How many consultations does the council run each year and how much do they cost?

Joanna Booth made this Freedom of Information request to Bristol City Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear Bristol City Council,

Would you let me know the following, please?

1. How many consultations the council has run each year from 2010 to present time.
2. How much have these consultations cost to run yearly?
3. How much money is/has been in the Mayor's Consultation Reserves from 2012 to present day? [The Mayor's Consultation Reserves were mentioned in the library update in Cabinet in July https://democracy.bristol.gov.uk/documen...
4. How many of the consultations are statutory and have to be run and how many are optional?
5. Why was there no consultation run for the £5m in cuts for SEND pupils? (see KE-others-v-Bristol-City-Council, and this Tweet by Michael Yong from the Bristol Post https://twitter.com/Michael_Yong/status/... for further information.)

Yours faithfully,

Joanna Booth

Freedom of Information, Bristol City Council

Thank you for your request for information. Next time why not speed things
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[1]https://services.bristol.gov.uk/foi

 

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References

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1. https://services.bristol.gov.uk/foi

No Reply @ Bristol, Bristol City Council

Dear Joanna Booth 
This is a courtesy email to let you know your Public Information
Request has been received on : 06/08/2018. 
Your unique reference number is "CRN00181638 ". Please keep this
number safe, as you may be required to provide it in the future. 
If you need to add further information concerning your case or
require an update about your response date, please email
[email address
Regards,
Customer Relations Team

"No Reply @ Bristol" <noreply@bristol.gov.uk>, Bristol City Council

Dear Joanna Booth
Thank you for submitting your Public Information Request dated 06/08/2018. Your unique reference for this case is CRN00181638 , please use should you need to get in touch with us in the future. 
The details of the case raised are as follows

From: Joanna Booth [mailto:[FOI #506807 email]]
Sent: 06 August 2018 10:02
To: Freedom of Information
Subject: Freedom of Information request - How many consultations does the council run each year and how much do they cost?

Dear Bristol City Council,

Would you let me know the following, please?

1. How many consultations the council has run each year from 2010 to present time.
2. How much have these consultations cost to run yearly?
3. How much money is/has been in the Mayor's Consultation Reserves from 2012 to present day? [The Mayor's Consultation Reserves were mentioned in the library update in Cabinet in July https://democracy.bristol.gov.uk/documen...
4. How many of the consultations are statutory and have to be run and how many are optional?
5. Why was there no consultation run for the £5m in cuts for SEND pupils? (see KE-others-v-Bristol-City-Council, and this Tweet by Michael Yong from the Bristol Post https://urldefense.proofpoint.com/v2/url... for further information.)

Yours faithfully,

Joanna Booth

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[FOI #506807 email]

You should receive a formal response from a case handler on or before 04/09/2018 13:27
If you have not heard anything by this date then please contact [1][email address] quoting CRN00181638 and we will look into the matter for you. 
Yours sincerely
Customer Relations team

References

Visible links
1. mailto:[email address]

Matthew Rhymer, Bristol City Council

1 Attachment

Dear Ms Booth,

 

Thank you for you Freedom of Information request. Our response is provided
below.

 

Freedom of Information Request CRN00181638 – Response

 

1. How many consultations the council has run each year from 2010 to present time.

Year Number of consultations Notes
Part year total from late 2010 when the
2010 5 council started using its current software
2011 111  
2012 71  
2013 92  
2014 63  
2015 77  
2016 71  
2017 70  
2018 25 Part year total to 22 August 2018

 

 

2. How much have these consultations cost to run yearly?

Bristol City Council does not record this information. A large proportion of the costs of consulting relate to time spent by staff to prepare, publicise, attend events, analyse and consider feedback and report on each consultation. This involves staff who work in many council departments as one part of their day-to-day duties. The proportion of these officers’ time (and therefore salary costs) spent on consultation and engagement is not separately recorded.

 

 

3. How much money is/has been in the Mayor's Consultation Reserves from 2012 to present day? [The Mayor's Consultation Reserves were mentioned in the library update in Cabinet in July [1]https://democracy.bristol.gov.uk/documen...

 

The “Mayor’s consultation reserve” refers to the approval in the 2017/18
budget report to allow use of up to £1m of the risk reserve to ensure a
balanced budget in the event any budget proposals were not progressed.
Please see recommendation h) in the below Full Council report.

[2]https://democracy.bristol.gov.uk/documen...

There was no equivalent reserve prior to this and there has been no other
call on this other than as noted in the Libraries Cabinet report.

 

 

4. How many of the consultations are statutory and have to be run and how many are optional?

Unfortunately we do not hold the information requested in any easily
accessible form; i.e. there is no tickbox for statutory versus
non-statutory consultation on the software used to run the consultation
process. It is though possible to access all closed, as well as open,
consultations run since late 2010 via our [3]Consultation Hub and all
relevant legislation is available [4]online. This is therefore an exercise
that you will be able to conduct yourself should you so wish.

 

 

5. Why was there no consultation run for the £5m in cuts for SEND pupils? (see KE-others-v-Bristol-City-Council, and this Tweet by Michael Yong from the Bristol Post https://urldefense.proofpoint.com/v2/url... for further information.)

 

Please be advised that the Act gives a general right of access to all
types of recorded information held by public authorities. We are not
required to create new information to respond to a request, or give a
judgement or opinion that is not already recorded.  As part 5 of your
request is asking for an opinion, it falls outside the scope of the Act. 

 

The following link provides the court record of our public defence:
[5]http://www.bailii.org/ew/cases/EWHC/Admi...

 

The link below provides our published statement on 3 August 2018 on the
Judicial Review decision.

[6]http://news.bristol.gov.uk/bristol_city_...

 

 

Kind regards,

Matt

 

Matthew Rhymer | Senior Consultation & Engagement Officer

Bristol City Council

0117 90 37057

Team twitter – @askbristol | [7]www.bristol.gov.uk/consultation

                        

External Communications and Consultation

City Hall

P.O Box 3176

Bristol

BS3 9FS (sat-nav BS1 5TR)

 

 

 

                                                                                                 

[8]https://eu8.salesforce.com/servlet/servl...
 

 

The request

From: Joanna Booth [mailto:[FOI #506807 email]]

Sent: 06 August 2018 10:02

To: Freedom of Information

Subject: Freedom of Information request - How many consultations does the council run each year and how much do they cost?

 

Dear Bristol City Council,

 

Would you let me know the following, please?

 

1. How many consultations the council has run each year from 2010 to present time.

2. How much have these consultations cost to run yearly?

3. How much money is/has been in the Mayor's Consultation Reserves from 2012 to present day? [The Mayor's Consultation Reserves were mentioned in the library update in Cabinet in July https://democracy.bristol.gov.uk/documen...

4. How many of the consultations are statutory and have to be run and how many are optional?

5. Why was there no consultation run for the £5m in cuts for SEND pupils? (see KE-others-v-Bristol-City-Council, and this Tweet by Michael Yong from the Bristol Post https://urldefense.proofpoint.com/v2/url... for further information.)

 

Yours faithfully,

 

Joanna Booth

 

-------------------------------------------------------------------

 

Please use this email address for all replies to this request:

[FOI #506807 email]

 

 

 

 

--------------------------------------------------------------------------

Council services: http://www.bristol.gov.uk/service
Latest council news: http://www.bristol.gov.uk/ournews
Consultations: http://www.bristol.gov.uk/consult

References

Visible links
1. https://democracy.bristol.gov.uk/documen...
2. https://democracy.bristol.gov.uk/documen...
3. https://bristol.citizenspace.com/consult...
4. http://www.legislation.gov.uk/
5. http://www.bailii.org/ew/cases/EWHC/Admi...
6. http://news.bristol.gov.uk/bristol_city_...
7. http://www.bristol.gov.uk/consultation

"No Reply @ Bristol" <noreply@bristol.gov.uk>, Bristol City Council

You sent us a Freedom of Information request on 06/08/2018

Your request number is CRN00181638

Our reply to your request is:  

1. How many consultations the council has run each year from 2010 to present time.

Year Number of consultations Notes
2010 5 Part year total from late 2010 when the council started using its current software
2011 111  
2012 71  
2013 92  
2014 63  
2015 77  
2016 71  
2017 70  
2018 25 Part year total to 22 August 2018

2. How much have these consultations cost to run yearly?

Bristol City Council does not record this information. A large proportion of the costs of consulting relate to time spent by staff to prepare, publicise, attend events, analyse and consider feedback and report on each consultation. This involves staff who work in many council departments as one part of their day-to-day duties. The proportion of these officers time (and therefore salary costs) spent on consultation and engagement is not separately recorded.

3. How much money is/has been in the Mayor's Consultation Reserves from 2012 to present day? [The Mayor's Consultation Reserves were mentioned in the library update in Cabinet in July [1]https://democracy.bristol.gov.uk/documen...

 
The Mayor s consultation reserve refers to the approval in the 2017/18 budget report to allow use of up to £1m of the risk reserve to ensure a balanced budget in the event any budget proposals were not progressed. Please see recommendation h) in the below Full Council report.
[2]https://democracy.bristol.gov.uk/documen...
There was no equivalent reserve prior to this and there has been no other call on this other than as noted in the Libraries Cabinet report.
 

4. How many of the consultations are statutory and have to be run and how many are optional? Unfortunately we do not hold the information requested in any easily accessible form; i.e. there is no tickbox for statutory versus non-statutory consultation on the software used to run the consultation process. It is though possible to access all closed, as well as open, consultations run since late 2010 via our [3]Consultation Hub and all relevant legislation is available [4]online. This is
therefore an exercise that you will be able to conduct yourself should you so wish.

5. Why was there no consultation run for the £5m in cuts for SEND pupils? (see KE-others-v-Bristol-City-Council, and this Tweet by Michael Yong from the Bristol Post https://urldefense.proofpoint.com/v2/url... for further information.)

 
Please be advised that the Act gives a general right of access to all types of recorded information held by public authorities. We are not required to create new information to respond to a request, or give a judgement or opinion that is not already recorded.  As part 5 of your request is asking for an opinion, it falls outside the scope of the Act. 
 
The following link provides the court record of our public defence: [5]http://www.bailii.org/ew/cases/EWHC/Admi...
 
The link below provides our published statement on 3 August 2018 on the Judicial Review decision.
[6]http://news.bristol.gov.uk/bristol_city_...
                                                                                              
 

This response should answer your request in full.

If you re not satisfied with our response, or if you want to appeal against any exemptions:

Email: [7][Bristol City Council request email]
Write to: Customer Relations (100TS), PO Box 3176, Bristol, BS3 9FS

If you re still not satisfied with our response:

You can complain to the Information Commissioner. 
Find out how to do this on the Information Commissioner Office website
 (link to [8]http://ico.org.uk/concerns)

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If you want to copy or use the information in any way you should ask us for permission in writing first. We can t give permission if it is from a third party.

 

Kind regards

Bristol City Council

References

Visible links
1. https://democracy.bristol.gov.uk/documen...
2. https://democracy.bristol.gov.uk/documen...
3. https://bristol.citizenspace.com/consult...
4. http://www.legislation.gov.uk/
5. http://www.bailii.org/ew/cases/EWHC/Admi...
6. http://news.bristol.gov.uk/bristol_city_...
7. mailto:[Bristol City Council request email]
8. http://ico.org.uk/concerns