HEAVERS FARM + ST CHAD'S PRIMARY SCHOOLS, Selhurst ** PARENT ACCESS BAN ** NO Motor Vehicles Except Permits ** 0800-0930 and 1400-1600 ** SOUTH NORWOOD AREA ** - Vehicles passing the entry ban signs

The request was partially successful.

Dear Croydon Borough Council,

Please provide an XLS spreadsheet listing ALL vehicles recorded entering the roads covered by the entry ban, for the period from 15 Aug 2017 to the most recent date available, which will be no earlier than 15 Nov 2017.

This should include

DATE + TIME of entry
ROAD - Alverston Gardens or Dinsdale Gardens
PERMIT - whether the vehicle was covered by a permit - and the period it was valid
LETTER - whether a warning letter was sent - with date
FINE NOTICE - whether a fine notice was sent - with date
RESPONSE - whether the council received a response to the warning letter or an appeal or other representation to the fine
FINE PAID OR CANCELLED - whether the fine was paid or cancelled, and how much - and the reasons if cancelled
FORMAL APPEAL - whether there was a formal appeal after initial appeal was rejected - and OUTCOME - current status of this - paid, cancelled, appealed to PATAS etc
PARTIAL POSTCODE - the first part of the postcode for each vehicle recorded where this is known - eg CR5, SW16 etc
Note - this must be known for any permit or any fine or warring letter issued

Please also provide an XLS table with:

TOTAL NUMBERS of vehicles recorded for each day in each of the 4 roads covered by this entry ban scheme, two in South Norwood and two in Coulsdon
TOTAL NUMBERS of vehicles recorded for each day with PERMITS
TOTAL NUMBERS of vehicles recorded for each day with WARNING LETTERS issued
TOTAL NUMBERS of vehicles recorded for each day with FINE NOTICES issued

4 tables, one for each of the 4 roads, each with 5 columns
DATE
TOTAL
one for each of the 3 categories listed

Yours faithfully,

Lorraine McLeod

Freedom of Information, Croydon Borough Council

 

Dear Ms McLeod

 

Freedom of Information Request

 

Thank you for your recent request.

 

Your request is being considered and you will receive a response within
the statutory timescale of 20 working days, subject to the application of
any exemptions. Where consideration is being given to exemptions the 20
working day timescale may be extended to a period considered reasonable
depending on the nature and circumstances of your request. In such cases
you will be notified and, where possible, a revised time-scale will be
indicated. In all cases we shall attempt to deal with your request at the
earliest opportunity.

 

There may be a fee payable for the retrieval, collation and provision of
the information requested where the request exceeds the statutory limit or
where disbursements exceed £450. In such cases you will be informed in
writing and your request will be suspended until we receive payment from
you or your request is modified and/or reduced.

 

Your request may require either full or partial transfer to another public
authority. You will be informed if your request is transferred.

 

If we are unable to provide you with the information requested we will
notify you of this together with the reason(s) why and details of how you
may appeal (if appropriate).

 

Please note that the directorate team may contact you for further
information where we believe that the request is not significantly clear
for us to respond fully.

 

 

Yours sincerely

 

Joanne Welch-Hall

FOI Co-ordinator

Croydon Council

 

Information in relation to the London Borough of Croydon is available
at [1]http://www.croydonobservatory.org/. Also responses to previous
Freedom of Information requests can also be found on the following link

[2]https://croydondata.wordpress.com/ Council services, online, 24/7
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Freedom of Information, Croydon Borough Council

1 Attachment

Dear Ms McLeod

 

Freedom of Information Request

Please see attached the council's response to your Freedom of Information
request.

Yours sincerely

 

Lynda Fay

FOI Coordinator

Croydon Council

 

Council services, online, 24/7 www.croydon.gov.uk/myaccount Download our
new free My Croydon app for a faster, smarter and better way to report
local issues www.croydon.gov.uk/app From 1 October 2015, it is a legal
requirement for all privately rented properties in Croydon to be licensed.
Landlords without a licence could face fines of up to £20,000. For more
information and to apply for a licence visit
www.croydon.gov.uk/betterplacetorent Please use this web site address to
view the council's e-mail disclaimer -
http://www.croydon.gov.uk/email-disclaimer

Dear Freedom of Information,

It is arguable this should be considered under the EIR rather than the FOI rules.

You say you are "are unable to disclose the information you are seeking.".
That is not correct.
You are perfectly able and entitled to provide this if you choose to do so, and you should consider if it would be in the public interest to do so.

However you may be entitled to Refuse to provide it if the time is excessive and beyond the limit specified..

I do not believe it would need to take as long as you suggest to provide the information.

Please provide a breakdown of time to provide the various separate groups of elements
Then I can modify the request if necessary.

For example, the PCN data should be easy and quick to provide.
Likewise to extract the log of vehicles recorded would be easy and quick.

Yours sincerely,

Lorraine McLeod

Dear Freedom of Information,

I wrote back to you over a week ago, but have not heard back from you.

Kindly confirm that you are dealing with my follow-up to your initial rejection.

Yours sincerely,

Lorraine McLeod

Dear Croydon Borough Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Croydon Borough Council's handling of my FOI request 'HEAVERS FARM + ST CHAD'S PRIMARY SCHOOLS, Selhurst ** PARENT ACCESS BAN ** NO Motor Vehicles Except Permits ** 0800-0930 and 1400-1600 ** SOUTH NORWOOD AREA ** - Vehicles passing the entry ban signs'.

7 Nov 2017 - FOI / EIR Request made to Croydon
8 Nov 2017 - Croydon acknowledge FOI / EIR Request
27 Nov 2017 - Croydon REFUSE provide information to FOI / EIR Request on COST grounds, very limited data given
27 Nov 2017 - Ask Croydon for breakdown of costs so can modify to fall within limit
7 Dec 2017 - Follow up as no reply
17 Dec 2017 - Internal Review request made.

It does not take 3 weeks to provide a breakdown of costs - when an initial estimate must have been made before issuing REFUSAL.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/h...

Yours faithfully,

Lorraine McLeod

Smeeth, Matthew, Croydon Borough Council

2 Attachments

Dear Ms Mcleod,

 

Further to your email dated 17 December 2017, in which you requested an
Internal Review of the Councils response to your request for information.
I have now concluded this review and I am able to reply as follows.

 

In your request for Internal Review, you asked the Council to provide you
with a response to your original request.

 

In your request for information dated 07/11/2017 you requested the
following information:

 

“Please provide an XLS spreadsheet listing ALL vehicles recorded entering
the roads covered by the entry ban, for the period from 15 Aug 2017 to the
most recent date available, which will be no earlier than 15 Nov 2017.

 

This should include

 

DATE + TIME of entry

ROAD - Alverston Gardens or Dinsdale Gardens PERMIT - whether the vehicle
was covered by a permit - and the period it was valid LETTER - whether a
warning letter was sent - with date FINE NOTICE - whether a fine notice
was sent - with date RESPONSE - whether the council received a response to
the warning letter or an appeal or other representation to the fine FINE
PAID OR CANCELLED - whether the fine was paid or cancelled, and how much -
and the reasons if cancelled FORMAL APPEAL - whether there was a formal
appeal after initial appeal was rejected - and OUTCOME - current status of
this - paid, cancelled, appealed to PATAS etc PARTIAL POSTCODE - the first
part of the postcode for each vehicle recorded where this is known - eg
CR5, SW16 etc Note - this must be known for any permit or any fine or
warring letter issued

 

Please also provide an XLS table with:

 

TOTAL NUMBERS of vehicles recorded for each day in each of the 4 roads
covered by this entry ban scheme, two in South Norwood and two in Coulsdon
TOTAL NUMBERS of vehicles recorded for each day with PERMITS TOTAL NUMBERS
of vehicles recorded for each day with WARNING LETTERS issued TOTAL
NUMBERS of vehicles recorded for each day with FINE NOTICES issued

 

4 tables, one for each of the 4 roads, each with 5 columns DATE TOTAL one
for each of the 3 categories listed”

 

 

The Council responded to you on the 30 November 2017 informing you that it
considered that the requested  was exempt from disclosure under S12
Freedom of Information Act 2000 and The Freedom of Information (Fees and
Appropriate Limit) Regulations 2004.

 

The Council stated that to collate the response in this case would take an
inordinate amount of time due to the huge volume of information involved,
and that to do so would therefore  be manifestly unreasonable. 

 

On the 30 November 2017 you requested clarification of the Council’s
response:

 

“With reference to your refusal to provide the information on cost
grounds:

 

I do not believe it would need to take as long as you suggest to provide
the information.

 

Please provide a breakdown of time to provide the various separate groups
of elements

Then I can modify the request if necessary.

 

For example, the PCN data should be easy and quick to provide.

Likewise to extract the log of vehicles recorded would be easy and quick.”

 

You then requested an Internal Review of the original response provided to
you and the failure to the respond to your request for clarification on 17
December 2017:

 

               “Please pass this on to the person who conducts Freedom of
Information reviews.

 

I am writing to request an internal review of Croydon Borough Council's
handling of my FOI request 'WOODCOTE SCHOOLS Coulsdon **. PARENT ACCESS
BAN ** NO Motor Vehicles Except Permit Holders ** Mon-Fri 0800-0930 and
1430-1600 ** DUNSFOLD RISE AREA ** - Vehicles passing the entry ban
signs'.

 

7-11-17: - EIR  -FOI Request made

30-11-17: - Croydon REFUSED on unspecified cost grounds

30-11-17: - Asked council to assist with breakdown of costs

7-12-17: - Croydon stated had passed back "to clarify"

17-12-17: - Nothing further heard

 

It does not take over 2 weeks to clarify a request for details of grounds
for Refusal on cost grounds.”

 

On receiving your request for an Internal Review, I contacted the Head of
Service team responsible for managing the Woodcote Schools Pilot and
reviewed the response that you were originally provided with in response
to your request for information. I consider that the exception available
under S12 Freedom of Information Act 2000 and The Freedom of Information
(Fees and Appropriate Limit) Regulations 2004, was inappropriately applied
when considering your original request and that are able to be provided
with the information you requested, in the attached Excel spreadsheet.

 

I have been informed that the system ignores any vehicles entering the
roads which have valid permits and therefore this information is not held
Further information is not held for  vehicles that entered the road since
15 August 2017; the pilot scheme stated on 4 September 2017 however for
the first 4 weeks warning notices were issued as opposed to PCNs. The
Council  issued PCNs from  2 October 2017 onwards and these are detailed
in the information provided to you.

 

Lastly please accept my apologies for the delay you have experienced in
being provided with the information you requested.

 

If you are not content with the outcome of the Internal Review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at:

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

 

Kind regards

 

Matthew Smeeth

Paralegal

 

[1]cid:995D36CC-63D9-452C-921A-47E295D9BC0F

 

Resources Department

Legal Services

Litigation and Corporate Law Team

7th Floor Zone C
Bernard Weatherill House

8 Mint Walk

Croydon CR0 1EA

 

DX 136016 CROYDON 17

 

 

Tel: 020 8760 5768 (Ext. 62252)

Fax: 020 8760 5679

 

Council services, online, 24/7 www.croydon.gov.uk/myaccount Download our
new free My Croydon app for a faster, smarter and better way to report
local issues www.croydon.gov.uk/app From 1 October 2015, it is a legal
requirement for all privately rented properties in Croydon to be licensed.
Landlords without a licence could face fines of up to £20,000. For more
information and to apply for a licence visit
www.croydon.gov.uk/betterplacetorent Please use this web site address to
view the council's e-mail disclaimer -
http://www.croydon.gov.uk/email-disclaimer

References

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