Grit Bins - Locations - Dates + Reasons for Installation or Rejection

Marlon Campbell made this Freedom of Information request to Kent County Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear Kent County Council,

Please provide an XLS spreadsheet which includes the following data relating to council grit bin provision on the highway.

Reference Number of each bin - or number each line if the bins are not currently referenced by number and explain why this is.
Location of grit bin by street and by ward, and by postcode
Date of installation of grit bin - if this is not precisely known, then provide the best estimate, or for example state "not known, prior to 1970"
Reason for installation at that location - eg officer request, member request, public request (with date of request)
Date of last 5 occasions on which the grit bin was filled - or closest available approximation if precise data is not held, eg once each during the 5 days beginning on 1-9-10.

Amount of salt / grit delivered on each complete delivery by a vehicle - presumably this figure will vary according to weather and use made of each grit bin - and by which group of bins were filled - please state.
Data for each bin is not expected, however I do wish to find out whether some grit bins are more used than others, so please assist as far as possible.

Include but afterwards any grit bins which were located on the highway and have since been removed, and state in this case when they were removed and why.

Include also but separately each location where a grit bin has been requested but not provided.
In these cases, provide the date or dates that the request was made, and the reason it was not installed.

If any grit bins had to be replaced, possibly because they were damaged or stolen, include the date of the report of grit bin damage or missing, the reason, and the date of replacement.

What has been the council's budget for new grit bins in each of the past 10 years?
How much was actually spent in those years?
How many new grit bins were actually installed in each of those years?

Please provide similar data for refilling the grit bins.

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What are the criteria for installation of grit bins?

How much does it cost to
(a) purchase
(b) install
(c) maintain
(d) fill a grit bin - (i) material + (ii) distribute to site?

Yours faithfully,

Marlon Campbell

Kent County Council

Dear Marlon Campbell,

Thank you for your email below.

Kent County Council acknowledges your request for information under the
Freedom of Information Act 2000. Assuming KCC holds this information, we
will endeavour to supply the data to you as soon as possible but no later
than 27th January 2011 (20 working days from date of receipt).

We will advise you as soon as possible if we do not hold this information
or if there are exemptions to be considered and/or any costs for providing
the information. Please quote our reference - FOI/10/1526 - in any
communication regarding this particular request.

Best regards

Corporate Access to Information Team, Chief Executive's Department
Kent County Council, Legal & Democratic Services, Room B.48, Sessions
House, County Hall, Maidstone. ME14 1XQ.
Tel: 01622 696265 or 01622 694261 - Fax: 01622 696075
[1]http://www.kent.gov.uk/your_council/have...

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Kent County Council

2 Attachments

Dear Mr Campbell

Further to your request for information relating to the Council's grit
bins, I would like to offer my apologies for the slight delay in providing
our response to you. Because the information you have requested falls
under the scope of the Freedom of Information Act (FoIA) and is
information held within the Environment, Highways & Waste Directorate (the
directorate), your request has been forwarded to me so that I can
co-ordinate the response on behalf of the directorate. This is to comply
with procedures that the County Council has for dealing with all FoIA
requests.

Although the response has been sent from me, I have liaised with the
Council's Kent Highway Services who have provided the following in answer
to your request:

The County Council's highway function has undergone major transformation
and several restructures in the last five years but prior to April
2005 the highway function was provided by the County's 12 District
Councils in partnership with the County Council. During that time records
would have been created and held by each of the respective District
Council's and where required these were transferred back to the County
Council when the Highway Partnerships Agreements came to an end in March
2005.

The last six years have seen major changes to the way in which our Highway
information has been recorded and kept and much of this has been down to
new ways of working and considerable investment in technology. This has
already brought significant benefits to working practices and ultimately
our service delivery.

Whilst we will endeavour to answer your request as accurately as possible,
our records were not and are not held in the format you have requested and
therefore it is not possible to provide information to the level of detail
you have asked for. In addition, some records may no longer be held
because there has never been a business or statutory reason for us to hold
them for long periods and they will have been destroyed in accordance with
the Council's Record Retention Schedule or business need.

You asked to be provided with the Reference Number of each bin - or number
each line if the bins are not currently referenced by number and explain
why this is. The Council's salt bins are not individually itemised in any
way and whilst we do not hold any specific information that would explain
our reasons for this, it is simply because we have not had any statutory
or business need to reference these assets in this way.

Location of grit bin by street and by ward, and by postcode - Details
regarding current locations of salt bins can be found on our website via
the following
link :[1]http://www.kent.gov.uk/roads_and_transpo...

Date of installation of grit bin - if this is not precisely known, then
provide the best estimate, or for example state "not known, prior to 1970"
- Not known

Reason for installation at that location - eg officer request, member
request, public request (with date of request) - Not known
Date of last 5 occasions on which the grit bin was filled - or closest
available approximation if precise data is not held, eg once each during
the 5 days beginning on 1-9-10. - This information is not held by salt
bin, however as mentioned on our website, salt bins are refilled twice a
year and more often if weather conditions require. In such cases our
contractor is instructed to fill all salt bins that are empty. Each bins
holds 509 litres of grit.

Amount of salt / grit delivered on each complete delivery by a vehicle -
presumably this figure will vary according to weather and use made of each
grit bin - and by which group of bins were filled
- please state. Data for each bin is not expected, however I do wish to
find out whether some grit bins are more used than others, so please
assist as far as possible. - One order is raised per district when salt
bins require refilling and therefore there is no specific identification
of each salt bin. Whilst we have some record of the information requested
within our systems, it is not held or referenced by any identifier which
would enable us to provide this information.

Include but afterwards any grit bins which were located on the highway
and have since been removed, and state in this case when they were removed
and why. - Information not held

Include also but separately each location where a grit bin has
been requested but not provided. In these cases, provide the date or dates
that the request was made, and the reason it was not installed. - Our
records are not organised in a way in which we would be able to identify
this information and whilst some information will be held, to locate that
information and collate it would take in excess of the 18 hour limit
provided for within the Freedom of Information Act and therefore I regret
we are unable to comply with this element of your request.

If any grit bins had to be replaced, possibly because they were damaged or
stolen, include the date of the report of grit bin damage or missing, the
reason, and the date of replacement. - Our records are not organised in a
way we would be able to identify this information and whilst some
information will be held, to locate that information and collate it would
take in excess of the 18 hour limit provided for within the Freedom of
Information Act and therefore I regret we are unable to comply with this
element of your request.

What has been the council's budget for new grit bins in each of the past
10 years? - Our budget has not in the past separately made provision
specifically for new salt bins, however we can advise that the budget for
new salt bins for 2009/10 was £10,000; and in 2010/11 £20,000.

How much was actually spent in those years? - Our expenditure codes do not
and have not in the past separately identified costs in relation
specifically to salt bins, however enclosed is a spreadsheet giving the
costs of expenditure on salt bins and snow fencing for each year since
1990/91. Because of the way highway related costs are coded and recorded
within our system, it is difficult to separate the costs from snow
fencing. Over recent years we do not provide snow fencing except in
specific locations. (encl)
How many new grit bins were actually installed in each of those years? -
Our records are not organised in a way in which we would be able to
identify this information and whilst some information will be held,
to locate that information and collate it would take in excess of the 18
hour limit provided for within the Freedom of Information Act and
therefore I regret we are unable to comply with this element of your
request.

Please provide similar data for refilling the grit bins. - Information not
held

What are the criteria for installation of grit bins? - In the last two
years there has been a set criteria for requests for the provision of salt
bins by members of the public, details are on our website but some
information is attached for your ease of reference.
How much does it cost to
(a) purchase
(b) install
(c) maintain
(d) fill a grit bin - (i) material + (ii) distribute to site? -
Information is not separately held but we can advise the cost of providing
a salt bin and for refilling three times is £595.53

I trust this response is helpful to you but if you have any query with the
information provided please contact me. However, if you are unhappy with
this response, and believe KCC has not complied with legislation, please
ask for a review by following our complaints process; details can be found
at this
link [2]http://www.kent.gov.uk/your_council/have... on
our website. Please quote reference FOI/10/1526 in any further
correspondence relating to this request.

If you still remain dissatisfied following an internal review, you can
appeal to the Information Commissioner, who oversees compliance with the
Freedom of Information Act 2000. Details of what you need to do, should
you wish to pursue this course of action, are available from the
Information Commissioner*s website
[3]http://www.ico.gov.uk/complaints/freedom...

Yours sincerely

Pauline Banks

Information Governance Officer

EHW Resources Division

T: 01622 696915

F: 01622 221636
E: [4][email address]

Kent County Council,

Environment Highways and Waste Directorate,

Invicta House, County Hall, Maidstone, Kent ME14 1XX

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--------------------------------------------------------------------------

From: Freedom of Information - CED
Sent: 29 December 2010 09:49
To: 'Marlon Campbell'
Subject: FOI/10/1526 ACKNOWLEDGEMENT TO FOI REQUEST RECEIVED 29th DECEMBER
2010
Importance: High

Dear Marlon Campbell,

Thank you for your email below.

Kent County Council acknowledges your request for information under the
Freedom of Information Act 2000. Assuming KCC holds this information, we
will endeavour to supply the data to you as soon as possible but no later
than 27th January 2011 (20 working days from date of receipt).

We will advise you as soon as possible if we do not hold this information
or if there are exemptions to be considered and/or any costs for providing
the information. Please quote our reference - FOI/10/1526 - in any
communication regarding this particular request.

Best regards

Corporate Access to Information Team, Chief Executive's Department
Kent County Council, Legal & Democratic Services, Room B.48, Sessions
House, County Hall, Maidstone. ME14 1XQ.
Tel: 01622 696265 or 01622 694261 - Fax: 01622 696075
[5]http://www.kent.gov.uk/your_council/have...

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Dear Kent County Council,

Thank you for your reply.

The weblink you provided for the locations of grit / salt bins gives this error message.

Could you please provide the correct weblink.

--

Error 404 - page cannot be found

The page you have requested could not be found on our site. We have recently redesigned the website and some information may have moved to a different page.

Please try again using the site map provided below. If you think there may be an error on this site please let us know by contacting

[email address].

Yours faithfully,

Marlon Campbell

Kent County Council

Dear Mr Campbell,

Thank you for your email dated the 28th January 2011 from which I was
sorry to learn that the web link that we had provided did not function
correctly.

Please find below the correct link which will enable you to access the
District Winter Plans for each district within Kent County Council's area.
By clicking on each area you will be able to access information relating
to the location of each grit/salt bin within that area.

[1]http://www.kent.gov.uk/roads_and_transpo...

In closing, please accept my apologies for the web link not functioning
properly and for any inconvenience that this may have caused.

Yours sincerly

Richard Battrum

Richard Battrum
Information Governance
EHW Resources Division
01622 221037
01622 221636
[email address]
2nd Floor, Invicta House, County Hall, Maidstone, Kent ME14 1XX

Please consider the environment before printing this email

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