Dear Niall Deas,

I confirm receipt of your information request. We are dealing with this and will respond to you in due course.

The Freedom of Information Act 2000 and Environmental Information Regulations 2004 allow up to 20 working days for responding to information requests.

If you are not content with the handling of your request, you have the right to ask for an internal review. Requests for internal reviews should be addressed to the Monitoring Officer, Kirklees Council, Governance Service, PO Box 1720, Huddersfield, HD1 9EL. Alternatively, you can send an email to: [email address].

Please remember to quote the reference number above in any future communications.

If you are not content with the outcome of any review you have the right under section 50 of the 2000 Act to apply to the Information Commissioner for a decision as to whether your request for information has been dealt with in accordance with the requirements of the Act. The Information Commissioner’s website is at www.ico.org.uk and gives more information about the role and duties of the Commissioner. The ICO website is at www.ico.org.uk and gives more information about the role and duties of the Commissioner. The ICO’s telephone helpline is 0303 123 1113; see also Contact us | ICO

Regards,

Information Governance Team

Kirklees Council
Governance Service
PO Box 1720
HUDDERSFIELD
HD1 9EL

Telephone: 01484 221000 (voice activated switchboard – please ask for Freedom of Information)

For more information about how we deal with your personal data, please see the Kirklees Council privacy notice

show quoted sections

Dear Mr Deas

I am writing in response to your request dated  .  This has been dealt
with under the Freedom of Information Act 2000.

You asked for the following information:

Please provide an address list of properties with planning consent of Use
Class C4 – Small HMOs (Houses in Multiple Occupation).

Please include in this list:

The properties UPRN (Unique Property Reference Number)

The date of the Planning Permission

The Planning Permission Reference

The Council’s response to your specific questions is set out below:

Records held by the Local Planning Authority indicate the following
properties benefit from an expressed planning permission for use as a
house of multiple occupation (Class C4 – as defined by the Use Classes
Order 1987 (as amended)):-

Address UPRN Application Ref Date of Permission
9 Ray Street, Huddersfield 83059776 2018/92342 02 Oct. 2018
4 Macaulay Street, 83058123 2017/91417 10 Oct. 2017
Huddersfield
27 Elmwood Avenue, 83059422 2012/90567 03 May 2012
Huddersfield
18 Moss Street, Huddersfield 83056326 2010/91362 01 Jul. 2010
19 Whitegate Road, 83056312 2010/91313 01 Jul. 2010
Huddersfield

NOTE: Article 3(1) of the Town and Country Planning (General Permitted
Development)(England) Order 2015 (as amended) grants a general planning
permission for the change of use of houses of multiple occupation to and
from dwellinghouses under the provisions of Schedule 2, Part 3 Class L.
This can be done without any application for planning permission to the
Local Planning Authority. The Local Planning Authority does not hold any
information where properties have benefitted from this general planning
permission.

Advice and Assistance : Direct Marketing

If you are a company that intends to use the names and contact details of
council officers (or other officers) provided in this response for direct
marketing, you need to be registered with the Information Commissioner to
process personal data for this purpose.  You must also check that the
individual (whom you wish to contact for direct marketing purposes) is not
registered with one of the Preference Services to prevent Direct
Marketing.  If they are you must adhere to this preference. You must also
ensure you comply with the Privacy Electronic and Communications
Regulations (PECR).  For more information follow this Link
[1]www.ico.org.uk

For the avoidance of doubt the provision of council (and other) officer
names and contact details under FOI does not give consent to receive
direct marketing via any media and expressly does not constitute a ‘soft
opt-in’ under PECR.

If you are not content with the handling of your request, you have the
right to ask for an internal review.  Requests for internal reviews should
be submitted within 2 months of the date of receipt of the response to
your original request and should be addressed to the Monitoring Officer,
1^st Floor, Civic Centre 3, Market Street, Huddersfield HD1 2EY. 
Alternatively, you can send an email to:
[2][email address]. 

Please remember to quote the reference number above in any future
communications.

If you are not content with the outcome of any review you have the right
under section 50 of the 2000 Act to apply to the Information Commissioner
for a decision as to whether your request for information has been dealt
with in accordance with the requirements of the Act.  The Information
Commissioner’s website is at [3]www.ico.org.uk and gives more information
about the role and duties of the Commissioner.  The ICO telephone helpline
on 0303 123 1113 or 01625 545745 is available between 9am and 5pm, Monday
to Friday.

Yours sincerely

John Shannon

Information Governance Team

Kirklees Council, Governance Service

Telephone: 01484 221000 (voice activated switchboard – please ask for
Freedom of Information)

For more information about how we deal with your personal data, please see
the [4]Kirklees Council privacy notice

[5][IMG]

[6]Website | [7]News | [8]Email Updates | [9]Facebook | [10]Twitter

This email and any attachments are confidential. If you have received this
email in error – please notify the sender immediately, delete it from your
system, and do not use, copy or disclose the information in any way.
Kirklees Council monitors all emails sent or received.

References

Visible links
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2. mailto:[email address]
3. http://www.ico.org.uk/
4. https://www.kirklees.gov.uk/beta/informa...
5. http://www.kirklees.gov.uk/
6. https://www.kirklees.gov.uk/
7. http://www.kirkleestogether.co.uk/
8. http://www.kirklees.gov.uk/stayconnected
9. https://www.facebook.com/liveinkirklees
10. https://twitter.com/KirkleesCouncil

Dear Mr Deas,

I am writing in response to your request dated 14/11/2022. This has been
dealt with under the Freedom of Information Act 2000.

May I first of all apologise for the delay in responding to your request.

You asked for the following information:

Please provide your HMO in excel format including the UPRN (Unique
Property Reference Number) for each property. Record to include:

1. the address of the licensed HMO or house; 2. the number of rooms in the
licensed HMO providing sleeping accommodation; 3. the maximum number of
persons or households permitted to occupy the licensed HMO under the
conditions of the licence; 4. the name and address of the licence holder;
5. the date of the licence 6. the date of the expiry of the licence 7. the
Unique Property Reference Number (UPRN).

Please make sure the UPRN is provided.

The Council’s response to your specific questions is set out below:

Please find attached excel spreadsheet with information for points 1 – 6.

2. Data provided is for the maximum number of rooms in the licensed HMO
providing sleeping accommodation. There are a small amount of HMOs which
have asked for a room to be licenced for a couple.

The Council can confirm that it does hold information falling within the
scope of your request but believes that it would exceed the appropriate
time limit for complying with the request in order to provide it.

Section 12 of the Freedom of Information Act 2000 allows a public
authority to refuse a request if the cost of providing the information to
the applicant would exceed the ‘appropriate limit’ as defined by the
Freedom of Information and Data Protection (Appropriate Limit and Fees)
Regulations 2004:

12 Exemption where cost of compliance exceeds appropriate limit

(1) Section 1(1) does not oblige a public authority to comply with a
request for information if the authority estimates that the cost of
complying with the request would exceed the appropriate limit.

(2) Subsection (1) does not exempt the public authority from its
obligation to comply with paragraph (a) of section 1(1) unless the
estimated cost of complying with that paragraph alone would exceed the
appropriate limit.

The Regulations provide that the appropriate limit to be applied to
requests received by local authorities is £450 (equivalent to 2.5 days (or
18 hours) of work).  In estimating the cost of complying with a request
for information, an authority can only take into account any reasonable
costs incurred in:

(a) determining whether it holds the information,
(b) locating the information, or a document which may contain the
information,
(c) retrieving the information, or a document which may contain the
information, and
(d) extracting the information from a document containing it.

For the purposes of the estimate the costs of performing these activities
should be estimated at a rate of £25 per hour.

The Council does hold information falling within the scope requested but
much of it is in a format that would require an extensive search through
records and a judgement to be made about whether particular documents or
extracts of documents were relevant or not. 

The Council believes that it would take a considerable amount of time to
extract and collate the information requested; to provide this data we
would have to check each individual electronic record (including any
attached documents) which would take a minimum of 10 minutes per record,
taking in excess of 40 hours.

The request for disclosure of the information is therefore refused under
section 12 of the Freedom of Information Act 2000. 

Although excess cost removes the Council’s obligations under the Freedom
of Information Act, as a gesture of goodwill, I have supplied information
relative to your request, retrieved or available before it was realised
that the fees limit would be exceeded. I trust this is helpful, but it
does not affect our legal right to rely on the fee’s regulations for the
remainder of your request.

7. UPRNs – To provide this data we would have to check each individual
electronic record (including any attached documents) which would take a
minimum of 10 minutes per record, taking in excess of 40 hours.

If you are not content with the handling of your request, you have the
right to ask for an internal review.  Requests for internal reviews should
be submitted within 2 months of the date of receipt of the response to
your original request and should be addressed to the Monitoring Officer,
PO Box 1720, Huddersfield, HD1 9EL, you can also send an email to:
[1][email address]. 

Please remember to quote the reference number above in any future
communications.

If you are not content with the outcome of any review you have the right
under section 50 of the 2000 Act to apply to the Information Commissioner
for a decision as to whether your request for information has been dealt
with in accordance with the requirements of the Act.  The Information
Commissioner’s website is at [2]www.ico.org.uk and gives more information
about the role and duties of the Commissioner.  The ICO telephone helpline
on 0303 123 1113 or 01625 545745 is available between 9am and 5pm, Monday
to Friday.

Yours sincerely

Information Governance Team

Kirklees Council
Governance Service

PO Box 1720
HUDDERSFIELD
HD1 9EL

For more information about how we deal with your personal data, please see
the [3]Kirklees Council privacy notice

[4][IMG]

[5]Website | [6]News | [7]Email Updates | [8]Facebook | [9]Twitter

This email and any attachments are confidential. If you have received this
email in error – please notify the sender immediately, delete it from your
system, and do not use, copy or disclose the information in any way.
Kirklees Council monitors all emails sent or received.

References

Visible links
1. mailto:[email address]
2. http://www.ico.org.uk/
3. https://www.kirklees.gov.uk/beta/informa...
4. http://www.kirklees.gov.uk/
5. https://www.kirklees.gov.uk/
6. http://www.kirkleestogether.co.uk/
7. http://www.kirklees.gov.uk/stayconnected
8. https://www.facebook.com/liveinkirklees
9. https://twitter.com/KirkleesCouncil