Gender and staff information

The request was successful.

Dear University of Portsmouth,

1. How many individual members of staff were employed at your institution (as of 1st November 2018)?

2. During your recruitment process, how do you ask candidates about their title? Does your online application system have default title choices, e.g Mr/Mrs/Ms? If yes, what is the list available? Do you offer a free-form box to enter title? Is title a required field on your online application form?

3.1. During your recruitment process, how do you ask candidates about their gender identity outside of your Equal Opportunity Monitoring form? If so, does your online application system have default gender options, e.g Female/Male? If yes, what is the list available? Do you offer a free form box to enter gender? Is gender a required field on your online application form?

3.2 On your equal opportunities monitoring form for recruitment do you ask for candidates to state their gender? If yes, what questions are asked and what options are provided? Are candidates able to select an option which is not provided?

3.3 Do you ask candidates about the sex/gender they were assigned at birth? Do you ask if candidates if they are transgender? If so, what are the questions you ask and what are the options provided?

3.4 Do you ask candidates any other questions about their gender identity? If yes, what are they and what options do you provide?

4. If such information is available, what is the breakdown (in percentages) of sex or gender/gender identity of employed staff at your institution? What is the percentage of employed staff at your institution who do not identify as the sex assigned at birth? Please provide this information as 1st November 2018

5. Do you have a transgender equality policy? If so, please attach and return with your response. If not – is there a transgender section in your wider equality policy? If yes, please attach and return with your response.

6. What is the procedure to support staff who transition whilst in role at the university?
- How would they change their name, title and gender marker?
- What would you do if a member of staff at the university wanted to use a gender that was not currently listed on your system?
- Do you have a central point of contact for administering changes across all IT systems?
- How is the policy made available to managers and staff? Do you provide specific training?

7. Do any of your policies and procedures specifically include non-binary people (those who do not identify as male or as female), and if so, in what ways? Please attach any policies that specifically mention non-binary people.

8. Across university systems (such as HR, name badges, IT accounts etc) what title choices are available for members of staff at your institution? (e.g Ms, Mrs, Mr etc). Are titles compulsory for people to state?

9. What provisions have you put in place for transgender (including non-binary) members of staff at your institution to ensure that these staff members feel comfortable and included at your organisation?

Yours faithfully,

LJ Potter and Jens Bakewell

Nicola Young, University of Portsmouth

Dear LJ and Jens, 
I refer to your email of 8 December 2018 in which you submitted a request
under the Freedom of Information Act 2000.  Your request relates to
information concerning staffing at the University. 
As you may be aware, the University has 20 working days in which to
respond to your request.  Therefore, I will respond more fully by 8
January 2019, although if it is possible to reply before then I will do
so.  Should you have any queries before then, however, please feel free to
contact me again either by replying to this email or by telephoning me
directly on 02392 843103.
Yours sincerely
Nicola
Nicola Young (She, her, hers)
Assistant Complaints and Information Disclosure Officer
University of Portsmouth

T: 02392843103
E: [1][email address]
W: [2]www.port.ac.uk 

University of Portsmouth, University House, Winston Churchill Avenue,
Portsmouth, PO1 2UP.

For information about my decision to display my pronouns in my signature,
please visit:
[3]https://www.umass.edu/stonewall/sites/de...

show quoted sections

Nicola Young, University of Portsmouth

1 Attachment

Dear LJ and Jens, 
Please find attached a response to your Freedom of Information Request. 
I trust the information in the attached letter is helpful to you but if
you have any further queries, please feel free to contact me either by
replying to this email or by telephoning me directly on 02392 843103.
Yours sincerely
Nicola
Nicola Young (She, her, hers)
Assistant Complaints and Information Disclosure Officer
University of Portsmouth

T: 02392843103
E: [1][email address]
W: [2]www.port.ac.uk 

University of Portsmouth, University House, Winston Churchill Avenue,
Portsmouth, PO1 2UP.

For information about my decision to display my pronouns in my signature,
please visit:
[3]https://www.umass.edu/stonewall/sites/de...
On Mon, 10 Dec 2018 at 09:16, Nicola Young <[4][email address]>
wrote:

Dear LJ and Jens, 
I refer to your email of 8 December 2018 in which you submitted a
request under the Freedom of Information Act 2000.  Your request relates
to information concerning staffing at the University. 
As you may be aware, the University has 20 working days in which to
respond to your request.  Therefore, I will respond more fully by 8
January 2019, although if it is possible to reply before then I will do
so.  Should you have any queries before then, however, please feel free
to contact me again either by replying to this email or by telephoning
me directly on 02392 843103.
Yours sincerely
Nicola
Nicola Young (She, her, hers)
Assistant Complaints and Information Disclosure Officer
University of Portsmouth

T: 02392843103
E: [5][email address]
W: [6]www.port.ac.uk 

University of Portsmouth, University House, Winston Churchill Avenue,
Portsmouth, PO1 2UP.

For information about my decision to display my pronouns in my
signature, please visit:
[7]https://www.umass.edu/stonewall/sites/de...

show quoted sections