IDOX and the EU Referendum.

David Buchanan made this Freedom of Information request to Electoral Commission

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear Electoral Commission,

Please provide me under the Freedom of Information Act 2000 exactly and specifically what involvement IDOX Group have in the EU referendum on 23rd June 2016.

Yours faithfully,

David Buchanan

FOI, Electoral Commission

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Dear David Buchanan,
 
Our Ref: FOI 62/16
 
Thank you for your request under the Freedom of Information Act dated
31^st May 2016, received by the Commission on 1^st June 2016, concerning:
 
Please provide me under the Freedom of Information Act 2000 exactly and
specifically what involvement IDOX Group have in the EU referendum on 23rd
June 2016.
 
The Commission aims to respond to requests for information promptly and
within the statutory timeframe of twenty working days.
 
You may expect to receive a reply sent from the Commission by 29^th June
2016
 
 
Yours sincerely
 
 
Paul O’Malley
Information Adviser (Records Management)
The Electoral Commission
3 Bunhill Row
London EC1Y 8YZ
Tel: 020 7271 0554
Fax: 020 7271 0665
[1]www.electoralcommission.org.uk
[2]www.aboutmyvote.co.uk
 
Putting voters first
 
P   Please consider the environment before printing this email.
 

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FOI, Electoral Commission

Dear David Buchanan,
 
Our Ref: FOI 62/16
 
Thank you for your request under the Freedom of Information Act 2000 dated
31^st May 2016, received by the Commission on 1^st June 2016
 
The Commission aims to respond to requests for information promptly and
has done so within the statutory timeframe of twenty working days
 
Your request is in bold below followed by our response.
 
You have requested:
 
Please provide me under the Freedom of Information Act 2000 exactly and
specifically what involvement IDOX Group have in the EU referendum on 23rd
June 2016.
 
Our response is as follows:
 
 
The Commission does hold some information in relation to your request.
IDOX Group is a supplier of specialist information management solutions
and services to the public sector. IDOX Elections is part of IDOX Group
and offers election management software and solutions to electoral
services teams in local authorities in the UK. They are one of a number of
electoral software suppliers in the UK.
Local authorities using the services of IDOX Elections in their elections
and electoral registration offices will have their own contracts with
them. Local Counting Officers at the referendum on the UK’s membership of
the European Union whose local authority has a contract with IDOX
Elections will have used their services to support them with the delivery
of elements of the poll, such as the administration of the postal vote
process and the production of registers for use in polling stations. 
If you would like more information about the specific involvement of IDOX
Group in the referendum, you would need to contact them directly. Their
website is [1]www.idoxgroup.com  and their contact details are:
Telephone: 0870 333 7101
Email: [2][email address]
IDOX Group were also invited by the Commission to tender for the
development and ongoing support of a result collation software system for
the EU referendum.
 
We are, however, unable to release the tender evaluation report or IDOX’s
tender submission as the information included in these documents is
commercially sensitive. We have, however, included with this response a
copy of the generic evaluation matrix used by the Commission which was
applied to the tender process.
 
 
Section 43
Section 43(2) provides for exemption from disclosure information that
would or would be likely to prejudice the commercial interests of any
person. In this circumstance, the information we hold relates to the
commercial interests of a third party company called IDOX Group. The
information relates to their financial accounts and their ability to
deliver a particular service, namely the development and ongoing support
of a result collation system for use at the referendum. We have consulted
with IDOX Group and they have stated that to release these documents would
prejudice their commercial interests as it could have a detrimental impact
on their ability to compete with other companies.
 
Furthermore, release of the tender evaluation report would have a
detrimental effect to the Commission’s ability to tender in the future.
Releasing the report would prejudice our ability to interact with
contractors in the future as they would be less likely to provide us with
information.
 
Application of this exemption is also subject to the public interest test.
The Commission recognises there is a public interest in understanding how
public funds are spent in an open and accountable manner. In order to meet
that public interest, we have released information on our tender
evaluation process.
 
There is also a public interest in companies being able to compete fairly
within the market in which they operate and therefore not putting
companies at a commercial disadvantage. Releasing this information would
weaken their ability to participate competitively in the market and put
them at a commercial disadvantage.
 
There is also a public interest in public authorities being able to run an
effective procurement process ensuring the Commission can achieve value
for money in our contracts. Releasing this information would limit our
ability to engage with contractors and obtain information from them needed
to ensure the tender process is fair and maintains value for money.
 
Having carefully weighed the public interest relating to possible
disclosure of the information requested under Section 43(2), we are
satisfied that it is not appropriate at this time to disclose the
information which the Commission holds. The Commission is satisfied that
maintaining the exemption outweighs the public interest in disclosure.
 
I trust that this information satisfies your request. The Commission
strives to be an open, transparent authority, but in some circumstances we
cannot responsibly release requested information, and we ask for your
understanding in this regard.
If you are not satisfied with this response, please note that the
Commission operates a review procedure, details of which can be found on
the Commission website at:
[3]http://www.electoralcommission.org.uk/ab...
 
Please also note that if you have exhausted all internal Commission review
procedures and you are still not satisfied you have the right to appeal to
the Information Commissioner. Details of this procedure can be found on
the ICO website: [4]http://www.ico.gov.uk
 
Yours sincerely
 
Jo Crofton-Diggins
Information Manager
The Electoral Commission
3 Bunhill Row
London EC1Y 8YZ
Tel: 020 7271 0703
Fax: 020 7271 0528
[5]www.electoralcommission.org.uk
 
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Putting voters first
 
 
 
 
 
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FOI, Electoral Commission

1 Attachment

Apologies, please now find attached a copy of the generic evaluation
matrix used by the Commission which is referred to in our response. 
 
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