How often have fire drills taken place at the Centre for Wessex Young Musicians?

Patrick Lee made this Freedom of Information request to Bournemouth and Poole College

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Bournemouth and Poole College did not have the information requested.

Dear Bournemouth and Poole College,

I am asking you for the following information under the Freedom of Information Act please:

1. On how many occasions during the last 10 years have fire drills taken place at the Centre for Wessex Young Musicians, and on what dates?

2. I was told (by Jacqui Kitcher, Director of Creative Industries) that one would definitely happen last term (January to March) as a drill was overdue, but to my knowledge no drill took place. What was the reason for this omission?

Yours faithfully,

Patrick Lee

Freedom of Information, Bournemouth and Poole College

Dear Mr Lee

Thank you for your email requesting information about fire drills at the
Centre for Wessex Youth Musicians.  I am Bournemouth & Poole College’s
Freedom of Information Officer and will be your point of contact going
forward.

 

Your request is being dealt with under the terms of the Freedom of
Information Act 2000 and will be answered within twenty working days of
the date of your enquiry. 

 

If you have any queries about this request do not hesitate to contact me.
 Please remember to quote the reference number above in any future
communications.

 

Yours sincerely,

 

 

Ken Roberts

Freedom of Information Officer

Bournemouth & Poole College

--------------------------------------------------------------------------

From: College Enquiries
Sent: Thursday, June 15, 2017 5:14 PM
To: Freedom of Information
Subject: FW: Freedom of Information request - How often have fire drills
taken place at the Centre for Wessex Young Musicians?
 

Please see email below.

Kind Regards,

Joanne Hazel
Customer Enquiry Centre
Student Services
Bournemouth and Poole College
North Road
Poole
BH14 0LS

Tel: 01202 205205
Email: [email address]
Web: [1]www.thecollege.co.uk
Facebook: [2]https://www.facebook.com/BPCollege

In order to continue to improve our levels of service please fill in a
quick 1 minute survey [3]https://www.surveymonkey.com/r/K6LSBHG

show quoted sections

Freedom of Information, Bournemouth and Poole College

Dear Mr Lee

Thank you for your email of 15 June 2017 requesting information about fire
drills.

Please find below our response to your questions:

 1. Over the last ten year fire drills have been completed, on a termly
basis, at all College campuses and include all buildings within each
campus.
 2. A fire information briefing sheet was issued, as part of fire
training during the spring term, to staff of Wessex Youth Orchestra. A
fire drill was planned to have taken place during this term,
however it was delayed, due to the busy performance schedule of the
WYO and on two separate occasions as a result of illness to the person
who conducts the fire drills. The building evacuation and fire drill
was subsequently completed on the 24 June 2017.

 

The supply of information in response to a freedom of information request
does not confer an automatic right to re-use the information.  Under UK
copyright law you can use any information supplied for the purposes of
private study and non-commercial research without requiring permission. 
Similarly, information supplied can also be re-used for the purposes of
news reporting. An exception to this is photographs.

 

For other forms of re-use, for example publishing the information, you
would need the permission of the organisation or person who owns the
copyright.  In the case of information produced by government departments
and agencies you can re-use the information under the Open Government
Licence. For information about this please see
[1]http://www.nationalarchives.gov.uk/doc/o...

 

If, however, the copyright is identified as belonging to somebody else,
you will need to apply for permission.  For information about how to
obtain permission from a third party, please go to Intellectual Property
Office’s website at [2]www.ipo.gov.uk

 

If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review. Internal review requests should be
submitted within two months of the date of receipt of the response to your
original letter and should be addressed to:

 

Freedom of Information Officer

Ken Roberts

Executive Director of Resources

The Bournemouth & Poole College

North Road

Parkstone, Poole

BH14 0LS

 

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at: Information
Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9
5AF.

 

Please remember to quote the reference number above in any future
communications.

Yours sincerely

Ken Roberts

Freedom of Information Officer

Bournemouth & Poole College

 

--------------------------------------------------------------------------

From: Freedom of Information
Sent: Friday, June 23, 2017 4:08:00 PM
To: [FOI #412486 email]
Subject: Freedom of Information Request Ref No. F0090
 

Dear Mr Lee

Thank you for your email requesting information about fire drills at the
Centre for Wessex Youth Musicians.  I am Bournemouth & Poole College’s
Freedom of Information Officer and will be your point of contact going
forward.

 

Your request is being dealt with under the terms of the Freedom of
Information Act 2000 and will be answered within twenty working days of
the date of your enquiry. 

 

If you have any queries about this request do not hesitate to contact me.
 Please remember to quote the reference number above in any future
communications.

 

Yours sincerely,

 

 

Ken Roberts

Freedom of Information Officer

Bournemouth & Poole College

--------------------------------------------------------------------------

From: College Enquiries
Sent: Thursday, June 15, 2017 5:14 PM
To: Freedom of Information
Subject: FW: Freedom of Information request - How often have fire drills
taken place at the Centre for Wessex Young Musicians?
 

Please see email below.

Kind Regards,

Joanne Hazel
Customer Enquiry Centre
Student Services
Bournemouth and Poole College
North Road
Poole
BH14 0LS

Tel: 01202 205205
Email: [email address]
Web: [3]www.thecollege.co.uk
Facebook: [4]https://www.facebook.com/BPCollege

In order to continue to improve our levels of service please fill in a
quick 1 minute survey [5]https://www.surveymonkey.com/r/K6LSBHG

show quoted sections

Dear Bournemouth and Poole College,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Bournemouth and Poole College's handling of my FOI request 'How often have fire drills taken place at the Centre for Wessex Young Musicians?'.

I asked specifically "On how many occasions during the last 10 years have fire drills taken place at the Centre for Wessex Young Musicians, and on what dates?".

The response ("Over the last ten year fire drills have been completed, on a termly basis, at all College campuses and include all buildings within each campus. ") was about the College generally, not about the Centre for Wessex Young Musicians, which meets on a Saturday morning, and did not provide dates. At issue is whether in fact the College had in fact carried out *ANY* fire drills for Centre for Wessex Young Musicians children during the 10 years before I made my request of 15 June. (I note that one has been carried out since that request, but not earlier in the term as would have been expected from your response explaining that the drill due last term had to be postponed until this term). Fire drills conducted at other times and locations by the College will have been no help in preparing Centre children and staff (and other adults present, such as parents and Committee volunteers) for an orderly, safe and complete evacuation in the event of a fire.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/h...

Yours faithfully,

Patrick Lee

Dear Freedom of Information at Bournemouth and Poole College,

This internal review which I requested on 29 June 2017 is now extremely late. Under ICO guidelines you should have replied within 20 days (or 40 days but only in exceptional circumstances), but so far you have taken almost a year and have not provided any response. Please now respond fully and accurately without any further delay.

Yours sincerely,

Patrick Lee

Freedom of Information, Bournemouth and Poole College

Dear Mr Lee

 

I have reviewed our records of your request F0090 requesting information
about fire drills and the internal review which was subsequently carried
out.

 

The internal review concluded that we were unable to supply the
information you requested because we do not have a historic record of the
specific dates fire drills are carried out in each of our buildings (10
previous years) nor are we aware there is a legal requirement to do so. 
Instead we maintained more summarised information comparing the current
year with the previous year.  As a result of the internal review we do now
maintain more detailed records by building and date and I can confirm that
a fire drill took place on Saturday 24th June 2017 in the building in
which the WYO meets and there has continued to be a termly drill since
this date.

Yours sincerely

Michael Johnson

Freedom of Information Officer

--------------------------------------------------------------------------

From: Patrick Lee <[FOI #412486 email]>
Sent: Wednesday, June 6, 2018 3:24 PM
To: Freedom of Information
Subject: Re: Freedom of Information Request Ref No. F0090
 
Dear Freedom of Information at Bournemouth and Poole College,

This internal review which I requested on 29 June 2017 is now extremely
late.  Under ICO guidelines you should have replied within 20 days (or 40
days but only in exceptional circumstances), but so far you have taken
almost a year and have not provided any response.  Please now respond
fully and accurately without any further delay.

Yours sincerely,

Patrick Lee

show quoted sections

Patrick Lee left an annotation ()

I am pleased that Bournemouth and Poole College have finally replied (on 5 July 2018, after more than a year), to my request for internal review made on 29 June 2017.

I am surprised by their response (that they were unable to supply the information requested, because until my review request they did not record the dates of fire drills carried out):

I would have thought it essential (and standard practice at a minimum) to record the date of each fire drill, because otherwise it is very difficult either to check or demonstrate that fire drills are and have been been carried out sufficiently regularly to comply with legal requirements.

Note also that the Bournemouth and Poole College has not apologised for being many months late with its response to this internal review request.