Governors Minutes

Michael Larter made this Freedom of Information request to Aylsham High School, Norwich

Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

The request was partially successful.

Dear Aylsham Learning Federation,

Please could you provide the following information:

1. The minutes from the full governing board for the last two years

2. The Heads reports presented to the governing board in the last two years

3. The chairs reports presented to governing board in the last two years

4. The upcoming dates of all board meetings and committees of the board

5. The HR &PD minutes and all reports produced by the committee or presented to it in the last two years.

Items 1 and 2 have largely been provided previously on an individual basis. I am requesting them again to allow them to be publicly available.

The federation could consider making these documents publicly available via the internet to avoid repeated requests and in the interests of open accountability.

Yours faithfully,

Michael Larter

Tuttle, Jo, Aylsham High School, Norwich

1 Attachment

  • Attachment

    FOI request Aylsham Learning Federation.zip

    14.0M Download

Afternoon Mr Larter,
Please find attached the relevant information requested for Aylsham
Learning Federation. 
We believe this request has been made under Aylsham High School, however
should be entered under Aylsham Learning Federation.
Best Wishes
Jo 
Joanna Tuttle
Director of Business and Community Strategy
Aylsham Learning Federation
01263 733270

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Dear Tuttle, Jo,

Thank you for your reply. I do appreciate that things take longer in schools at the moment.
Did the Human Resources and Performance Development Committee meeting take place on 2/2/21 as planned? If so could you please provide the minutes?

Yours sincerely,

Michael Larter

Tuttle, Jo, Aylsham High School, Norwich

Morning Michael,
Thank you for your email. 
The meeting did go ahead on 2 February, however the minutes are draft only
at the moment, I'm afraid, so cannot be released until approved.
Best Wishes
Jo
Joanna Tuttle
Director of Business and Community Strategy
Aylsham Learning Federation
01263 733270

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From: Michael Larter <[FOI #724789 email]>
Sent: 19 February 2021 08:39
To: Tuttle, Jo <[email address]>
Subject: Re: FOI Request Aylsham Learning Federation
 
Dear Tuttle, Jo,

Thank you for your reply. I do appreciate that things take longer in
schools at the moment.

Did the Human Resources and Performance Development Committee meeting take
place on 2/2/21 as planned? If so could you please provide the minutes?

Yours sincerely,

Michael Larter

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Dear Jo Tuttle,

As you are in possession of the draft, that would be totally acceptable. Please send that instead.

Yours sincerely,

Michael Larter

P.S. should you have any doubts about whether requesting unapproved drafts is acceptable, this guide from the Information Commissioner's Office should remove any doubt.
https://ico.org.uk/for-organisations/gui...

Tuttle, Jo, Aylsham High School, Norwich

Good Morning Michael,

We appreciate that the FOI covers all documents, however it does say;
Information can be withheld 'where there will be a good reason why you should not make public some or all of the information requested'.

We would not normally make draft minutes available publically until they have been formally approved. Therefore Jenny Youngs, our Chair of Governors has sought guidance from Norfolk governor services and they have advised these should not be released until approved.

We are more than happy to do this once this has happened during our normal process which would be at our June HR and PD meeting.

Best Wishes
Jo

Joanna Tuttle
Director of Business and Community Strategy
Aylsham Learning Federation
01263 733270

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Dear Tuttle, Jo,

Please provide any reports provided to the meeting as well as the agenda.

Yours sincerely,

Michael Larter

Dear Tuttle, Jo,

I am requesting an internal review. You are required by law to give one or more of the exemptions provide by the act which you have not done.
To avoid any misunderstanding I seek the agenda, minutes (draft or otherwise) and any other documents from the Human Resources and Performance Development Committee meeting (or similarly named) the occurred on, or around, 2/2/21.
You have also not responded to this or any other requests since 25th February. It is hard to come to any conclusion other than that Aylsham High School/Aylsham Learning Federation is deliberately trying to avoid its legal responsibilities. As you will be aware the next legal avenue is to seek a judgement from the Information Commissioner's Office.

Yours sincerely,

Michael Larter

Michael Larter left an annotation ()

Aylsham Learning Federation/Aylsham High School has also received requests for their Stress Risk Assessment
https://www.whatdotheyknow.com/request/s...
And their FOI publication scheme
https://www.whatdotheyknow.com/request/p...
At this point they have responded to neither.
Both requested documents are required by law.

Tuttle, Jo, Aylsham High School, Norwich

2 Attachments

Dear Mr Larter

I apologise that we didn't quote the section that the exemption we were referring to was included and for clarifying your request. The section is 22 - information intended for future publication.

As part of our normal systems and processes this information would be published/available to be received promptly and automatically after approval at the following governing board meeting. We have provided from your request all approved minutes and related papers for the last 2 years, this set is a draft.

However I acknowledge that the agenda and related documents should be made available and have attached these.

If you are unhappy with this decision you may still request an internal review to the governing board by emailing [email address].

You have a right to complain to the ICO and to do this you should contact them at https://ico.org.uk/global/contact-us/

Best Wishes

Joanna Tuttle
Director of Business and Community Strategy Aylsham Learning Federation
01263 733270

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Dear Tuttle, Jo,

I'm grateful for the information sent and I am alerting you to the fact you have sent unredacted contact information for your clerk. I think you will need contact whatdotheyknow to get it removed which I'm agreeing to here if a redacted version can be sent.

Yours sincerely,

Michael Larter

Tuttle, Jo, Aylsham High School, Norwich

Dear Mr Larter,
Thank you for making me aware.
Regards
Joanna
Get [1]Outlook for iOS

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From: Michael Larter <[FOI #724789 email]>
Sent: Wednesday, March 17, 2021 5:10:53 PM
To: Tuttle, Jo <[email address]>
Subject: RE: Internal review of Freedom of Information request - Governors
Minutes
 
Dear Tuttle, Jo,

I'm grateful for the information sent and I am alerting you to the fact
you have sent unredacted contact information for your clerk. I think you
will need contact whatdotheyknow to get it removed which I'm agreeing to
here if a redacted version can be sent.

Yours sincerely,

Michael Larter

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Dear Aylsham High School/Aylsham Learning Federation, Norwich,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Aylsham High School, Norwich's handling of my FOI request 'Governors Minutes'.

In light of recent unsolicited correspondence from the Executive Headteacher, Duncan Spalding, which prompted me to seek further guidance from the ICO, I'm requesting an internal review of the decision not to provide the minutes of the Human Resources and Performance Development Committee that took place on or around 22/2/2021.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/g...

Yours faithfully,

Michael Larter

Tuttle, Jo, Aylsham High School, Norwich

Dear Mr Larter,

 

I can confirm that your request for an internal review on our decision
regarding the minutes of the Human Resources and Performance Development
committee meeting on 22/02/21 has been passed onto the person responsible
for internal reviews and they will respond within the necessary timescale,
directly to this request.

 

Best Wishes

 

Joanna Tuttle

Director of Business and Community Strategy

Aylsham Learning Federation

01263 733270

 

 

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Dear Tuttle, Jo,

I write to remind you that the conclusion of your internal review is due by Friday 23rd April.

Yours sincerely,

Michael Larter

Tuttle, Jo, Aylsham High School, Norwich

1 Attachment

Dear Mr Larter,

Please find attached the outcome document regarding your internal review request.

If you are not happy with the outcome of the review I refer you to my previous response and your right to complain to the ICO, to do this you should contact them at https://ico.org.uk/global/contact-us/

Best Wishes
Jo Tuttle

Joanna Tuttle
Director of Business and Community Strategy
Aylsham Learning Federation
01263 733393

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