Gender and staff information

Jens LJ Research made this Freedom of Information request to University for the Creative Arts

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The request was successful.

Dear University for the Creative Arts,

Questions:
1. How many individual members of staff were employed at your institution (as of 1st November 2018)?

2. During your recruitment process, how do you ask candidates about their title? Does your online application system have default title choices, e.g Mr/Mrs/Ms? If yes, what is the list available? Do you offer a free-form box to enter title? Is title a required field on your online application form?

3.1. During your recruitment process, how do you ask candidates about their gender identity outside of your Equal Opportunity Monitoring form? If so, does your online application system have default gender options, e.g Female/Male? If yes, what is the list available? Do you offer a free form box to enter gender? Is gender a required field on your online application form?

3.2 On your equal opportunities monitoring form for recruitment do you ask for candidates to state their gender? If yes, what questions are asked and what options are provided? Are candidates able to select an option which is not provided?

3.3 Do you ask candidates about the sex/gender they were assigned at birth? Do you ask if candidates if they are transgender? If so, what are the questions you ask and what are the options provided?

3.4 Do you ask candidates any other questions about their gender identity? If yes, what are they and what options do you provide?

4. If such information is available, what is the breakdown (in percentages) of sex or gender/gender identity of employed staff at your institution? What is the percentage of employed staff at your institution who do not identify as the sex assigned at birth? Please provide this information as 1st November 2018

5. Do you have a transgender equality policy? If so, please attach and return with your response. If not – is there a transgender section in your wider equality policy? If yes, please attach and return with your response.

6. What is the procedure to support staff who transition whilst in role at the university?
- How would they change their name, title and gender marker?
- What would you do if a member of staff at the university wanted to use a gender that was not currently listed on your system?
- Do you have a central point of contact for administering changes across all IT systems?
- How is the policy made available to managers and staff? Do you provide specific training?

7. Do any of your policies and procedures specifically include non-binary people (those who do not identify as male or as female), and if so, in what ways? Please attach any policies that specifically mention non-binary people.

8. Across university systems (such as HR, name badges, IT accounts etc) what title choices are available for members of staff at your institution? (e.g Ms, Mrs, Mr etc). Are titles compulsory for people to state?

9. What provisions have you put in place for transgender (including non-binary) members of staff at your institution to ensure that these staff members feel comfortable and included at your organisation?

Yours faithfully,

LJ Potter and Jens Bakewell

Richard Speller,

1 Attachment

Dear LJ Potter and Jens Bakewell

Our responses to the FOI are as follows:

1. We had 809 establishment staff employed as at 01/11/18

2. We ask for applicant’s Title on the online application form in the e-recruitment system. Please see Fig A on the attachment. It is a free text box to enter title.
We also ask the question on the new starter form as a free text when the candidate is offered for the role.

3.1 We do not ask about gender identity outside of the online application form or the equal opportunity monitoring form.

3.2 Yes, we ask the candidates to state their gender on the online application form under Equality of Opportunity. Again, this is a free text. Please see Fig B on the attachment

3.3 Yes, we do ask that question to suffice the HESA and HRMC requirements. We ask for the sex/gender at birth on the online application form under Equality of Opportunity. Please see screen shot Fig C. on the attachment

3.4 We do not ask candidates any other question about their gender, apart from asking to 1) state their gender and 2) gender assigned at birth.

4. As at 01/11/18 for establishment staff it is: Gender 61.56 (female), 38.44 (male). No staff who do not identify as the sex assigned at birth

5. We do not have a specific Transgender policy but all equality characteristics are covered under our University Equality and Diversity Policy https://www.uca.ac.uk/equality-diversity/

6 i Individuals would request to change their name. We use preferred names on all correspondence. Titles will not be included in internal reports in the future.

6 ii We have an option for prefer not to say. However for HMRC purposes we do have to report either male or female. This is a statutory requirement.

6 iii We have an integrated HR and Payroll system that is centrally administered. This notifies other systems of reported changes.

6 iv We do not provide specific training on transgender issues, however we would work closely with the individual transitioning and their manager, to discuss their needs and ensure the process was managed confidentially and sensitively.

7. We are currently going through a process of reviewing our policies and procedures are update to make the language more inclusive and remove references to specific gender, e.g. he, she, her or him.

8. This would not be compulsory, except where there are HMRC regulations that we need to adhere to. The University is currently guided by HMRC requirements as to the options available.

9. We have gender neutral toilets, we have sanitation bins in all toilets across the university, we use sickness absence procedures to support any medical transitioning, we would work closely with any member of staff to discuss their support needs as well as the support needs of their immediate work colleagues. We would also refer to stonewall guidance and guidance from Advanced HE. Separate processes are in place for students.

We are in the process of recruiting a Equality, Diversity and Inclusivity Manager, who will be reviewing our policies and procedures moving forward.

Regards

Richard Speller
HR Systems and Data Officer
Human Resources

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Dear Richard Speller,

Could you confirm please, are you saying that there are sanitation bins in all toilets including ‘men’s’, or are you saying all toilets are gender neutral?

Yours sincerely,

Jens LJ Research

Richard Speller,

Dear Jens LJ Research

Sorry that should read "going forward all new toilets built across the university will be gender neutral and will contain sanitation bins."

Regards

Richard Speller

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