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Acknowledgement

Thank you for your recent email which we are handling in accordance with
the Freedom of Information Act 2000/Environmental Information Regulations
2004.  I acknowledge receipt and confirm that we will respond within 20
working days from the date of receipt.

If you have any further queries regarding our Freedom of Information/
Environmental Information Regulations procedures please contact the team
by emailing [1][Tunbridge Wells Borough Council request email]

This is an automated response.

Yours sincerely

FOI Team

T: 01892 550772

E: [2][Tunbridge Wells Borough Council request email]

01892 550772

Town Hall, Royal Tunbridge Wells, Kent, TN1 1RS

[3]www.tunbridgewells.gov.uk         

This e-mail is confidential and intended solely for the use of the
individual to whom it is addressed. Any views or opinions presented are
solely those of the author and do not necessarily represent those of
Tunbridge Wells Borough Council. If you are not the intended recipient, be
advised that you have received this e-mail in error and that any use,
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Dear Charlie Burton,

Please accept my apologies for the delay in responding to your Freedom of
Information request.  We are still reviewing your request and will be in
contact with you as soon as possible

Yours sincerely

FOI Team

T: 01892 554077

E: [1][Tunbridge Wells Borough Council request email]

Town Hall, Royal Tunbridge Wells, Kent, TN1 1RS

[2]www.tunbridgewells.gov.uk

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Dear Charlie Burton,

Re: FOI F11695

Thank you for your Freedom of Information request, I apologise for the
delay in providing a response.

Please find below the response to your recent request. The information has
been provided by our Parks and Procurement Teams.

Your request and our response:

• What are the current plans moving forward in regards to obtaining
suppliers for grounds maintenance (and similar) services? The current
contract has been extended to 31 December 2026. The Council will be
undertaking a full procurement process in order to appoint any contractor
for the new contract, which will involve supplier engagement prior to the
release of any tender.

• What are the contractual performance KPI's for this contract? The KPI’s
for the contract are negotiated and agreed with the supplier, and are kept
under review during performance reviews and contract management meetings.
The contract is measured against the specification.

• Do you feel the contractual performance KPI's are being met by the
current supplier? No information held.

• Suppliers who applied for inclusion on each framework/contract and were
successful & not successful at the PQQ & ITT stages • Actual spend on this
contract/framework (and any sub lots), from the start of the contract to
the current date • Start date & duration of framework/contract?  No
records held of the unsuccessful tenders.

• Could you please provide a copy of the service/product specification
given to all bidders for when the contracts were last advertised? No
information held, the service has evolved since the previous tender.

• Is there an extension clause in the framework(s)/contract(s) and, if so,
the duration of the extension?   Within the contract we had the option to
extend for 5 years which we have taken. We can not extend any further than
2026.

• Has a decision been made yet on whether the framework(s)/contract(s) are
being either extended or renewed? Explained above

• Who is the senior officer (outside of procurement) responsible for this
contract? – Gary Stevenson

If you are dissatisfied with the information provided or the way in which
we have dealt with your request, you can request a review.   Please write
to Mid-Kent Legal Services, Town Hall, Royal Tunbridge Wells, Kent, TN1
1RS or via e-mail to [1][email address]  requesting a review
of the decision.

We will aim to deal with your request within 20 working days. If you
remain dissatisfied following our review, you can then appeal to the
Information Commissioner.

Yours sincerely

FOI Team

T: 01892 554077

E: [2][Tunbridge Wells Borough Council request email]

Town Hall, Royal Tunbridge Wells, Kent, TN1 1RS

[3]www.tunbridgewells.gov.uk

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