Dear Cheshire West and Chester Council,

Can you please disclose information regarding the council’s use of GIS/Map software? This includes any software the council uses that allows for the distribution and/or use of GI/Map data over an intranet or the internet for use and consumption by staff and/or the public.
Specifically, can you disclose:

1. The name & provider of any GIS/Map software
2. The number & types of license held for each individual GIS or Map software
3. The price of the licenses held
4. The renewal date or contract length of the licenses held

For Example:
Software: ArcGIS - ESRI, Number of Licenses: 15, Price: £xxxx.xx, Renewal Date: 01.01.2019
Software: Map Info – Pitney Bowes, Number of Licenses: 12, Price: £xxxx.xx, Renewal Date: 01.01.2019

Can you also please disclose the number of any specific GIS staff within the council and their job titles?

For example:
Total Number of GIS Staff: 4 GIS staff
Job Titles: 1 x GIS Manager, 3 x GIS Officers

Yours faithfully,

Andrew Bennett

Cheshire West and Chester Council

RE: Your request under the Freedom of Information Act 2000

Case Reference: 101004800668

Dear Mr Bennett

Thank you for your email.

It will be treated as a request within the meaning of the Act: this means that we will send you a full response within 20 working days, either supplying you with the information which you want, or explaining to you why we cannot supply it.

If we need any further clarification or there is any problem we will be in touch.

In the meantime if you wish to discuss this further please contact FOI West. It would be helpful if you could quote the log number.

Yours sincerely

FOI Unit

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FOI West, Cheshire West and Chester Council

Dear Mr Bennett

 

Thank you for your request for information of 21st February 2018 which has
been logged as 4800668 and has been dealt with under the Freedom of
Information Act 2000. We confirm that Cheshire West and Chester Council
holds information relating to your request.

 

For the purpose of clarity your request has been reproduced below:

 

Can you please disclose information regarding the council’s use of GIS/Map
software? This includes any software the council uses that allows for the
distribution and/or use of GI/Map data over an intranet or the internet
for use and consumption by staff and/or the public.

Specifically, can you disclose:

 

1.The name & provider of any GIS/Map software

 

Desktop Software: QGIS - Open Source.

Web Software (& Further Components): GeoServer, MapProxy and Other Open
Source Products/Tools - Open Source

 

Cheshire West and Chester Council and its pre-LGR legacy Councils
(Cheshire County Council, Chester City Council, Ellesmere Port and Neston
Council and Vale Royal Council) purchased a number of GIS software
licences from ESRI UK Ltd and MapINFO Ltd throughout the 1990s and 2000s.
Some of these licences remain in use by officers whose requirements have
not yet been fully met by the replacement OpenSource GIS solutions that
the Council has recently implemented.

 

2.The number & types of license held for each individual GIS or Map
software

 

The Open Source GIS software used by the Council (QGIS, Geoserver,
MapProxy) has no licence restrictions.

 

The Council also purchased 3 ESRI ArcGIS Basic desktop licences with
Network analyst extensions in December 2016 but did not purchase a support
and maintenance contract for these licences.

 

The Council also owns approximately 50 ArcGIS desktop licences for which
the support and maintenance contract lapsed in 2013 and 3 MapINFO licences
for which the support and maintenance contract lapsed in May 2016. However
none of these licences has an active support and maintenance contract and
hence it is not possible to upgrade them to a supported version.

 

3.The price of the licenses held

 

All Open Source GIS software used by the Council (QGIS, Geoserver,
MapProxy) is free to use

The Council purchased 3 ESRI ArcGIS Basic desktop licences with Network
analyst extensions in December 2016 for £3,088 + VAT but did not purchase
a support and maintenance contract for these licences.

 

4.The renewal date or contract length of the licenses held

 

All Open Source GIS software used by the Council (QGIS, Geoserver,
MapProxy) is free to use and hence no contract is necessary.

None of the Council’s ESRI or MapINFO licences has an active support and
maintenance contract.

 

 

Can you also please disclose the number of any specific GIS staff within
the council and their job titles?

 

No member of staff has a GIS Job Title, rather a number of ICT staff
deliver GIS responsibilities alongside other ICT responsibilities, such as
ICT Development, 'Application' Support and Data Provisioning & Data
Management.

 

 

The Council considers that your request has been answered in full by
either confirming that information is not held, providing you with the
information requested, or explaining why any information has been withheld
and the reasons for any redaction. Where applicable, the Council has also
told you the reasons for the delay in responding to your request.

 

If you are unhappy with the way your request for information has been
handled you can request a review by writing to the Information Disclosures
Team within 40 working days from the date of the Council’s response.

 

You are entitled to a review by the Council if:

•You are dissatisfied with the Council’s explanation of why the
application was not dealt with within the 20 working day time limit.

•All the information requested is not being disclosed and you have not
received an explanation why some information is not being disclosed.

•A reason for the disclosures under the request being refused is not
received.

•You consider that exemptions have been wrongly applied, and/or

•You consider that a fee has been wrongly applied.

 

Please set out your grounds for seeking a review together with what
specific part of your request those grounds apply to and the outcome you
are seeking. The Council reserves the right to ask you for clarification
of the grounds for your review request if the grounds are not clear, and
to delay commencing the review if such grounds are not provided.

 

The Information Disclosures Team can be contacted by email via:
[1][Cheshire West and Chester Council request email] or at the following address:

 

Information Governance

Cheshire West and Chester Council

HQ

58 Nicholas Street

Chester

CH1 2NP

 

The Information Disclosures Team will acknowledge a request for an
internal review within 5 working days and complete the review as soon as
possible and no later than 40 working days from receipt of the request.

 

More information about the Council’s internal review process can be found
via:

 

[2]http://www.cheshirewestandchester.gov.uk...

 

If you remain dissatisfied following the outcome of your review, you have
a right of appeal to the Information Commissioner at:

 

The Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

 

Telephone: 08456 30 60 60 or 01625 54 57 45

Website: [3]www.ico.org.uk

 

There is no charge for making an appeal.

 

Yours sincerely

 

Information Governance

Cheshire West and Chester Council

 

 

FD

 

 

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