Further Staff Influenza vaccinations requests

Hugh Kembler made this Freedom of Information request to East Midlands Ambulance Service NHS Trust

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear East Midlands Ambulance Service NHS Trust,

Thank you for the recent information about staff flu vaccinations.
There were a few more questions I wanted to ask.

What is the job title of the Ambulance Trust lead for the flu vaccination programme?

The SE Coast Ambulance Trust supplied a detailed and informative Seasonal Flu Vaccination Report for 2014/15 – see details below.
Does the East Midlands AS have a similar breakdown of vaccination rates by ambulance station? How many of the stations have refrigerators for vaccination and cold storage?
The SE Coast report appeared to suggest that a more locally focused approach may be more successful, how many local staff have been trained for vaccination?
The East Midlands AS reported that 53 Paramedics and nurses were trained in administering the flu vaccination for the 2014/15 Flu Campaign.

Do staff receive a free chocolate bar or something similar after receiving the flu vaccine?

I am interested to know if the staff sickness rates increase during the winter months when flu is prevalent, although I realise that for instance in 2014/15 there was a significant mismatch of the vaccine and the actual flu virus.
Could I please have a monthly listing of staff sickness from April 2013 to July 2015, for all clinical staff, but if this is not readily available, then for all Ambulance Trust staff.
If possible, are the monthly number of sick days available, or alternatively please supply whatever measure is generally used for staff sickness.

Please also supply a copy of the most recent flu plan for 2015/16.

Yours faithfully,

Hugh Kembler

ADDITIONAL INFORMATION
https://www.whatdotheyknow.com/request/i...

SOUTH EAST COAST AMBULANCE SERVICE FT
Seasonal Flu Vaccination Report 2014 / 15

This year the seasonal flu vaccination programme was led by the Infection Control Lead (ICL) with support from Medical Directorate, Operational and the Communication Team staff across the Trust.
The main difference from previous years was to create a more locally focused programme and utilise local staff to perform the vaccinations rather than holding flu clinics that have in the past not captured sufficient numbers of staff due to the time of day and locations that some of the clinics were
scheduled for.

Training was also an issue in previous years, but following the creation of a PowerPoint (PP) presentation and approved sign off by the Medical Director we were able to use the PP to train more staff remotely, which saved on running training days for the majority of flu vaccinators. The ICL did
however run four training / awareness sessions following requests for local CTL’s and paramedics to be trained at Chichester, Tongham, Paddock Wood and Ashford. He also provided a number of individual sessions for some alternative duties staff that had been asked by their local manager to
help with the flu vaccinations. Unfortunately not all areas of the Trust were as pro-active in taking up the offer of training as others and this reflects in the vaccine take up take figures presented in Appendix 1.

As in previous years posters, leaflets, stickers and educational materials were sent out to all areas of the Trust as well as weekly bulletin, Intranet articles and Twitter posts which were regularly sent out to inform staff that the flu vaccination programme had commenced and how they could access a
vaccine. Five new fridges were also purchased and although there was a delay in getting these to some locations due to a period of unforeseen absence for the ICL in November / December, they are all now in situ and will be very beneficial for next years programme.

The ICL developed a new system of recording up take figures and asked that each team leader completed a simple spreadsheet (Appendix 2) which could be uploaded on the newly created SharePoint section for flu vaccination programme 2014/2015 as and when vaccinations were administered. The vaccination forms were also changed slightly and were water marked with staff roles so that we could report frontline healthcare workers to the Department of Health’s (DoH) IMMFORM data base, which is a mandatory requirement for all NHS Trusts. The spreadsheets had limited compliance this year, but with lessons learnt we hope to improve this system of reporting for
next year. The ICL ended this year’s programme by asking for all completed vaccination forms to be returned to him so that a true record could be produced by manually counting the forms.

The DoH percentage target for frontline healthcare workers to be vaccinated for flu is 75% and this year SECAmb obtained its best total to date of 55.8% in comparison to last year’s total of 48.6% an increase of 7.2%. Appendix 3 shows other ambulance trust figures for this year.

With lessons learnt and some modifying of this year’s programme we hope to improve on uptake for the 2015 / 2016 season even further and get somewhere near to the 75% target. The main points to discuss from this year are the encouraging percentage figures at Make Ready Centres compared to
ODA’s with single station locations. The low take up in some ODA’s was in part due to the ICL’s absence and late arrival of fridges and vaccines to certain stations; Brighton, Eastbourne and neighbouring stations were the worst affected by this issue.

Williams Matthew, East Midlands Ambulance Service NHS Trust

3 Attachments

Ref: FOI/15/137

 

7 September 2015

 

Dear Mr Kembler

 

Thank you for your e-mail dated 3 July 2015 requesting information about
Staff Influenza Vaccinations.

 

Your request is being dealt with under the terms of the Freedom of
Information Act 2000 and will be answered within 20 working days.

 

If you have any queries about this request please do not hesitate to
contact me. 

 

Yours Sincerely

 

Matthew Williams

 

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[4]www.emas.nhs.uk
Matthew Williams
Records Manager                         @EMASNHSTRUST[5]Description:
Description: Description: Description: Description:
East Midlands Description: Description: Description: Description:
Ambulance Service NHS cid:image002.png@01CF367A.50F55880
Trust
Nottinghamshire
Headquarters

Beechdale Road

Nottingham

NG8 3LL

 

 

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Williams Matthew, East Midlands Ambulance Service NHS Trust

4 Attachments

Ref: FOI/15/137

 

30 September 2015

 

Dear Mr Kembler

 

We are writing further to your e-mail dated 3 September 2015 requesting
information about Staff Influenza Vaccinations.

 

The questions you raised along with their answers can be found below:

 

·         What is the job title of the Ambulance Trust lead for the flu
vaccination programme?  The lead for the flu’ vaccination programme is the
Organisational Development Manager

 

·         The SE Coast Ambulance Trust supplied a detailed and informative
Seasonal Flu Vaccination Report for 2014/15.  Does the East Midlands AS
have a similar breakdown of vaccination rates by ambulance station? How
many of the stations have refrigerators for vaccination and cold storage? 
This is covered in our attached internal report which was presented to our
Equality and Wellbeing Group.  We collected our vaccine uptake via our
Divisional Support functions, and we did not break it down to station
level as this detail was not required.  We run our campaign with 8 fridges
located at key areas within the Trusts geography.  This enables us  to
provide local clinics and clinics where footfall is highest (e.g. our 3
education centres). 

 

·         The SE Coast report appeared to suggest that a more locally
focused approach may be more successful, how many local staff have been
trained for vaccination? Our flu campaign is also run on a local approach
providing clinics in each locality and all Divisions provide mobile
clinics around the area to ensure we catch the most staff (for example
running clinics at hospitals).

 

·         The East Midlands AS reported that 53 Paramedics and nurses were
trained in administering the flu vaccination for the 2014/15 Flu Campaign.
This will be a similar total this year as we provide clinics locally so we
need a lot of vaccinators spread across the Trust.  We will be using
paramedics and nurses again this year.

 

·         Do staff receive a free chocolate bar or something similar after
receiving the flu vaccine?  Each Division are responsible for their own
approach, and most of them offer a chocolate or sweet as an incentive or
‘sweetener’ for having the vaccine but this is up to the Division to
organise. 

 

·         I am interested to know if the staff sickness rates increase
during the winter months when flu is prevalent, although I realise that
for instance in 2014/15 there was a significant mismatch of the vaccine
and the actual flu virus.  Could I please have a monthly listing of staff
sickness from April 2013 to July 2015, for all clinical staff, but if this
is not readily available, then for all Ambulance Trust staff.  If
possible, are the monthly number of sick days available, or alternatively
please supply whatever measure is generally used for staff sickness.  To
provide you with the information on the scale you have requested, we would
need to generate 28 separate monthly reports on staff sickness (which in
itself takes half an hour per monthly report to generate), create a pivot
table in each of those documents (which takes at least 10 minutes per
monthly report) and take out the non-appropriate staff which would be
left.  Section 12 of the Freedom of Information Act makes provision for
public authorities to decline requests for information where the cost of
dealing with them would exceed the appropriate limit, which for NHS Trusts
is £450.00.  This represents the estimated cost of one person spending 2.5
working days in determining whether the Trust holds the information,
locating, retrieving and extracting the information.  We estimate that it
would take us in excess of 2.5 working days to determine appropriate
material and locate, retrieve and extract the information in reference to
your request.  Therefore, your request will not be processed further.

 

·         Please also supply a copy of the most recent flu plan for
2015/16. Attached is an update report outlining the flu plan.

 

Yours Sincerely

 

Matthew Williams

 

Notes:

 

We’re interested in your views on how we deal with Freedom of Information
requests and would welcome your feedback.  Please take a few moments to
complete our short questionnaire – available here at:
[1]http://www.emas.nhs.uk/freedom-of-inform....

 

If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review.  Internal review requests should be
submitted within two months of the date of receipt of the response to your
original letter and should be addressed to:

 

Matthew Williams, Records Manager, Information Governance and Compliance
Team, East Midlands Ambulance Service NHS Trust, Trust Headquarters, 1
Horizon Place, Mellors Way, Nottingham Business Park, Nottingham NG8 6PY.

 

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision.  The Information Commissioner can be contacted at:  Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9
5AF.

 

[2]Description: [3]cid:image005.png@01D0CAE2.B1559520
Description:
Description: [mobile number]
Description:
Description: hello my [4][email address]
name is
[5]www.emas.nhs.uk
Matthew Williams
Records Manager                         @EMASNHSTRUST[6]Description:
Description: Description: Description: Description:
East Midlands Description: Description: Description: Description:
Ambulance Service NHS cid:image002.png@01CF367A.50F55880
Trust
Nottinghamshire
Headquarters

Beechdale Road

Nottingham

NG8 3LL

 

 

 

From: Williams Matthew
Sent: 07 September 2015 12:54
To: '[FOI #289806 email]'
Subject: Freedom of Information request - Further Staff Influenza
Vaccinations Requests

 

Ref: FOI/15/137

 

7 September 2015

 

Dear Mr Kembler

 

Thank you for your e-mail dated 3 July 2015 requesting information about
Staff Influenza Vaccinations.

 

Your request is being dealt with under the terms of the Freedom of
Information Act 2000 and will be answered within 20 working days.

 

If you have any queries about this request please do not hesitate to
contact me. 

 

Yours Sincerely

 

Matthew Williams

 

[7]Description: [8]cid:image005.png@01D0CAE2.B1559520
Description:
Description: [mobile number]
Description:
Description: hello [9][email address]
my name is
[10]www.emas.nhs.uk
Matthew Williams
Records Manager                         @EMASNHSTRUST[11]Description:
Description: Description: Description: Description:
East Midlands Description: Description: Description: Description:
Ambulance Service cid:image002.png@01CF367A.50F55880
NHS Trust
Nottinghamshire
Headquarters

Beechdale Road

Nottingham

NG8 3LL

 

 

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