HM Land Registry arrangements to ensure that e-mail arrangements do not vanish at 11.00pm on 29 March 2019?

Indigo made this Freedom of Information request to Land Registry

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear HM Land Registry

At the moment, both HM Land Registry and the Ministry of Justice (and probably all Government departments) e-mail is handled by Symantec MessageLabs ("cloud" based service integrating messaging and web security services) on servers hosted in EU countries (eg Germany and the Republic of Ireland). After Brexit, this arrangement is likely to be illegal under existing EU data privacy and protection laws.

I should be grateful to receive any information you may be able to disclose on HM Land Registry's plans to find alternative data centre hosting within the UK after Brexit, so that the Government's e-mail arrangements - and its access to its archived e-mail communications - do not vanish at 11.00pm on Friday 29 March 2019.

Thank you.

Yours faithfully

Rachel Mawhood

Sondh, Gurmale, Land Registry

De Rachel Mawhood,

Thank you for your email dated 29 November 2017 requesting the following information the Freedom of Information Act 2000 (FOIA):-

"At the moment, both HM Land Registry and the Ministry of Justice (and probably all Government departments) e-mail is handled by Symantec MessageLabs ("cloud" based service integrating messaging and web security services) on servers hosted in EU countries (eg Germany and the Republic of Ireland). After Brexit, this arrangement is likely to be illegal under existing EU data privacy and protection laws.

I should be grateful to receive any information you may be able to disclose on HM Land Registry's plans to find alternative data centre hosting within the UK after Brexit, so that the Government's e-mail arrangements - and its access to its archived e-mail communications - do not vanish at 11.00pm on Friday 29 March 2019."

Your request will be answered within twenty working days following the date of receipt of your request.

In some circumstances a fee may be payable and if that is the case, I will let you know. A fees notice will be issued to you, and you will be required to pay before we will proceed to deal with your request.

If you have any queries about this letter, please do not hesitate to contact me. Please remember to quote the reference number in any future communications.

Your sincerely,

Gurmale Sondh
Senior Corporate Information Officer
Corporate Legal and Assurance Services
Email : [email address] Land Registry Head Office, 4th Floor, Trafalgar House, 1 Bedford Park, Croydon, CR0 2AQ GOV.UK | @LandRegGov | LinkedIn | Facebook

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Sondh, Gurmale, Land Registry

Dear Rachel Mawhood,

Thank you for your email dated 29 November 2017 requesting the following information the Freedom of Information Act 2000 (FOIA): -

"At the moment, both HM Land Registry and the Ministry of Justice (and probably all Government departments) e-mail is handled by Symantec MessageLabs ("cloud" based service integrating messaging and web security services) on servers hosted in EU countries (eg Germany and the Republic of Ireland). After Brexit, this arrangement is likely to be illegal under existing EU data privacy and protection laws. I should be grateful to receive any information you may be able to disclose on HM Land Registry's plans to find alternative data centre hosting within the UK after Brexit, so that the Government's e-mail arrangements - and its access to its archived e-mail communications - do not vanish at 11.00pm on Friday 29 March 2019."

HM Land Registry as a member of the UK Government's Public Sector Network (PSN) utilize the service of Symantec purely for the in-transit scanning of our email for malicious content. No messages are permanently stored in the Symantec cloud.

In respect to Brexit arrangements - based on current legal advice it is our understanding that one of the aims of the European (Withdrawal) Bill is to convert EU law as it stands at the moment of exit into domestic law before the UK leaves the EU. The Data Protection Bill will ensure that the provisions of the General Data Protection Regulation are incorporated into domestic legislation following Brexit. It is therefore not our understanding that data will just vanish post Brexit.

Under the GDPR, following Brexit, an EU member state will not be able to transfer personal data to a non-EU member ("a third country") unless certain conditions are met. So, following Brexit, EU member states will not be able to transfer data to us unless the conditions in the GDPR are met (carried forward in the Data Protection Bill). We are working with all our current suppliers to ensure any contracts in place on 25 May 2018 incorporate contractual clauses to meet the new GDPR requirements.

If you have any queries about this letter, please contact me.

If you are dissatisfied with this response to your request, you may seek an internal review within two months of the date of our reply. Internal reviews will be dealt within 20 working days. If at the end of this time we are unable to respond, we will write to you explaining the reasons and giving you a new date. If you seek an internal review please write to:
Louise Booth
Head of Corporate Legal Services (Core Services)
Head office
Trafalgar House
1 Bedford Park
Croydon
CR0 2AQ
Email: [email address]

If you are not content with the outcome of the internal review, you have the right to apply directly to the Information Commissioner (ICO) within three months of the reply for a decision. Generally, the ICO cannot make a decision unless you have exhausted the complaints procedure provided by Land Registry. The Information Commissioner can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Yours sincerely,

Gurmale Sondh
Senior Corporate Information Officer
Corporate Legal and Assurance Services
Email : [email address]
Land Registry Head Office, 4th Floor, Trafalgar House, 1 Bedford Park, Croydon, CR0 2AQ
GOV.UK | @LandRegGov | LinkedIn | Facebook

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From: Indigo [mailto:[FOI #449544 email]]
Sent: 29 November 2017 23:15
To: _FOI email address <[email address]>
Subject: Freedom of Information request - HM Land Registry arrangements to ensure that e-mail arrangements do not vanish at 11.00pm on 29 March 2019?

Dear HM Land Registry

At the moment, both HM Land Registry and the Ministry of Justice (and probably all Government departments) e-mail is handled by Symantec MessageLabs ("cloud" based service integrating messaging and web security services) on servers hosted in EU countries (eg Germany and the Republic of Ireland). After Brexit, this arrangement is likely to be illegal under existing EU data privacy and protection laws.

I should be grateful to receive any information you may be able to disclose on HM Land Registry's plans to find alternative data centre hosting within the UK after Brexit, so that the Government's e-mail arrangements - and its access to its archived e-mail communications - do not vanish at 11.00pm on Friday 29 March 2019.

Thank you.

Yours faithfully

Rachel Mawhood

Your land and property rights: guaranteed and protected. HM Land Registry has given assurance and confidence to the property market in England and Wales since 1862. Find out more at www.gov.uk/land-registry

If you have received this email and it was not intended for you, please let us know, and then delete it. HM Land Registry checks all mail and attachments for known viruses, however, you are advised that you open any attachments at your own risk.