Thank you for your recent FOI / EIR request. Please find attached an acknowledgement for this request.

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Dear Peter Hall

INFORMATION REQUEST

Thank you for your request for information received on 14th March 2022.

Unfortunately we cannot identify the information you have requested from
the details you have provided.  To help us respond to your request could
you please respond to the following points of clarification:

Can you clarify if you are requesting information about routine service
area fleet hire such as vans etc, and/or the hire of vehicles for the
Civic Office?

Once we receive your clarification, we will consider your request and
respond to you within the statutory timescale of 20 working days. Please
note that the timescale for responding has paused until we receive
clarification from you.

If you have any queries or concerns then please contact us.

Yours sincerely

CORPORATE INFORMATION GOVERNANCE UNIT

Freedom of Information Act 2000 / Environmental Information Regulations
2004

You have the right to appeal against our decision.
If you wish to appeal please set out If you are unhappy with that decision
in writing your grounds of appeal you have the right to appeal to:
and send to:
 
Information Unit
Information Commissioner’s Office –
Caerphilly county borough council, Wales
2nd Floor
Penallta House, Churchill House
Churchill Way
Tredomen Park, Cardiff
CF10 2HH
Ystrad Mynach,
 
Hengoed. CF82 7PG
Telephone: 0330 414 6421 
 
 
Appeals will be determined by an
appropriate senior officer. Website: [1]www.ico.org.uk

Email: [2][email address]

Re-use of information without permission may infringe the Copyright,
Designs and Patents Act 1988. Re-use can include, but is not limited to,
making multiple copies, publishing and issuing copies of the information
to a wider audience. If you would like to re-use copyright material owned
by Caerphilly County Borough Council, please contact us. Authorisation to
re-use copyright material not owned by this Authority should be sought
directly from the copyright owner. 

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Dear Peter Hall,

FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST

Thank you for your request for information received on the 14^th March
2022. We have considered your request and enclose the following
information –

Please can you tell me how much money the council has spent on hiring
vehicles in every financial year since 2017/18?

Can you also please tell me the make/model of the vehicle and the occasion
it was hired for?

However, on this occasion we cannot supply the information you have asked
for. We estimate that the cost of complying with your request would exceed
the appropriate limit of £450 for local government, which is specified in
the Freedom of Information and Data Protection (Appropriate Limits and
Fees) Regulations 2004. Therefore, we are refusing to supply this
information under Section 12 of the Freedom of Information Act 2000.

In order to determine whether your request exceeds this limit, we must
multiply an estimate of the time we expect to take to comply with your
request by £25 per hour.  If the cost of complying with your request would
exceed the appropriate limit of £450 (more than 18 hours), we can refuse
your request.  In making this calculation we are able to include the time
taken to determine whether we hold the information and time taken to
locate, retrieve and extract the information.  The hourly rate of £25 per
hour is set by the Fees Regulations and is not dependent on the seniority
of the officer who carries out the work.

Under the Freedom of Information Act, we a have a duty to provide advice
and assistance to help you narrow, reform or refocus your request so that
the cost of complying with it falls below the appropriate limit of £450. 
Unfortunately, on this occasion, as the information in not separately held
and would require the examination and extraction from an average in excess
of 1,000 records per annum, we are unable provide the detail requested
without exceeding the appropriate fees limit.

If you have any queries or concerns or are in any way dissatisfied with
the handling of your request please contact us.

Yours sincerely

CORPORATE INFORMATION GOVERNANCE UNIT

Freedom of Information Act 2000 / Environmental Information Regulations
2004

You have the right to appeal against our decision.
If you wish to appeal please set out If you are unhappy with that decision
in writing your grounds of appeal you have the right to appeal to:
and send to:
 
Information Unit
Caerphilly county borough council, Information Commissioner’s Office –
Penallta House Wales
Tredomen Park 2nd Floor, Churchill House
Hengoed. CF82 7PG Churchill Way
Cardiff CF10 2HH
 
 
Appeals will be determined by an
appropriate senior officer. Telephone: 0330 414 6421 

Website: [1]www.ico.org.uk

Email: [2][email address]

Re-use of information without permission may infringe the Copyright,
Designs and Patents Act 1988. Re-use can include, but is not limited to,
making multiple copies, publishing and issuing copies of the information
to a wider audience. If you would like to re-use copyright material owned
by Caerphilly County Borough Council, please contact us. Authorisation to
re-use copyright material not owned by this Authority should be sought
directly from the copyright owner.

How we will use your information

Caerphilly County Borough Council will process your request, the
information relevant to your request, your identity and contact details
for the purposes of providing you with a response.  A copy of your request
and your response will be kept for 3 years.  Some requests and responses
may be kept longer but this will be in an anonymised form.  

Your request including your identity and contact details will be
distributed to relevant service areas and elected members who may either
hold the information you have requested or are involved in the processing
of requests.  Other organisations and individuals who may be affected by
the disclosure of the information you have requested may be consulted
prior to a decision being made on the disclosure.

If you have made a complaint to the Information Commissioners Office (ICO)
or others in relation to the processing of your request, copies of your
request, response and any additional correspondence between you and
Caerphilly County Borough Council in relevant to your request may be
shared with them.

You have a number of rights in relation to your information including the
right of access to information we hold about you and the right of
complaint if you are unhappy with the way that we have handled your
request or your information.

For further information on how we process your information and your rights
please click the following link:

[3]https://www.caerphilly.gov.uk/Caerphilly...

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