Grit Bins - Locations - Dates + Reasons for Installation or Rejection

Marlon Campbell made this Freedom of Information request to London Borough of Barking and Dagenham Council

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The request was partially successful.

Dear Barking & Dagenham Borough Council,

Please provide an XLS spreadsheet which includes the following data relating to council grit bin provision on the highway.

Reference Number of each bin - or number each line if the bins are not currently referenced by number and explain why this is.
Location of grit bin by street and by ward, and by postcode
Date of installation of grit bin - if this is not precisely known, then provide the best estimate, or for example state "not known, prior to 1970"
Reason for installation at that location - eg officer request, member request, public request (with date of request)
Date of last 5 occasions on which the grit bin was filled - or closest available approximation if precise data is not held, eg once each during the 5 days beginning on 1-9-10.

Amount of salt / grit delivered on each complete delivery by a vehicle - presumably this figure will vary according to weather and use made of each grit bin - and by which group of bins were filled - please state.
Data for each bin is not expected, however I do wish to find out whether some grit bins are more used than others, so please assist as far as possible.

Include but afterwards any grit bins which were located on the highway and have since been removed, and state in this case when they were removed and why.

Include also but separately each location where a grit bin has been requested but not provided.
In these cases, provide the date or dates that the request was made, and the reason it was not installed.

If any grit bins had to be replaced, possibly because they were damaged or stolen, include the date of the report of grit bin damage or missing, the reason, and the date of replacement.

What has been the council's budget for new grit bins in each of the past 10 years?
How much was actually spent in those years?
How many new grit bins were actually installed in each of those years?

Please provide similar data for refilling the grit bins.

--

What are the criteria for installation of grit bins?

How much does it cost to
(a) purchase
(b) install
(c) maintain
(d) fill a grit bin - (i) material + (ii) distribute to site?

Yours faithfully,

Marlon Campbell

Freedom of Information, London Borough of Barking and Dagenham Council

Thank you for contacting the Freedom of Information (FOI) Team this is
confirmation that your email has been received.
An officer of the council will shortly be in touch with you.


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successful.
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ahmed remi,

Dear Marlon Campbell

Thank you for your e-mail received 04 January 2011 requesting information regarding data relating to council grit bin provision on the highway.

Jacquie Harris in Environmental will arrange for the information to be provided to you no later than 28/01/2011.

Whilst it is the Council's policy to provide information wherever possible, I need to advise you that there are a number of exemptions under the Freedom of Information Act 2000. These may prevent me from releasing all or some of the information you have asked for. You will, however be informed if this is the case and why.

Yours sincerely

Remi Ahmed
Corporate Complaints & FOI Team
Barking and Dagenham Direct
London Borough of Barking and Dagenham
2nd Floor Roycraft House
Linton Road Barking
IG11 8HE
Phone: 020 8227 5788
Fax: 020 8227 5184

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Dear ahmed remi,

I note that more than a month has passed without effective reply.

Please confirm that a full reply will be provided within seven days, lest a complaint to the ICO become necessary.

Yours sincerely,

Marlon Campbell

Harris Jacquie, London Borough of Barking and Dagenham Council

Dear Marlon Campbell

Thank you for your e-mail received 04 January 2011 requesting information
regarding data relating to council grit bin provision on the highway.

I am responsible for coordinating responses to Freedom of Information
received by this division. I hope you will accept my apologies for both
the delay and incomplete response. Unfortunately I am still waiting for
information to be provided to me, however I am liaising with the officer
on a regular basis and I will do my utmost to provide you with a final
response by no later than next Monday, 7^th February.

I hope this does not cause you any inconvenience and I thank you for your
patience in this matter.

Kind regards

Jacquie Harris

Jacquie Harris | Project Manager, Environmental and Enforcement

London Borough of Barking and Dagenham | Frizlands Admin Building |
Dagenham | RM10 7HX

Phone: 020 8227 5645 | Fax: 020 8227 2608

Email: [1][email address] | [2]www.barking-dagenham.gov.uk

Working together for a better borough that is safe, clean, fair and
respectful,

prosperous and healthy, and where our young people are inspired and
successful.

Protect the environment and save trees; please only print if essential

E-mail confidentiality notice. This message is intended for the addressees
only. It may be private, confidential and may be covered by legal
professional privilege or other confidentiality requirements.  All
communications sent to or from this organisation may be subject to
recording or monitoring in accordance with relevant legislation.  If you
are not one of the intended recipients, please notify the sender
immediately on +44 0 20-8215-3000 and delete the message from all
locations in your computer network. Do not copy this email or use it for
any purpose or disclose its contents to any person: to do so maybe
unlawful.

References

Visible links
1. mailto:[email address]
2. http://www.barking-dagenham.gov.uk/

Harris Jacquie, London Borough of Barking and Dagenham Council

Dear Marlon Campbell

Thank you for your e-mail received 04 January 2011 requesting
information regarding data relating to council grit bin provision on the
highway, and further to my email sent earlier today.

I have now been provided with the information requested.  You have
requested the information in XLS format, however because we do not
reference our bins or provide locations, I hope you will accept the
information in the written format below.

Please find below our response to the questions you have raised.

1) Reference Number of each bin - or number of each line if the bins
are not currently referenced by number and explain why this is.

The Council does not currently use a unique reference number for each grit
bin location, all grit bin locations are logged on a borough map.

2) Location of grit bin by street and by ward, and by postcode

The Council does not publish the location of the grit bins due to theft
and vandalism.

3) Date of installation of grit bin - if this is not precisely known,

Unfortunately the Council does not hold records of when the highway grit
bins were first placed across the borough. Staff indicate that there have
been grit bins in the borough in excess of 10-15 years. The grit bins were
all checked and restocked throughout the borough in 2/3^rd week of October
2010

4) then provide the best estimate, or for example state "not known,
prior to 1970"

N/A

5) Reason for installation at that location - eg officer request,
member request, public request (with date of request)

The location of the highway grit bins was compiled from historic data,
known problem areas, accident hot spots and shopping areas.

6) Date of last 5 occasions on which the grit bin was filled - or
closest available approximation if precise data is not held, eg once each
during the 5 days beginning on 1-9-10.

Each bin is checked and restocked twice weekly from the start of November
each year until the end of February the following year. These inspections
can be brought forward or extended as required depending on weather
conditions.

7) Amount of salt / grit delivered on each complete delivery by a
vehicle - presumably this figure will vary according to weather and

Due to the nature of these works it is not possible to weigh totals of
grit placed in each grit bin refill. Small grit bins hold 7cubic feet of
salt and large grit bins hold 14 cubic feet of salt.

8) use made of each grit bin -

N/A

9) and by which group of bins were filled

Grit bins are refilled by Cleansing Services as required, or twice weekly
depending on the weather conditions.

10) any grit bins which were located on the highway and have since been
removed

The Council has not removed any highway grit bins during the last few
years

11) state in this case when they were removed and why

N/A

12) Include also but separately each location where a grit bin has been
requested but not provided.

The Council does not place grit bins on request

13) In these cases, provide the date or dates that the request was made,
and the reason it was not installed.

N/A

14) If any grit bins had to be replaced, possibly because they were
damaged or stolen, include the date of the report of grit bin

a) damage or missing, Missing bin outside of Frizlands Depot (Rainham
Road North)

b) the reason, Stolen

c) and the date of replacement. 18 December 2010

15) What has been the council's budget for new grit bins in each of the
past 10 years?

There is no set budget specifically for the purchase and installation of
grit bins. They are purchased from a General Maintenance budget, and as
such we are unable to provide information to Q16.

16) How much was actually spent in those years?

Please refer to Question 15.

17) How many new grit bins were actually installed in each of those
years?

Unfortunately this information is not recorded.

18) Please provide similar data for refilling the grit bins.

Unable to provide this information due to lack of records

19) What are the criteria for installation of grit bins?

Please refer to question 5

20) How much does it cost to

(a) purchase

7cu Feet grit bin £70 delivered to depot, 14 cu Feet Grit bin £90
delivered to depot

(b) install

Installation cost are 1 hour for crew operative (£13.95 + 29.95% on costs
=£17.57) and 1 hour for fleet and fuel cost = £1.14 per litre of fuel,
likely to use 2 litres per delivery £2.28. Total approximately £19.85
per bin delivery

(c) maintain

We do not incur separate maintenance costs as the bins are repaired of
replaced while carrying out our weekly refills.

(d) fill a grit bin - (i) material + (ii) distribute to site?

Small 7cu Feet bin = approximately 250Kg of salt @ £34.42 per ton =
£8.61 for salt & 1 hour staff and fuel costs = £19.85, Total £28.46
per small grit bin refill

Large 14cu Feet bin = approximately 5000Kg of salt @ £34.42 per ton =
£17.21 for salt & 1 hour staff and fuel costs = £19.85, Total £37.06
per large grit bin refill

I hope that I have been able to provide you with the information you
require and that you are satisfied with the way that I have dealt with
your request. However if for any reason you are not, you can make a
complaint by writing to the Corporate Complaints Team, 2^nd Floor, 15
Linton Road, Barking IG11 8EE. Alternatively you can make your complaint
on-line at www.barking-dagenham.gov.uk or you can e-mail your complaint to
[email address].

If you are still not satisfied, after following our Corporate Complaints
procedure, you can take your complaint to the Information Commissioner.
Full details of how to do this will be made available on request.

Kind regards

Jacquie Harris

Jacquie Harris | Project Manager, Environmental and Enforcement

London Borough of Barking and Dagenham | Frizlands Admin Building |
Dagenham | RM10 7HX

Phone: 020 8227 5645 | Fax: 020 8227 2608

Email: [1][email address] | [2]www.barking-dagenham.gov.uk

Working together for a better borough that is safe, clean, fair and
respectful,

prosperous and healthy, and where our young people are inspired and
successful.

Protect the environment and save trees; please only print if essential

E-mail confidentiality notice. This message is intended for the addressees
only. It may be private, confidential and may be covered by legal
professional privilege or other confidentiality requirements.  All
communications sent to or from this organisation may be subject to
recording or monitoring in accordance with relevant legislation.  If you
are not one of the intended recipients, please notify the sender
immediately on +44 0 20-8215-3000 and delete the message from all
locations in your computer network. Do not copy this email or use it for
any purpose or disclose its contents to any person: to do so maybe
unlawful.

References

Visible links
1. mailto:[email address]
2. http://www.barking-dagenham.gov.uk/

Dear Harris Jacquie,

Thank you for your reply, which does contain useful information.

There are just a few points left.

You have not confirmed how many grit bins there are?

--

You say "all grit bin locations are logged on a borough map".

I would like a copy of that map.

You say: "The Council does not publish the location of the grit bins due to theft and vandalism".

That may be true, however the council is being asked under FOI to make it available electronically.

No other borough has refused to make this information available.

It is hardly credible that someone would go to the council's website to find the location of grit bins, and then go out and steal or vandalise them.

To steal a grit bin, especially if full of salt and grit, requires specialist equipment.

Grit bins are normally readily visible to anyone walking or driving past, and anyone wanting to steal or vandalise one would be likely to do it that way.

Hence I say the council should release this map.

--

Q3 is directed at changes in numbers of grit bins.
If there have been no changes for 10 years or more, then OK, otherwise the council is asked to say which have been installed recently and when.

Q5: there may be no data on bins installed long ago, but one would expect that any recently installed had a reason recorded.

Q12: the answer may be NO, but that does not mean that noone has asked for one?

Q17 (Q3): surely the council keeps some record of grit bins when new ones are installed?
Maybe records are not kept for 10 years, but 6 years as a minimum would be expected?

Yours sincerely,

Marlon Campbell

Harris Jacquie, London Borough of Barking and Dagenham Council

Good morning

Many thanks for your email below. I have referred this back to the officer responsible for providing the original information and asked him to respond to the questions you have raised.

I will endeavour to provide a response as quickly as I can and will contact you by Wednesday 9th February latest, sooner if possible.

Many thanks
Kind regards
Jacquie Harris


Jacquie Harris | Project Manager, Environmental and Enforcement

London Borough of Barking and Dagenham | Frizlands Admin Building | Dagenham | RM10 7HX

Phone: 020 8227 5645 | Fax: 020 8227 2608

Email: [email address] | www.barking-dagenham.gov.uk

Working together for a better borough that is safe, clean, fair and respectful,
prosperous and healthy, and where our young people are inspired and successful.

Protect the environment and save trees; please only print if essential

show quoted sections

Harris Jacquie, London Borough of Barking and Dagenham Council

Good afternoon

I've very sorry that I was unable to contact you by the agreed deadline of 9 February, as per my email below. I have sent a further email to the officer and asked him to provide me with the information you have requested, as a matter of urgency.

I apologise for the inconvenience that this may cause.

Kind regards
Jacquie Harris


Jacquie Harris | Project Manager, Environmental and Enforcement

London Borough of Barking and Dagenham | Frizlands Admin Building | Dagenham | RM10 7HX

Phone: 020 8227 5645 | Fax: 020 8227 2608

Email: [email address] | www.barking-dagenham.gov.uk

Working together for a better borough that is safe, clean, fair and respectful,
prosperous and healthy, and where our young people are inspired and successful.

Protect the environment and save trees; please only print if essential

show quoted sections

Harris Jacquie, London Borough of Barking and Dagenham Council

1 Attachment

Dear Marlon Campbell

Further to my email below; please find below and attached our response to
your comments and questions raised.

Q1) You have not confirmed how many grit bins there are.

A1) The Council has 59 grit bins located at strategic locations
across the borough.

Q2) You say “all grit bins are logged on a borough map”. I would
like a copy of that map.

A2) I have also included a Borough PDF map showing the locations of
all public grit bins as well as other related service information.

Q3 Is directed at changes in numbers of grit bins. If there have
been no changes for 10 years or more, then OK, otherwise the council is
asked to say which have been installed recently and when.

A3) The Council has only installed 4 additional grit bins across the
borough in the last 4 years, prior to this we hold no records. There were
2 additional grit bins installed to the rear of the Civic Centre building
in Dagenham during November 2010 following a Councillor request.
Additionally 2 grit bins were located outside the borough recycling depot
in Rainham Road North during November 2010 after discussions with
residents attending out depot for salt.

Q5) There may be no data on bins installed long ago, but one would
expect that any recently installed had a reason recorded.

A5) The council has no legal requirement to store this data

Q12: the answer may be NO, but that does not mean that noone has asked
for one?

A12) We do not hold records of requests for grit bins, because the
council does not place grit bins on request.

Q17 (Q3): surely the council keeps some record of grit bins when new
ones are installed? Maybe records are not kept for 10 years, but 6 years
as a minimum would be expected?

A17) The Council only has limited records for the last 4 years of the
Winter Maintenance Service as there is no legal requirement to store such
data.

I hope that I have been able to provide you with the information you
require and that you are satisfied with the way that I have dealt with
your request. However if for any reason you are not, you can make a
complaint by writing to the Corporate Complaints Team, 2^nd Floor, 15
Linton Road, Barking IG11 8EE. Alternatively you can make your complaint
on-line at www.barking-dagenham.gov.uk or you can e-mail your complaint to
[email address].

If you are still not satisfied, after following our Corporate Complaints
procedure, you can take your complaint to the Information Commissioner.
Full details of how to do this will be made available on request.

Kind regards

Jacquie Harris

 

Jacquie Harris | Project Manager, Environmental and Enforcement

 

London Borough of Barking and Dagenham | Frizlands Admin Building |
Dagenham | RM10 7HX

 

Phone: 020 8227 5645 | Fax: 020 8227 2608

 

Email: [email address] | www.barking-dagenham.gov.uk

 

Working together for a better borough that is safe, clean, fair and
respectful,

prosperous and healthy, and where our young people are inspired and
successful.

 

Protect the environment and save trees; please only print if essential

 

show quoted sections