Historical HMO Registers

Annwyl Mr Blunn

Diolch am eich cais Rhyddid Gwybodaeth.

Nid yw Cyngor Dinas Caerdydd yn cadw'r wybodaeth hon, felly dan Adran 17 o
Ddeddf Rhyddid Gwybodaeth 2000, hysbysiad gwrthod yw'r llythyr hwn.

Cedwir y wybodaeth hon gan Wasanaeth Rheoliadol a Rennir Cyngor Bro
Morgannwg. Gweler rhagor o wybodaeth isod.

http://www.valeofglamorgan.gov.uk/cy/wor...

Dan Adran 45, Arfer Da’r Ddeddf, mae dyletswydd i drosglwyddo ceisiadau i
un awdurdod cyhoeddus at awdurdod cyhoeddus arall sy’n cadw, neu sydd o
bosibl yn cadw, y wybodaeth y gofynnwyd amdani.

Felly, rydym wedi trosglwyddo eich cais at [email address].

Mae modd gweld rhagor o wybodaeth yma:

http://www.valeofglamorgan.gov.uk/cy/our...

Yn gywir,

Dear Mr Blunn

Thank you for your Freedom of Information request.

The City of Cardiff Council does not hold this information therefore under
Section 17 of the Freedom of Information Act 2000 this acts as a refusal
notice.

This information is held by the Shared Regulatory Service, which is
delivered by The Vale of Glamorgan Council. Please see below for further
information.

http://www.valeofglamorgan.gov.uk/en/wor...

Under Section 45, Good Practice of the Act. There is a duty to transfer
requests made to one public authority to another public authority by which
the information requested is or may be held.

Therefore, we have transferred your request to
[email address]

Further information is available here:

http://www.valeofglamorgan.gov.uk/en/our...
for_Information.aspx

Yours sincerely,

Information Governance Team- Tim Llywodraethu Gwybodaeth
City of Cardiff Council - Cyngor Dinas Caerdydd
Room/Yst 357, County Hall/Neuadd y Sir
Cardiff/Caerdydd
CF10 4UW
[1][Cardiff Council request email] / [email address]

══════════════════════════════════════════════════════════════════════════

Cardiff Council are registered as a Data Controller under the General Data
Protection Regulation and Data Protection Act 2018, your personal
information will be processed in line with this legislation. Processing of
personal data is required to perform a specific task(s) in the public
interest, that is set out by law.

All information will be treated as confidential but may be used by the
Council or disclosed to others when required by law. We use a third party
software provider House on the Hill to process requests for information.
For further information on how House on the Hill manage personal data, you
can view their privacy policy here
[2]https://houseonthehill.com/company/priva...

The data will be securely stored by Cardiff Council for a period no longer
than 3 years. You can contact the Data Protection Officer at
[3][email address]

Further information on how the Council process personal data can be viewed
in our Privacy notice:
https://www.cardiff.gov.uk/ENG/Home/New_...

You can report a concern by visiting the ICO website:
[4]https://ico.org.uk

══════════════════════════════════════════════════════════════════════════

Mae Cyngor Caerdydd wedi cofrestru fel Rheolwr Data dan y Rheoliad Diogelu
Data Cyffredinol a Deddf Diogelu Data 2018, caiff eich gwybodaeth bersonol
ei phrosesu yn unol â’r ddeddfwriaeth hon.  Mae angen prosesu data
personol i gyflawni tasg(au) penodol er lles y cyhoedd, a nodir dan y
gyfraith.

Bydd yr holl wybodaeth a roddir yn cael ei thrin yn gyfrinachol ond gall y
Cyngor ei defnyddio neu ei datgelu i eraill os bydd hynny’n ofynnol dan y
gyfraith. Rydym yn defnyddio darparwr meddalwedd trydydd parti House on
the Hill i brosesu ceisiadau am wybodaeth.  I gael rhagor o wybodaeth ar
sut mae House on the Hill yn rheoli data personol, gallwch weld eu polisi
preifatrwydd yma https://houseonthehill.com/company/priva...

Caiff y data ei gadw’n ddiogel gan Gyngor Caerdydd am gyfnod o ddim mwy na
3 blynedd. Gallwch gysylltu â’r Swyddog Diogelu Data ar
[email address]

Gallwch weld rhagor o wybodaeth ar sut mae'r Cyngor yn prosesu data
personol ar ein hysbysiad Preifatrwydd:
https://www.cardiff.gov.uk/CYM/Hafan/Ymw...

Gallwch roi gwybod am unrhyw bryder drwy fynd i'r wefan ICO:
[5]https://ico.org.uk

References

Visible links
1. mailto:[Cardiff Council request email] / [email address]
2. https://houseonthehill.com/company/priva...
3. mailto:[email address]
4. https://ico.org.uk/
5. https://ico.org.uk/

Dear Steve Blunn

FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST

Thank you for your request for information about:

Historical HMO Registers

Your request was received on 28/03/2023 and is being handled under the
terms of the Freedom of Information Act 2000.
Your query has been given the reference 00205089

In some circumstances a fee may be payable and if that is the case I will
let you know. A fees notice will be issued to you, and you will be
required to pay before I will proceed to deal with your request.
You will receive the information requested within 20 working days unless
the Council does not hold the information or there is a reason for it to
be withheld. I will write to you in any event.
If you have any requirements regarding the format any information should
be supplied in, e.g. the language to be used, audio, large print and so
on, then if you have not already done so please let me know.

If you have any queries or concerns then please do not hesitate to contact
me. Please remember to quote the reference number above in any future
communications.
Further information about your rights is also available from the
Information
Commissioner at:

Information Commissioner's Office - Wales

Second Floor, Churchill House

Churchill Way,

Cardiff

CF10 2HH

029 20678400 / Fax:029 20678399

[email address]

Yours sincerely

Information Governance Officer

Legal Services

Vale of Glamorgan Council / Cyngor Bro Morgannwg

tel / ffôn: 01446 700111

mob / sym:

e-mail / e-bost: [email address]
[email address]

Consider the environment. Please don't print this e-mail unless you really
need to.

Ystyriwch yr amgylchedd. Peidiwch ag argraffu'r neges hon oni bai fod gwir
angen.

Visit our Website at [1]www.valeofglamorgan.gov.uk

Ewch i'n gwefan yn [2]www.bromorgannwg.gov.uk

[3]Find us on Facebook / Cewch ddod o hyd i ni ar Facebook

[4]Follow us on Twitter /Dilynwch ni ar Twitter

Correspondence is welcomed in Welsh or English / Croesewir Gohebiaeth yn y
Gymraeg neu yn Saesneg.

References

Visible links
1. http://www.valeofglamorgan.gov.uk/
2. http://www.bromorgannwg.gov.uk/
3. http://en-gb.facebook.com/valeofglamorga...
4. http://twitter.com/vogcouncil

Dear Steve Blunn

Thank you for your request for information on 28th March about: Historical
HMO Registers

The department that manages this data has advised that they are unable to
provide this information due to a system change over in 2017, in addition
to this they noted that we have also reached the date retention cut off
policy preceding 2016.

If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review. Internal review requests should be
submitted within two months of the date of receipt of the response to your
original letter and should be addressed to: The Monitoring Officer, Civic
Offices, Holton Road, Barry, CF63 4RU.

Please remember to quote the reference number above in any future
communications.

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision.
The Information Commissioner can be contacted at:
Information Commissioner's Office - Wales

Second Floor, Churchill House

Churchill Way,

Cardiff

CF10 2HH

029 20678400 / Fax:029 20678399

[email address]

Yours sincerely

FOI Team

Legal Services

Vale of Glamorgan Council / Cyngor Bro Morgannwg

tel / ffôn: 01446 700111

mob / sym:

e-mail / e-bost: [email address] or
[email address]

Consider the environment. Please don't print this e-mail unless you really
need to.

Ystyriwch yr amgylchedd. Peidiwch ag argraffu'r neges hon oni bai fod gwir
angen.

Visit our Website at [1]www.valeofglamorgan.gov.uk

Ewch i'n gwefan yn [2]www.bromorgannwg.gov.uk

References

Visible links
1. http://www.valeofglamorgan.gov.uk/
2. http://www.bromorgannwg.gov.uk/

Dear Mr Blunn,

I have forwarded your email onto Vale of Glamorgan Council FOI team for them to respond directly to you. If you have any future queries regarding HMO registers please contact them direct at [email address]

Kind regards

Information Governance Team- Tim Llywodraethu Gwybodaeth
City of Cardiff Council - Cyngor Dinas Caerdydd
Room/Yst 357, County Hall/Neuadd y Sir
Cardiff/Caerdydd
CF10 4UW
[Cardiff Council request email] / [email address]

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Dear Steve,

We have been forwarded your further email relating to your request from
Cardiff Council.

We handle these requests on their behalf due to it being a shared service.

I have gone back to the service area with your email, please see their
response below.

“The public register is the link provided in his original email, this has
the data for the years 2017 to 2022. I thought the original email
requested the preceding copies in the public register.

I will raise this for digital copies from 2017 to 2022. Someone from the
admin team should be in touch as I believe there is payment for this
request.”

Could you please confirm if you are happy with the details on the public
register, that go back to 2017 or whether you would like the copies they
are referring to?

Please note they say that this may come with a fee.

Kind regards

Information Governance Officer

Legal Services

Vale of Glamorgan Council / Cyngor Bro Morgannwg

tel / ffôn: 01446 700111

e-mail / e-bost: [1][email address]
or [2][email address]

Consider the environment. Please don't print this e-mail unless you really
need to.

Ystyriwch yr amgylchedd. Peidiwch ag argraffu'r neges hon oni bai fod gwir
angen.

Visit our Website at [3]www.valeofglamorgan.gov.uk

Ewch i'n gwefan yn [4]www.bromorgannwg.gov.uk

[5]Find us on Facebook / Cewch ddod o hyd i ni ar Facebook

[6]Follow us on Twitter /Dilynwch ni ar Twitter

Correspondence is welcomed in Welsh or English / Croesewir Gohebiaeth yn y
Gymraeg neu yn Saesneg.

References

Visible links
1. mailto:[email address]%20or
2. mailto:[email address]
3. https://gbr01.safelinks.protection.outlo...
4. https://gbr01.safelinks.protection.outlo...
5. https://gbr01.safelinks.protection.outlo...
6. https://gbr01.safelinks.protection.outlo...

Dear Steve,

The Housing Act 2004 stipulates that an authority should maintain an up-to-date register, however when it comes to historic register data we would not release this information as it would be inaccurate and would also contain data of properties that are no longer HMOs, along with other information which would be deemed personal data.
As a result, a section 40 (FOIA) exemption applies against providing outdated/historic HMO register data, details of this exemption follow:

Section 40 - Personal Information
It is considered that this exemption under Section 40(2) of the Act applies, namely that some of the information is personal information and all personal details are protected under the Data Protection Act 2018 legislation. The Council cannot disclose personal information where to do so would breach any of the data protection principles.
In this case, we consider that to release historic and outdated HMO data cannot be justified as it would contain personal data of 3rd parties, and disclosure would breach the rights of these individuals under the Act.

We hope this clarifies the matter for you.

Kind Regards

FOI Team
Legal Services
Vale of Glamorgan Council / Cyngor Bro Morgannwg
tel / ffôn: 01446 700111
mob / sym:
e-mail / e-bost: [email address] or [email address]

Consider the environment. Please don't print this e-mail unless you really need to.
Ystyriwch yr amgylchedd. Peidiwch ag argraffu'r neges hon oni bai fod gwir angen.

Visit our Website at http://www.valeofglamorgan.gov.uk/
Ewch i'n gwefan yn http://www.bromorgannwg.gov.uk/

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