear . Elibank, I am happy to supply the presentations. There is still a
week before the FOI deadline but I was not clear what you needed and
rather than ask for a clarification at this late stage which restarts the
clock i thought i would send this as a starting point. there are I
understand quite a lot of presentations - how do you wish to receive these
and do you want them all or just a sample? You have asked for electronic
format but below you have indicated that you also want paperwork which if
it still exists would not be electronic.
 
kind regards

--------------------------------------------------------------------------

Dear Chris Lloyd,

There needs to be an internal review of this because you have not answered
my request. I asked for "all induction material provided to new
Councillors following the last election", but you provided a list of the
titles of all induction sessions that were held. That is something
different.

You now need to give me the infromation I asked for, viz a copy of all
induction material (ie written material) provided to new Councillors. This
might include paperwork given out at the sessions you mentioned bu tit
will also include the information you doubtless gave out such as:
* How to raise eqnuries on behalf of constituents
* How to use IT facilities
* How to claim allowances and expenses
* The code of conduct
* and more

Yours sincerely,

Steve Elibank

show quoted sections

Dear Chris Lloyd,

It was a perfectly clear request, for "all induction material provided to new Councillors". That means presentations, paperwork, booklets, manuals, handbooks, leaflets...

My reference to an electronic format was me expressing a preference for receiving your response electronically, per section 11 of FOI. If you only hold some of the information I asked for on paper, then you will need to scan it in per section 11 of FOI.

Yours sincerely,

Steve Elibank

Chris Lloyd, Barnet Borough Council

Dear Mr. Elibank,
 
Thank you for the clarification, the request is wider than it was being
interpreted by us but I do not anticipate any problems getting it over to
you electronically by the original deadline of 9th November and sooner if
possible.
 
Kind regards

--------------------------------------------------------------------------

Dear Chris Lloyd,

It was a perfectly clear request, for "all induction material provided to
new Councillors". That means presentations, paperwork, booklets, manuals,
handbooks, leaflets...

My reference to an electronic format was me expressing a preference for
receiving your response electronically, per section 11 of FOI. If you only
hold some of the information I asked for on paper, then you will need to
scan it in per section 11 of FOI.

Yours sincerely,

Steve Elibank

show quoted sections

Lloyd, Chris, Barnet Borough Council

2 Attachments

Dear Sir,

 

There is a huge range of material to be sent- I am going to send it in a
number of emails because of mail size which is too big for iCasework

 

Kind regards

 

Chris Lloyd
Information Management Officer
Information Management Team (IMT), Building 2 North London Business Park,
N11 1GN

Barnet Online:  [1]www.barnet.gov.uk

 

Please consider the environment - do you really need to print this email?

 

 

This email and any attachments to it are intended solely for the
individual to whom it is addressed. It may contain sensitive or
confidential material and should be handled accordingly. However, it is
recognised that, as an intended recipient of this email, you may wish to
share it with those who have a legitimate interest in the contents.

If you have received this email in error and you are not the intended
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from your system. Please notify the sender immediately.

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References

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Lloyd, Chris, Barnet Borough Council

4 Attachments

Dear Sir,

 

Please see second tranche of emails attached, I will be sending several
more over the next few days

 

Kind regards

 

Chris Lloyd
Information Management Officer
Information Management Team (IMT), Building 2 North London Business Park,
N11 1GN

Barnet Online:  [1]www.barnet.gov.uk

 

Please consider the environment - do you really need to print this email?

 

 

This email and any attachments to it are intended solely for the
individual to whom it is addressed. It may contain sensitive or
confidential material and should be handled accordingly. However, it is
recognised that, as an intended recipient of this email, you may wish to
share it with those who have a legitimate interest in the contents.

If you have received this email in error and you are not the intended
recipient you must not disclose, distribute, copy or print any of the
information contained or attached within it, all copies must be deleted
from your system. Please notify the sender immediately.

Whilst we take reasonable steps to identify software viruses, any
attachments to this email may contain viruses which our anti-virus
software has failed to identify. No liability can be accepted, and you
should therefore carry out your own anti-virus checks before opening any
documents.

Please note: Information contained in this e-mail may be subject to public
disclosure under the Freedom of Information Act 2000 or the Environmental
Information Regulations 2004.

This message has been scanned by Exchange Online Protection.

References

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Dear Lloyd, Chris,

Thank you, i have received six documents so far. Let me know when you have finished sending.

Yours sincerely,

Steve Elibank

Lloyd, Chris, Barnet Borough Council

3 Attachments

Dear Mr. Elibank

 

Please find the third tranche of materials. I estimate that there are
another 4 lots to come. I am checking and redacting any third party data
or names of officers under assistant director level in line with s.40 FOIA
and will send a notice to this effect with the closedown response on
Friday

 

Kind regards

 

Chris Lloyd
Information Management Officer
Information Management Team (IMT), Building 2 North London Business Park,
N11 1GN

Barnet Online:  [1]www.barnet.gov.uk

 

Please consider the environment - do you really need to print this email?

 

 

This email and any attachments to it are intended solely for the
individual to whom it is addressed. It may contain sensitive or
confidential material and should be handled accordingly. However, it is
recognised that, as an intended recipient of this email, you may wish to
share it with those who have a legitimate interest in the contents.

If you have received this email in error and you are not the intended
recipient you must not disclose, distribute, copy or print any of the
information contained or attached within it, all copies must be deleted
from your system. Please notify the sender immediately.

Whilst we take reasonable steps to identify software viruses, any
attachments to this email may contain viruses which our anti-virus
software has failed to identify. No liability can be accepted, and you
should therefore carry out your own anti-virus checks before opening any
documents.

Please note: Information contained in this e-mail may be subject to public
disclosure under the Freedom of Information Act 2000 or the Environmental
Information Regulations 2004.

This message has been scanned by Exchange Online Protection.

References

Visible links
1. http://www.barnet.gov.uk/

Lloyd, Chris, Barnet Borough Council

3 Attachments

 

 

Chris Lloyd
Information Management Officer
Information Management Team (IMT), Building 2 North London Business Park,
N11 1GN

Barnet Online:  [1]www.barnet.gov.uk

 

Please consider the environment - do you really need to print this email?

 

 

This email and any attachments to it are intended solely for the
individual to whom it is addressed. It may contain sensitive or
confidential material and should be handled accordingly. However, it is
recognised that, as an intended recipient of this email, you may wish to
share it with those who have a legitimate interest in the contents.

If you have received this email in error and you are not the intended
recipient you must not disclose, distribute, copy or print any of the
information contained or attached within it, all copies must be deleted
from your system. Please notify the sender immediately.

Whilst we take reasonable steps to identify software viruses, any
attachments to this email may contain viruses which our anti-virus
software has failed to identify. No liability can be accepted, and you
should therefore carry out your own anti-virus checks before opening any
documents.

Please note: Information contained in this e-mail may be subject to public
disclosure under the Freedom of Information Act 2000 or the Environmental
Information Regulations 2004.

This message has been scanned by Exchange Online Protection.

References

Visible links
1. http://www.barnet.gov.uk/

Lloyd, Chris, Barnet Borough Council

4 Attachments

 

 

Chris Lloyd
Information Management Officer
Information Management Team (IMT), Building 2 North London Business Park,
N11 1GN

Barnet Online:  [1]www.barnet.gov.uk

 

Please consider the environment - do you really need to print this email?

 

 

This email and any attachments to it are intended solely for the
individual to whom it is addressed. It may contain sensitive or
confidential material and should be handled accordingly. However, it is
recognised that, as an intended recipient of this email, you may wish to
share it with those who have a legitimate interest in the contents.

If you have received this email in error and you are not the intended
recipient you must not disclose, distribute, copy or print any of the
information contained or attached within it, all copies must be deleted
from your system. Please notify the sender immediately.

Whilst we take reasonable steps to identify software viruses, any
attachments to this email may contain viruses which our anti-virus
software has failed to identify. No liability can be accepted, and you
should therefore carry out your own anti-virus checks before opening any
documents.

Please note: Information contained in this e-mail may be subject to public
disclosure under the Freedom of Information Act 2000 or the Environmental
Information Regulations 2004.

This message has been scanned by Exchange Online Protection.

References

Visible links
1. http://www.barnet.gov.uk/

Chris Lloyd, Barnet Borough Council

1 Attachment

 
Information request
Our reference: 4820028

--------------------------------------------------------------------------

Dear Mr Elibank
 
Thank you for your request for information received on 12 October 2018.
 
Please find attached our response to your request.

If you reply to this email please do not amend the subject line or your
email will not go into the case and there will be a delay in it being
received by us.

 
Yours sincerely
 
 
Chris Lloyd
Information Management Officer
Commissioning Group
London Borough of Barnet, North London Business Park, Oakleigh Road South,
London N11 1NP
Barnet Online: [1]www.barnet.gov.uk
All our [2]Information Management Policies  are on the internet. 
 

References

Visible links
1. http://www.barnet.gov.uk/
2. https://www.barnet.gov.uk/citizen-home/c...

Lloyd, Chris, Barnet Borough Council

4 Attachments

Dear Mr Elibank

 

Please find attached the final materials of Member Induction. Names and
details of some staff members have been deleted. Please see notice below.
I have also reissued the original response letter.

 

Refusal Notice Section 40(2) 

[1]Part 1 of Schedule 19 of the Data Protection Act 2018 amends the
personal data exemption under section 40 of the Freedom of Information Act
2000(FOI). These are consequential amendments designed to ensure that the
correct provisions of the GDPR and the new Act are referenced instead of
the now repealed DPA 1998. They will not fundamentally impact when
personal data can, and cannot, be disclosed in response to an FOI request.

Personal Information is governed by the Data Protection Act
legislation and is defined as any information relating to an identified or
identifiable natural person (‘data subject’)”. It adds that: an
identifiable natural person is one who can be identified, directly or
indirectly, in particular by reference to an identifier such as a name, an
identification number, location number, an online identifier or to one or
more factors specific to the physical, physiological, genetic, mental,
economic, cultural or social identity of that natural person.

The withheld information is exempt because disclosure would contravene the
first data protection principle which requires that personal data is
processed fairly and lawfully.  Disclosure of the requested information
would breach this principle and in particular the requirement of
fairness. 

Because individuals working for the council have a reasonable expectation
of privacy and do not expect that the council would disclose their names
or contact details in response to a freedom of information request,
especially as they are relatively junior and not in public facing roles. 
The council’s redaction policy states that officers’  names and contact
details under the level of Assistant Director will generally not be
released.  All of the posts redacted are under the Assistant Director
level. 

Kind regards.

 

Chris Lloyd
Information Management Officer
Information Management Team (IMT), Building 2 North London Business Park,
N11 1GN

Barnet Online:  [2]www.barnet.gov.uk

 

Please consider the environment - do you really need to print this email?

 

 

This email and any attachments to it are intended solely for the
individual to whom it is addressed. It may contain sensitive or
confidential material and should be handled accordingly. However, it is
recognised that, as an intended recipient of this email, you may wish to
share it with those who have a legitimate interest in the contents.

If you have received this email in error and you are not the intended
recipient you must not disclose, distribute, copy or print any of the
information contained or attached within it, all copies must be deleted
from your system. Please notify the sender immediately.

Whilst we take reasonable steps to identify software viruses, any
attachments to this email may contain viruses which our anti-virus
software has failed to identify. No liability can be accepted, and you
should therefore carry out your own anti-virus checks before opening any
documents.

Please note: Information contained in this e-mail may be subject to public
disclosure under the Freedom of Information Act 2000 or the Environmental
Information Regulations 2004.

This message has been scanned by Exchange Online Protection.

References

Visible links
1. https://www.legislation.gov.uk/ukpga/201...
2. http://www.barnet.gov.uk/

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