Grounds Maintenance Contract
Dear FOI Team,
I would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to contract(s) you have or will be bringing to tender for grounds maintenance, environmental services and similar.
The details we politely request are:
• What are the current plans moving forward in regards to obtaining suppliers for grounds maintenance (and similar) services?
• What are the contractual performance KPI's for this contract?
• Do you feel the contractual performance KPI's are being met by the current supplier?
• Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages
• Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date
• Start date & duration of framework/contract?
• Could you please provide a copy of the service/product specification given to all bidders for when the contracts were last advertised?
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?
Thank you for your help.
Yours sincerely
Charlie Burton
Thank you for your e-mail, requesting that certain information is made available to you under the Freedom of Information Act 2000/Environmental Information Regulations 2004. The Council has now started to process your request.
The Council always aims to disclose information as quickly as possible. However, if for some reason we cannot complete your request within 20 working days (ie by 14/04/2023) we will write to you again before that date to explain why and to let you know when you will receive the information. Please remember that documents sent by post may take few extra days to reach you.
The Council will normally disclose all the information which you have requested unless there is a good reason for not doing so. If any information will not be disclosed because it is exempt, we will write to you and explain why. Please note that, whilst the Council will disclose documents which already exist and which contain the information which you have requested, the Council is not required to compile documents specifically to deal with your request.
Once the information has been identified, the Council can also ask that you pay a fee to cover the costs of any printing, photocopying, postage, etc., for processing and delivering the information to you. Details of any fee to be paid will be notified to you as soon as possible.
Please quote the reference number 23/193 in any future correspondence about this request.
If you are dissatisfied with this response, then you may ask the Council to conduct an internal review of your case by writing to the Council’s FOI Team ([Tonbridge and Malling Borough Council request email]). If you are still not content after the Council has conducted an internal review of your case, then you may apply directly to the Information Commissioner (ICO) for a decision. Generally, the ICO cannot make a decision unless you have exhausted the internal review procedure provided by the Borough Council.
The Information Commissioner can be contacted in writing at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
Please quote the reference number at the top of this email in any future correspondence about this request.
Adrian Stanfield
Freedom of Information Co-Ordinator
website: www.tmbc.gov.uk
Dear Mr Burton,
I refer to your request for information. This request has now been
considered under the provisions of Freedom of Information Act 2000
(“FOIA”) and responses to your questions are against your original request
below.
Internal Review
If you are dissatisfied with this response, you can request an internal
review of the decision by making a request to [1][Tonbridge and Malling Borough Council request email].
Complain to the Information Commissioner
If you are not content after the Council has conducted an internal review
of your case, then you may apply directly to the Information Commissioner
(ICO) for a decision.
The Information Commissioner can be contacted in writing at: The
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Regards
Joanne Sonnex
PA to the Director of Street Scene, Leisure & Technical Services
Tonbridge and Malling Borough Council
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