Hampshire County Council - Fruit and vegetables, Milk, Morning Goods Tender Pack

Robin Hilton-Jones made this Freedom of Information request to Hampshire County Council

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The request was successful.

Robin Hilton-Jones

Dear Hampshire County Council, Freedom of Information Team

My FoI request is for the tender pack relating to the tender notice
which is pasted below.

This is all the information which would have been sent to
businesses expressing interest in submitting a tender.

This would be likely to include:

* Invitation to Tender document
* Pre Qualification Questionaire
* Other information about the Council's requirements eg the number
of schools involved
* Contract terms and condition

Yours faithfully,

Robin Hilton-Jones

**************************************************************************************

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Official Name:
Hampshire County Council
Postal Address:
Bar End Road
Town:
Winchester Postal Code:
SO23 9NR Country:
UK
For the attention of:

+44 1962826920
E-Mail:

General Address of the contracting authority (URL)
http://www.hants.gov.uk/
Address of the Buyers Profile (URL)

Electronic access to information
https://in-tendhost.co.uk/hampshire

Further information can be obtained at: Checked boxAs in above mentioned contact point(s)
Unchecked box Other: Please complete Annex A.I
Specifications and further documents can be obtained at: Checked boxAs in above mentioned contact point(s)
Unchecked box Other: Please complete Annex A.II
Tenders or requests to participate must be sent to: Checked boxAs in above mentioned contact point(s)
Unchecked box Other: Please complete Annex A.III

I.2)

Type of contracting Authority and Main Activity or Activities

U
Checked box General public services
y
Checked box Environment

Checked box Recreation, culture and religion
Checked box Education

The contracting authority is purchasing on behalf of other contracting authorities: Yes
Portsmouth City Council

University of Southampton

Southampton City Council

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

The supply and distribution of Fruit and Vegetables and Milk and Morning Goods.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

County of Hampshire, United Kingdom. In addition this contract may be used by Portsmouth City Council, Southampton City Council and the University of Southampton.

NUTS Code UKJ33

II.1.3)

This notice involves

The establishment of a framework agreement Checked box

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with several operators Checked box

Number of participants to the framework agreement envisaged
Maximum number:20

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The requirement of this contract is for the contractor(s) to supply and deliver Fruit and Vegetables and Milk and Morning Goods, as required through the use of lots, to Hampshire County Council and other Customers in accordance with the Framework Agreement Conditions of Contract.

II.1.6)

Common Procurement Vocabulary (CPV)

Main vocabulary Supplementary vocabulary (when applicable)
Main object 15300000
Additional objects

15310000

15331000

15500000

15510000

15800000

15810000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)
Checked box

II.1.8)

Division into lots
Yes

Tenders may be submitted for:
one or more lots Checked box

II.1.9)

Will variants be accepted
No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion
Period in month/s: 48(from the award of the contract)

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Hampshire County Council reserves the right to require deposits, guarantees, bonds, warranties and other forms of appropriate security, as defined within the Tender documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

See Tender documents for further details.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

See Tender documents for further details.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Suppliers are required to meet minimum, or better, standards set out in the technical specification contained within the tender documents particularly in respect of European Union Standards (as published by the Food Standards Agency) and the delivery of products within defined timescales set out in the specification.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are met:

In accordance with Articles 43 to 51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992, 2011/1441 and Regulation 23 of the Public Contracts Regulations 2006 as amended by 'The Public Contracts (Amendment) Regulations 2009', and as set out in the Pre-Qualification Questionnaire. Organisations are advised it is a condition of this contract that all managers and operatives (Including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.

Organisations interested in the opportunity should also review the Pre-Qualification documentation for more details regarding the conditions for participation.

III.2.2)

Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met:

In accordance with Articles 43 to 51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992, 2011/1441; and Regulation 24 of the Public Contracts Regulations 2006 as amended by The Public Contracts (Amendment) Regulations 2009, and as set out in the Tender documentation.

Minimum level(s) of standard possibly required

Organisations are advised that the following minimum

insurance levels are required:

Employer's liability 5 000 000 GBP.

Public liability 5 000 000 GBP.

Product liability 5 000 000 GBP.

Motor Insurance 5 000 000 GBP for small vehicles and 10 000 000 GBP for HGV vehicles (for any one occurrence or series of occurrences arising out of one event be not less than 10 000 000 GBP for injury or damage and unlimited for death).

Providers on the Framework will generally be limited to work to the value of one quarter of their annual turnover.

Note:Work may be awarded beyond this general limit, but the provider(s) will be subject to further financial risk assessment.

To support the financial assessment, the Council will obtain a financial appraisal report from 'N2Check'. The report provides the council with an overall Risk Score which will be used to assess the aplicants' financial standing. If this information is not available from N2Check, a risk score obtained for your organisation will be assessed against the criteria as detailed below:

Score of between 0 and 25 = Fail

Score of between 26 and 50 = Pass (this is subject to the provision of a suitable parent company guarantee or commitment to provide a performance bond if/when deemed appropriate). If either guarantee is unable to be provided a fail score will be recorded. Also note : a financial appraisal (using the same finacial appraisal and evaluation process) will be carried out on the Parent Company to assess their suitability to act as guarantor.

Score of 51 and Over = Pass

Further details on Economic and Financial Ability can be found in the Tender documentation.

III.2.3)

Technical capacity
Information and formalities necessary for evaluating if requirements are met:

In accordance with Articles 43 to 51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992,2011/1441; and Regulation 25 of the Public Contracts Regulations 2006 as amended by The Public Contracts(Amendment) Regulations 2009, and as set out in the Tender documentation.

Minimum level(s) of standard possibly required

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops Unchecked box
The execution of the contract is restricted to the framework of sheltered employment programmes Unchecked box

Section IV: Procedure

IV.1)

Type of Procedure

Open Checked box Restricted Unchecked box
Accelerated restricted Unchecked box Negotiated Unchecked box
Accelerated negotiated Unchecked box Competitive dialogue Unchecked box

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?
No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated Unchecked box

IV.2)

Award Criteria

A) Lowest Price No

B) The most economically advantageous tender in terms of:

B1) Criteria as stated in contract documents: Yes

B2) Criteria as stated below: No

Criteria Weighting

IV.2.2)

An electronic auction will be used
No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

HS2144

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice Unchecked box
Notice on a Buyer Profile Unchecked box

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents
Obtainable until 25-09-2014 14:00

Price (where applicable) Currency:

Terms and method of payment:

IV.3.4)

Time-limit for receipt of tenders or requests to participate
25-09-2014 14:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates
Estimated date

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up
Checked box EN

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

IV.3.8)

Conditions for opening tenders

Persons authorised to be present at the opening of tenders (where applicable)

Date: 25-09-2014 14:00
Place The Castle, Winchester, Hampshire SO23 8UL.

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?
No

If yes, indicate the project/programme and any useful reference

VI.3)

Additional Information

Expressions of Interest is by way of registration and download of the Tender documentation from the Council's electronic tender portal - 'In-tend', found at https://in tendhost.co.uk/hampshire

Consideration is given upon completion and return of the Tender documentation through In-tend, (found at https://in-tendhost.co.uk/hampshire/ by the date and time specified in IV 3.4. Suppliers not already registered on In-tend are required to register their company details on the In-tend, E-tendering system. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link https://in-tendhost.co.uk/hampshire

Once in the web site, click on 'Current Tenders' and then on 'New Tender Details' for this framework. Further information, details, subsequent messages and tender documents will be transmitted by In-Tend so it is vital your company is registered. if you wish to express interest in this Framework, please click on 'Express Interest' and if you have not previously done so, register your company. E-mail addresses should ideally be for the person who will deal with this tender. All login details, subsequent messages and tender amendments/clarifications will automatically be sent to this E-mail address, it is therefore necessary that the email account registered on this system is regularly monitored. You may register more than on Email user per organisation against your account.

Further information about Hampshire County Council can be found at http://www.hants.gov.uk/

This Contract is for the Supply and Distribution of Fruit and Vegetables and Milk and Morning Goods to Hampshire County Council and Customers including but not limited to Hampshire Schools and Colleges, Hampshire Fire and Rescue Service, Hampshire Constabulary and the Office of the Police and Crime Commissioner, the Care Sector, Poole Borough Council, Portsmouth City Council, Southampton City Council, University of Southampton and miscellaneous customers (including other public sector organisations, academies and free schools) within the Hampshire geographical area and surrounding Counties.

Any organisation described below may utilise the resulting Contract from the commencement date.

http://www.iwight.com/

http://www.hampshire.police.uk/internet

http://www.hantsfire.gov.uk/

http://www.hampshire-pcc.gov.uk/Home.aspx

http://www.education.gov.uk/edubase/home...

www.schoolswebdirectory.co.uk/localautho...

http://www.uk-universities.net/Colleges/...

http://www.uk-universities.net/Universit...

http://tna.europarchive.org/201010151202...

www.nhs.uk/ServiceDirectories/Pages/Acut...

www.charity-commission.gov.uk/registered...

http://www.swcouncils.gov.uk/nqcontent.c...

http://www.iese.gov.uk

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Official Name:

Postal Address:

Town:
Postal Code:
Country:

E-Mail:
Telephone:

Internet address (URL):
Fax:

Body responsible for mediation procedures

Official Name:

Postal Address:

Town:
Postal Code:
Country:

E-Mail:
Telephone:

Internet address (URL):
Fax:

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

Official Name:

Postal Address:

Town:
Postal Code:
Country:

E-Mail:
Telephone:

Internet address (URL):
Fax:

VI.5)

Dispatch date of this Notice
11-08-2014

ANNEX B

Information About Lots

Lot No: 1 Title: Basingstoke, Fleet, Hook and Yateley area

1)

Short Description

The supply and distribution of Fruit and Vegetables and Milk and Morning Goods.

2)

Common Procurement Vocabulary (CPV)

Main vocabulary Supplementary vocabulary (when applicable)
Main object 15300000
Additional objects

15310000

15331000

15500000

15510000

15800000

15810000

3)

Quantity or scope

Estimated Cost Excluding VAT: 295 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 2 Title: Alton, Petersfield, Farnborough and Aldershot area

1)

Short Description

The supply and distribution of Fruit and Vegetables and Milk and Morning Goods.

2)

Common Procurement Vocabulary (CPV)

Main vocabulary Supplementary vocabulary (when applicable)
Main object 15300000
Additional objects

15310000

15331000

15500000

15510000

15800000

15810000

3)

Quantity or scope

Estimated Cost Excluding VAT: 250 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 3 Title: Portsmouth, Havant, Waterlooville, Horndean and Hayling Island area

1)

Short Description

The supply and distribution of Fruit and Vegetables and Milk and Morning Goods.

2)

Common Procurement Vocabulary (CPV)

Main vocabulary Supplementary vocabulary (when applicable)
Main object 15300000
Additional objects

15310000

15331000

15500000

15510000

15800000

15810000

3)

Quantity or scope

Estimated Cost Excluding VAT: 230 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 4 Title: Fareham and Gosport area

1)

Short Description

The supply and distribution of Fruit and Vegetables and Milk and Morning Goods.

2)

Common Procurement Vocabulary (CPV)

Main vocabulary Supplementary vocabulary (when applicable)
Main object 15300000
Additional objects

15310000

15331000

15500000

15510000

15800000

15810000

3)

Quantity or scope

Estimated Cost Excluding VAT: 280 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 5 Title: Winchester, Eastleigh and Hedge End area

1)

Short Description

The supply and distribution of Fruit and Vegetables and Milk and Morning Goods.

2)

Common Procurement Vocabulary (CPV)

Main vocabulary Supplementary vocabulary (when applicable)
Main object 15300000
Additional objects

15310000

15331000

15500000

15510000

15800000

15810000

3)

Quantity or scope

Estimated Cost Excluding VAT: 400 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 6 Title: Totton, New Forest, Hythe, Fawley and HC3S-catered Dorset schools

1)

Short Description

The supply and distribution of Fruit and Vegetables and Milk and Morning Goods.

2)

Common Procurement Vocabulary (CPV)

Main vocabulary Supplementary vocabulary (when applicable)
Main object 15300000
Additional objects

15310000

15331000

15500000

15510000

15800000

15810000

3)

Quantity or scope

Estimated Cost Excluding VAT: 290 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 7 Title: Romsey, Chandlers Ford, Andover, Stockbridge and HC3S-catered Wiltshire schools

1)

Short Description

The supply and distribution of Fruit and Vegetables and Milk and Morning Goods.

2)

Common Procurement Vocabulary (CPV)

Main vocabulary Supplementary vocabulary (when applicable)
Main object 15300000
Additional objects

15310000

15331000

15500000

15510000

15800000

15810000

3)

Quantity or scope

Estimated Cost Excluding VAT: 340 000 GBP.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 8 Title: Southampton City Council schools, University of Southampton and HC3S-catered Southampton schools

1)

Short Description

The supply and distribution of Fruit and Vegetables and Milk and Morning Goods.

2)

Common Procurement Vocabulary (CPV)

Main vocabulary Supplementary vocabulary (when applicable)
Main object 15300000
Additional objects

15310000

15331000

15500000

15510000

15800000

15810000

3)

Quantity or scope

The estimated annual spend for this Lot is split as follows:

Southampton City Council - GBP 330 000 (including HC3S catered Southampton schools)

University of Southampton - GBP 220 000.

Estimated Cost Excluding VAT: 550 000 GBP.

4)

CCBS FOI, Hampshire County Council

Dear Mr Hilton-Jones

 

I am writing to confirm receipt of your Freedom of Information Request.  

Your request was received on 14 December 2015 and we will endeavour to
send a response within the 20 working days allowed under the Act.

 

Yours sincerely

Tara Pothecary
Complaints & Freedom of Information Coordinator
Culture, Communities & Business Services
Three Minsters House, Room 0.02
Winchester
SO23 8UL
email [email address]
telephone 01962 847096
www.hants.gov.uk/ccbs

 

 

 

CCBS FOI, Hampshire County Council

2 Attachments

Dear Mr Hilton-Jones

 

Please find our response to your recent request for information.

 

Yours sincerely

 

Julie Oliver
Senior Administration Officer
Culture, Communities & Business Services
Three Minsters House
Winchester
SO23 8UL
email [1][email address]
[2]www.hants.gov.uk/ccbs

 

 

 

References

Visible links
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