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Gift & Hospitality Registers

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Dear High Speed Two (HS2) Limited,

Please provide any and all gift and hospitality registers, registers of interest or similar such documents that HS2 holds.

Yours faithfully,

Graeme Amis

Dear High Speed Two (HS2) Limited,

Five working days have now elapsed since I submitted this simple request. I have still not even received acknowledgement of receipt of this request. If HS2 were complying with the ICO guidance to respond promptly, I would have expected to have received my response by now.

The ICO guidance is quite clear that “Authorities should regard the 20 working day limit as a ‘long stop’, in other words the latest possible date on which they may issue a response” and in normal circumstances, FOI requests should be addressed more promptly.

The ICO guidance may be found here: https://ico.org.uk/media/for-organisatio...

A very brief and clear explanation of HS2 Ltd's responsibilities in complying with the FOI act prepared by HS2 lawyers Pinsent Masons may be found here: https://www.pinsentmasons.com/out-law/ne...

As the guidance states:

"The obligation to respond promptly means that an authority should comply with a request as soon as is reasonably practicable," the ICO said in its new guidance. "Whilst this is linked to the obligation to respond within 20 working days, it should be treated as a separate requirement...An authority will therefore need to both respond promptly and within 20 working days in order to comply with [the FOI Act]. Authorities should regard the 20 working day limit as a ‘long stop’, in other words the latest possible date on which they may issue a response. It also follows that an authority which provides its response close to, or on, the final day of the 20 working day limit OUGHT TO BE ABLE TO BOTH ACCOUNT FOR, AND JUSTIFY, THE LENGTH OF TIME TAKEN TO COMPLY WITH THE REQUEST [our emphasis]," it added."

With this in mind, please provide the information I have requested as soon as is reasonably practical. Please also 'account for, and justify, the length of time taken to comply' with this request, if you expect it will take more than a few days to give me a substantive reply.

Yours faithfully,

Graeme Amis

HS2Enquiries, High Speed Two (HS2) Limited



Thank you for your email to the HS2 Helpdesk.

 

In keeping with our community engagement commitments we will respond to
enquiries quickly and efficiently, with an acknowledgement within 2
working days, and responding within 20 working days if we are unable to
answer the query straight away.

 

If your enquiry is urgent and requires immediate attention please contact
the 24 hour HS2 Helpdesk directly on our freephone number 08081 434 434.

 

There is a range of information available about HS2 online at
[1]https://www.hs2.org.uk/

If you would like information about what is happening in relation to HS2
in your area you may also like to browse the following link
[2]https://www.hs2.org.uk/in-your-area/what...

 

We look forward to assisting you as soon as we can.

 

This email is scanned and cleared by Websense. HS2 Ltd is registered in
England and Wales. Registration Number 06791686, Registered office High
Speed Two (HS2) Limited, Two Snowhill, Snow Hill Queensway, Birmingham, B4
6GA, England. The information contained in this e-mail is confidential and
may also be subject to legal privilege. It is intended only for the
recipient(s) named above. If you are not named above as a recipient, you
must not read, copy, disclose, forward or otherwise use the information
contained in this email. If you have received this e-mail in error, please
notify the sender (whose contact details are within the original email)
immediately by reply e-mail and delete the message and any attachments
without retaining any copies.

References

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1. https://www.hs2.org.uk/
2. https://www.hs2.org.uk/in-your-area/what...

Dear High Speed Two (HS2) Limited,

Since I have had a number of FOIs go 'missing', please could you acknowledge receipt of my FOI dated 20 September requesting Gift & Hospitality registers and my follow-up email dated 27th September 2019.

Please let me know the justification for not responding promptly (as per ICO guidance) and let me know when I can expect a substantive reply.

Yours faithfully,

Graeme Amis

HS2Enquiries, High Speed Two (HS2) Limited

Dear Graeme Amis

 

Thank you for your email to HS2 Ltd, a copy of which I include below. We
are considering your request under the Freedom of Information Act 2000 and
aim to reply as soon as possible and no later than 25 October

 

Your reference number for the request is FOI-19-3413.

 

Kind regards,

Alistair.

                

Best wishes

Alistair

Alistair Hobbs | Briefings, Correspondence and FOI Adviser | HS2 Ltd      

Tel: 020 7944 4575 | [mobile number]| [1][email address] |
[2]Facebook | [3]Twitter | [4]LinkedIn

High Speed Two (HS2) Limited , Two Snowhill, Snow Hill Queensway,
Birmingham, B4 6GA  | [5]www.gov.uk/hs2

 

show quoted sections

HS2Enquiries, High Speed Two (HS2) Limited

Dear Graeme Amis

 

Please accept my apologies for the mistake in my previous email; the
response date for this request is no later 18 October, and not 25 October.

 

Kind regards

Alistair

Alistair Hobbs | Briefings, Correspondence and FOI Adviser | HS2 Ltd      

Tel: 08081 434 434 (Freephone number)| [1][email address]|
[2]Facebook | [3]Twitter | [4]LinkedIn

High Speed Two (HS2) Limited , Two Snowhill, Snow Hill Queensway,
Birmingham, B4 6GA  | [5]www.gov.uk/hs2

 

Dear Graeme Amis

 

Thank you for your email to HS2 Ltd, a copy of which I include below. We
are considering your request under the Freedom of Information Act 2000 and
aim to reply as soon as possible and no later than 25 October

 

Your reference number for the request is FOI-19-3413.

 

Kind regards,

Alistair.

                

Best wishes

Alistair

Alistair Hobbs | Briefings, Correspondence and FOI Adviser | HS2 Ltd      

Tel: 08081 434 434 (Freephone number)| [6][email address]|
[7]Facebook | [8]Twitter | [9]LinkedIn

High Speed Two (HS2) Limited , Two Snowhill, Snow Hill Queensway,
Birmingham, B4 6GA  | [10]www.gov.uk/hs2

 

show quoted sections

HS2Enquiries, High Speed Two (HS2) Limited

1 Attachment

Dear Graeme Amis

 

Please find attached the response to your recent Freedom of Information
request (below).

 

Kind regards,

 

Alistair.

Alistair Hobbs | Briefings, Correspondence and FOI Adviser | HS2 Ltd      

Tel: 08081 434 434 (Freephone number)| [1][email address]|
[2]Facebook | [3]Twitter | [4]LinkedIn

High Speed Two (HS2) Limited , Two Snowhill, Snow Hill Queensway,
Birmingham, B4 6GA  | [5]www.gov.uk/hs2

 

From: Graeme Amis;
Received: Fri Sep 27 2019 12:02:59 GMT+0100 (British Summer Time)
To: HS2 Enquiries;
Subject: Re: Freedom of Information request - Gift & Hospitality Registers

Dear High Speed Two (HS2) Limited,

Five working days have now elapsed since I submitted this simple request.
I have still not even received acknowledgement of receipt of this
request.  If HS2 were complying with the ICO guidance to respond promptly,
I would have expected to have received my response by now.

The ICO guidance is quite clear that “Authorities should regard the 20
working day limit as a ‘long stop’, in other words the latest possible
date on which they may issue a response” and in normal circumstances, FOI
requests should be addressed more promptly.

The ICO guidance may be found here:
[6]https://ico.org.uk/media/for-organisatio...

A very brief and clear explanation of HS2 Ltd's responsibilities in
complying with the FOI act prepared by HS2 lawyers Pinsent Masons may be
found here:
[7]https://www.pinsentmasons.com/out-law/ne...

As the guidance states:

"The obligation to respond promptly means that an authority should comply
with a request as soon as is reasonably practicable," the ICO said in its
new guidance. "Whilst this is linked to the obligation to respond within
20 working days, it should be treated as a separate requirement...An
authority will therefore need to both respond promptly and within 20
working days in order to comply with [the FOI Act]. Authorities should
regard the 20 working day limit as a ‘long stop’, in other words the
latest possible date on which they may issue a response. It also follows
that an authority which provides its response close to, or on, the final
day of the 20 working day limit OUGHT TO BE ABLE TO BOTH ACCOUNT FOR, AND
JUSTIFY, THE LENGTH OF TIME TAKEN TO COMPLY WITH THE REQUEST [our
emphasis]," it added."

With this in mind, please provide the information I have requested as soon
as is reasonably practical. Please also 'account for, and justify, the
length of time taken to comply' with this request, if you expect it will
take more than a few days to give me a substantive reply.

Yours faithfully,

Graeme Amis

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show quoted sections

Dear Alistair,

Thank you for this response. I would ideally like to see these documents in their original form.

I understand that you feel it would be overly burdensome to look up every individual's name in these documents and examine whether they should be redacted or not. A simple solution to this problem would be to provide me with these documents with EVERY individual's name redacted, thus making the task quick and easy to expedite whilst preserving data protection.

So to simplify my request:

1. Please provide the Gift & Hospitality Register, AND the Conflicts of Interest Register (or whatever name these documents go by), in the original format if possible, with ALL individuals' names redacted to preserve data protection.

2. Please provide the titles of any other documents which you think are relevant to this request.

Many thanks,

Graeme.

HS2 FOI, High Speed Two (HS2) Limited

Dear Graeme Amis

Thank you for your email of 21 October.

In my previous correspondence, I suggested that if you wanted us to look
at the Conflicts of Interest Register, then once you had let us know, we
would then let you know what could be provided. In respect to this and
following your correspondence, we have found that whilst all staff are
required to declare any conflicts of interest upon joining HS2 Ltd, we do
not hold a central register. Such conflict is recorded on the relevant
individual employee record. Given the nature of how we store this
information, a search would constitute over 18 hours of work.

Returning to our original explanation to you, it is necessary to
re-iterate that personal data needs to be removed in order to allow
release of the Gifts and Hospitality registers within the cost limit as
set by the Act. We are unable to easily remove one column (of names) from
the Gifts and Hospitality registers to allow the data to be released, as
personal data is found within more than just one column.

There are 28 columns in the Hospitality register, of which 9 have at least
some personal data; consequently, each of the near 1200 lines of data
within those 9 columns would need to be interrogated, and all such data
removed.

Therefore, within the time and cost limit, we can provide the following
information;

Gifts and Hospitality

·         Recipient Name (subject to Personal Data exemptions)

·         The date on which the hospitality/gift was offered

·         Organisation offering the hospitality/gift

·         Type of hospitality/nature of gift offered

·         Value of the hospitality/gift

·         Whether the hospitality/gift was accepted or declined

Alternatively, we could provide the Gifts and Hospitality registers to you
minus all columns within which personal data is stored.

To enable us to proceed with your request, I would be grateful if you
could confirm which of the alternatives you would wish us to provide.

After receiving your reply, your request will be considered, and you will
receive a response within the statutory timescale of 20 working days, as
defined by the Act, subject to the application of any statutory
exemptions. If you chose not to respond, then your request will remain
unanswered.

Right to Review

If you are unhappy with the way we have handled your request or with the
decisions made in relation to your request, you may complain in writing to
HS2 Ltd at the address below.  Please also see attached details of HS2
Ltd’s complaints procedure and your right to complain to the Information
Commissioner.

Please remember to quote reference number FOI-19-3413 in any future
communication relating to this request.

Yours sincerely

Alistair

Alistair Hobbs | Briefings, Correspondence and FOI Adviser | HS2 Ltd      

Tel: 08081 434 434 (Freephone number)| [1][email address]|
[2]Facebook | [3]Twitter | [4]LinkedIn

High Speed Two (HS2) Limited , Two Snowhill, Snow Hill Queensway,
Birmingham, B4 6GA  | [5]www.gov.uk/hs2

Dear Alistair,

Thank you for this response. I would ideally like to see these documents
in their original form.

I understand that you feel it would be overly burdensome to look up every
individual's name in these documents and examine whether they should be
redacted or not. A simple solution to this problem would be to provide me
with these documents with EVERY individual's name redacted, thus making
the task quick and easy to expedite whilst preserving data protection.

So to simplify my request:

1. Please provide the Gift & Hospitality Register, AND the Conflicts of
Interest Register (or whatever name these documents go by), in the
original format if possible, with ALL individuals' names redacted to
preserve data protection.

2. Please provide the titles of any other documents which you think are
relevant to this request.

Many thanks,

Graeme.

 

 

This email is scanned and cleared by Websense. HS2 Ltd is registered in
England and Wales. Registration Number 06791686, Registered office High
Speed Two (HS2) Limited, Two Snowhill, Snow Hill Queensway, Birmingham, B4
6GA, England. The information contained in this e-mail is confidential and
may also be subject to legal privilege. It is intended only for the
recipient(s) named above. If you are not named above as a recipient, you
must not read, copy, disclose, forward or otherwise use the information
contained in this email. If you have received this e-mail in error, please
notify the sender (whose contact details are within the original email)
immediately by reply e-mail and delete the message and any attachments
without retaining any copies.

References

Visible links
1. mailto:[email address]
2. http://www.facebook.com/HS2ltd
3. http://www.twitter.com/hs2ltd
4. http://www.linkedin.com/company/high-spe...
5. http://www.gov.uk/hs2

Dear HS2 FOI,

Thank you for your response dated 20th November. Further to that reply, please provide:

1. "the Gifts and Hospitality registers to you minus all columns within which personal data is stored" - but also include the titles of each column you delete
2. As per my message of 21st October, "the titles of any other documents which you think are relevant to this request" - this request doesn't seem to have been answered by your reply of 20th November
3. Please confirm that HS2 Ltd does not hold a Conflicts of Interest Register, as it was my understanding that the HS2 Conflicts of Interest panel held one.

Yours sincerely,

Graeme Amis

HS2Enquiries, High Speed Two (HS2) Limited

Dear Graeme Amis

 

Thank you for your email to HS2 Ltd, a copy of which I include below. We
are considering your request under the Freedom of Information Act 2000 and
aim to reply as soon as possible and no later than 10 January.

 

Your reference number for the request is FOI-19-3487.

 

Kind regards,

 

Alistair.

                

Alistair Hobbs | Briefings, Correspondence and FOI Adviser | HS2 Ltd      

Tel: 08081 434 434 (Freephone number)| [1][email address]|
[2]Facebook | [3]Twitter | [4]LinkedIn

High Speed Two (HS2) Limited , Two Snowhill, Snow Hill Queensway,
Birmingham, B4 6GA  | [5]www.gov.uk/hs2

Dear HS2 FOI,

 

Thank you for your response dated 20th November. Further to that reply,
please provide:

 

1. "the Gifts and Hospitality registers to you minus all columns within
which personal data is stored" - but also include the titles of each
column you delete 2. As per my message of 21st October, "the titles of any
other documents which you think are relevant to this request" - this
request doesn't seem to have been answered by your reply of 20th November
3. Please confirm that HS2 Ltd does not hold a Conflicts of Interest
Register, as it was my understanding that the HS2 Conflicts of Interest
panel held one.

 

Yours sincerely,

 

Graeme Amis

 

This email is scanned and cleared by Websense. HS2 Ltd is registered in
England and Wales. Registration Number 06791686, Registered office High
Speed Two (HS2) Limited, Two Snowhill, Snow Hill Queensway, Birmingham, B4
6GA, England. The information contained in this e-mail is confidential and
may also be subject to legal privilege. It is intended only for the
recipient(s) named above. If you are not named above as a recipient, you
must not read, copy, disclose, forward or otherwise use the information
contained in this email. If you have received this e-mail in error, please
notify the sender (whose contact details are within the original email)
immediately by reply e-mail and delete the message and any attachments
without retaining any copies.

References

Visible links
1. mailto:[email address]
2. http://www.facebook.com/HS2ltd
3. http://www.twitter.com/hs2ltd
4. http://www.linkedin.com/company/high-spe...
5. http://www.gov.uk/hs2

HS2Enquiries, High Speed Two (HS2) Limited

1 Attachment

Dear Graeme Amis

Please find attached the response to your recent Freedom of Information
request (below).

Kind regards,

Alistair.

Alistair Hobbs | Briefings, Correspondence and FOI Adviser | HS2 Ltd      

Tel: 08081 434 434 (Freephone number)| [1][email address]|
[2]Facebook | [3]Twitter | [4]LinkedIn

High Speed Two (HS2) Limited , Two Snowhill, Snow Hill Queensway,
Birmingham, B4 6GA  | [5]www.gov.uk/hs2

 

Dear HS2 FOI,

 

Thank you for your response dated 20th November. Further to that reply,
please provide:

 

1. "the Gifts and Hospitality registers to you minus all columns within
which personal data is stored" - but also include the titles of each
column you delete 2. As per my message of 21st October, "the titles of any
other documents which you think are relevant to this request" - this
request doesn't seem to have been answered by your reply of 20th November
3. Please confirm that HS2 Ltd does not hold a Conflicts of Interest
Register, as it was my understanding that the HS2 Conflicts of Interest
panel held one.

 

Yours sincerely,

 

Graeme Amis

 

This email is scanned and cleared by Websense. HS2 Ltd is registered in
England and Wales. Registration Number 06791686, Registered office High
Speed Two (HS2) Limited, Two Snowhill, Snow Hill Queensway, Birmingham, B4
6GA, England. The information contained in this e-mail is confidential and
may also be subject to legal privilege. It is intended only for the
recipient(s) named above. If you are not named above as a recipient, you
must not read, copy, disclose, forward or otherwise use the information
contained in this email. If you have received this e-mail in error, please
notify the sender (whose contact details are within the original email)
immediately by reply e-mail and delete the message and any attachments
without retaining any copies.

References

Visible links
1. mailto:[email address]
2. http://www.facebook.com/HS2ltd
3. http://www.twitter.com/hs2ltd
4. http://www.linkedin.com/company/high-spe...
5. http://www.gov.uk/hs2

We don't know whether the most recent response to this request contains information or not – if you are Graeme Amis please sign in and let everyone know.