Incident reports

Response to this request is long overdue. By law, under all circumstances, Dumfries and Galloway Council should have responded by now (details). You can complain by requesting an internal review.

Dear Dumfries and Galloway Council,

What are the timescales after a parent requests a copy of incident reports thats happened in school ? With or without a police investigation . How long does the council take and what are the procedures during this process?

Yours faithfully,

K.clow

Dumfries and Galloway Council

FREEDOM OF INFORMATION (SCOTLAND) ACT 2002

Thank you for your request for information which was received on 21/10/2019 which we are dealing with in terms of the above legislation. We have given your request the unique reference 444582 and we would appreciate it if you could quote this on all correspondence to us.

Under the terms of the legislation, we have an obligation to respond to your request within 20 working days from the day after your request was received. We will therefore aim to respond to your request by 18/11/2019.

Please be aware that, in some circumstances, a fee may be payable for the retrieval, collation and provision of the information you have requested. If this is the case, a fees notice will be issued, which would need to be paid in order to progress your request.

If your request for information is considered and deemed as a 'business as usual' request, it will be responded to by the appropriate Service within the Council.

If you have any queries in the meantime, please contact [email address].

Kind Regards

FOI Unit
Dumfries and Galloway Council

This email, from Dumfries and Galloway Council, and any files transmitted with it, is confidential and intended solely for the use of the individual or entity to whom they are addressed.

If you are not the intended recipient of this email (and any attachment) please inform the sender by return email and destroy all copies. If you are not the intended recipient or responsible for delivering it to the intended recipient, you are hereby notified that any use, disclosure, review, dissemination, distribution or reproduction of this email is strictly prohibited. Please be aware that communication by internet email is not secure as messages can be intercepted and read by someone else. Dumfries and Galloway Council do not accept liability for any loss or damage which may result from this email or any files attached. It is your responsibility to scan this email and any attachments for computer viruses or other defects.

Any email including its content may be monitored and used by the Council for reasons of security and form monitoring internal compliance with the policy on staff use. Email monitoring or blocking software may also be used.

Any email message sent or received by the Council may require to be disclosed by the Council under the provisions of the Freedom of Information (Scotland) Act 2002. For further information and to view the Council’s privacy statement please go to https://www.dumgal.gov.uk/privacy

FOI Responses, Dumfries and Galloway Council

2 Attachments

PUBLIC

Please find below the Council's response to your request 444582 which was received on 21/10/2019.

Details of request: What are the timescales after a parent requests a copy of incident reports thats happened in school ? With or without a police investigation . How long does the council take and what are the procedures during this process?

Response:

Please find attached the accident/incident policy, which is followed by Education H&S please refer to section 6.7. No timeframe is stated as to the issue of the accident form.

Please be aware that the Council holds the copyright, where applicable, for the information provided and it may be reproduced free of charge in any format or media without requiring specific permission. This is subject to the material not being used in a misleading context. The source of the material must be acknowledged as Dumfries and Galloway Council and the title of the document must be included when being reproduced as part of another publication or service.

If you require any further clarification, please contact us. However, if you are not satisfied with the way in which your request has been dealt with, you can request us to carry out an internal review of the decision by emailing [email address] or writing to us within 40 working days of receiving this response.

If you are dissatisfied with the outcome of the review, you have the right to apply to the Scottish Information Commissioner for a decision. Appeals to the Commissioner can be made online at https://eur03.safelinks.protection.outlo... or in writing to: The Office of the Scottish Information Commissioner, Kinburn Castle, Doubledykes Road, St Andrews, Fife, KY16 9DS.

Kind Regards

FOI Unit
Dumfries and Galloway Council

PUBLIC

This email, from Dumfries and Galloway Council, and any files transmitted with it, is confidential and intended solely for the use of the individual or entity to whom they are addressed.

If you are not the intended recipient of this email (and any attachment) please inform the sender by return email and destroy all copies. If you are not the intended recipient or responsible for delivering it to the intended recipient, you are hereby notified that any use, disclosure, review, dissemination, distribution or reproduction of this email is strictly prohibited. Please be aware that communication by internet email is not secure as messages can be intercepted and read by someone else. Dumfries and Galloway Council do not accept liability for any loss or damage which may result from this email or any files attached. It is your responsibility to scan this email and any attachments for computer viruses or other defects.

Any email including its content may be monitored and used by the Council for reasons of security and form monitoring internal compliance with the policy on staff use. Email monitoring or blocking software may also be used.

Any email message sent or received by the Council may require to be disclosed by the Council under the provisions of the Freedom of Information (Scotland) Act 2002. For further information and to view the Council’s privacy statement please go to https://www.dumgal.gov.uk/privacy

Dear FOI Responses,

Hi . Ive just had a read. Surely there must be a timeframe of when a parent is provided a copy of any incident reports when requested especially when it involves their child at school ?

Yours sincerely,

Kathleen Clow

Dear Dumfries and Galloway Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Dumfries and Galloway Council's handling of my FOI request 'Incident reports'.

[ GIVE DETAILS ABOUT YOUR COMPLAINT HERE ]

My question hasnt been answered .

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/i...

Yours faithfully,

Kathleen Clow

Dumfries and Galloway Council

FREEDOM OF INFORMATION (SCOTLAND) ACT 2002

Thank you for your request for a formal review which was received on 17/12/2019 and is being dealt with. We will respond within 20 working days from the day after the request was received. A response to your request will be sent promptly, and in any event not later than 20/01/2020.

If you have any queries in the meantime, please do not hesitate to contact [email address].

This email, from Dumfries and Galloway Council, and any files transmitted with it, is confidential and intended solely for the use of the individual or entity to whom they are addressed.

If you are not the intended recipient of this email (and any attachment) please inform the sender by return email and destroy all copies. If you are not the intended recipient or responsible for delivering it to the intended recipient, you are hereby notified that any use, disclosure, review, dissemination, distribution or reproduction of this email is strictly prohibited. Please be aware that communication by internet email is not secure as messages can be intercepted and read by someone else. Dumfries and Galloway Council do not accept liability for any loss or damage which may result from this email or any files attached. It is your responsibility to scan this email and any attachments for computer viruses or other defects.

Any email including its content may be monitored and used by the Council for reasons of security and form monitoring internal compliance with the policy on staff use. Email monitoring or blocking software may also be used.

Any email message sent or received by the Council may require to be disclosed by the Council under the provisions of the Freedom of Information (Scotland) Act 2002. For further information and to view the Council’s privacy statement please go to https://www.dumgal.gov.uk/privacy

FOI, Dumfries and Galloway Council

PUBLIC

I refer to your request for an internal review and would like to apologise for the delay in our response. As you are aware, any recommendations are now being reviewed and recorded as part of our learning from complaints and a timescale is being discussed as part of that process. As soon as we have any further information on this matter we will contact you

Regards
FOI Unit
Dumfries and Galloway Council

Disclaimer:
This email, from Dumfries and Galloway Council, and any files transmitted with it, is confidential and intended solely for the use of the individual or entity to whom they are addressed. 

If you are not the intended recipient of this email (and any attachment) please inform the sender by return email and destroy all copies.  If you are not the intended recipient or responsible for delivering it to the intended recipient, you are hereby notified that any use, disclosure, review, dissemination, distribution or reproduction of this email is strictly prohibited.  Please be aware that communication by internet email is not secure as messages can be intercepted and read by someone else.  Dumfries and Galloway Council do not accept liability for any loss or damage which may result from this email or any files attached.  It is your responsibility to scan this email and any attachments for computer viruses or other defects.

Any email including its content may be monitored and used by the Council for reasons of security and form monitoring internal compliance with the policy on staff use.  Email monitoring or blocking software may also be used.

Any email message sent or received by the Council may require to be disclosed by the Council under the provisions of the Freedom of Information (Scotland) Act 2002.  For further information and to view the Council’s privacy statement please click  here

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PUBLIC

show quoted sections

Dear FOI,
This repsonse is long overdue. When is it likely to get a response?

Yours sincerely,

Kathleen Clow

FOI, Dumfries and Galloway Council

PUBLIC
                        
Review Decision
 
Details of request:
 
Please pass this on to the person who conducts Freedom of Information
reviews.
 
I am writing to request an internal review of Dumfries and Galloway
Council's handling of my FOI request 'Incident reports'.
 
My question hasn't been answered.
 
Response:
 
Thank you for your email requesting an internal review.
 
Dumfries and Galloway Council have considered the release of incident
reports.
 
Where an approach is made by a parent concerning access to incident
reports only, Officers with redaction expertise should seek to expedite a
quick response within a period of 10 working days
 
Where an approach is made by a parent concerning access to incident
reports as part of a wider request, current guidance states the follwoing
timescales:
 

* Subject Access Request - one calendar month

 

* Pupil Record Request - 20 working days

 
These timelines are in line with current GDPR guidance.
        
If you are dissatisfied with the outcome of the review, you have the right
to apply to the Scottish Information Commissioner for a decision. Appeals
to the Commissioner can be made at
[1]www.itspublicknowledge.info/YourRights/Unhappywiththeresponse/AppealingtoCommissioner.aspx
 
or in writing to: The Office of the Scottish Information Commissioner,
Kinburn Castle, Doubledykes Road, St Andrews, Fife, KY16 9DS Telephone:
01334 464 610.  
 
If you are unhappy with a decision by the Scottish Information
Commissioner, you may be able to take the matter to the courts or complain
to the Scottish Public Services Ombudsman.      
                        
Kind Regards
 
FOI Unit  
Dumfries and Galloway Council             
PUBLIC
 
This email, from Dumfries and Galloway Council, and any files transmitted
with it, is confidential and intended solely for the use of the individual
or entity to whom they are addressed.

If you are not the intended recipient of this email (and any attachment)
please inform the sender by return email and destroy all copies. If you
are not the intended recipient or responsible for delivering it to the
intended recipient, you are hereby notified that any use, disclosure,
review, dissemination, distribution or reproduction of this email is
strictly prohibited. Please be aware that communication by internet email
is not secure as messages can be intercepted and read by someone else.
Dumfries and Galloway Council do not accept liability for any loss or
damage which may result from this email or any files attached. It is your
responsibility to scan this email and any attachments for computer viruses
or other defects.

Any email including its content may be monitored and used by the Council
for reasons of security and form monitoring internal compliance with the
policy on staff use. Email monitoring or blocking software may also be
used.

Any email message sent or received by the Council may require to be
disclosed by the Council under the provisions of the Freedom of
Information (Scotland) Act 2002. For further information and to view the
Council’s privacy statement please go to
[2]https://www.dumgal.gov.uk/privacy

References

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1. http://www.itspublicknowledge.info/YourR...
2. https://www.dumgal.gov.uk/privacy