Further information on biometric system at Swalecliffe Community Primary School

The request was successful.

Dear Swalecliffe Community Primary School,

Thank you for answering my Freedom of Information Request dated 24 January 2014. In order to understand more fully how the biometric and photo identification system operates in the school when multi functions are applied to it and decisions made regarding that I would be grateful if you could answer the following questions under the Freedom of Information Act.

1) With regards to question (7) of my previous FOIR - How many parents consented to their children’s biometrics to be
processed by the school?

You replied: There are 649 children on roll. 578 children are able to use the system 535 have permission for biometrics (82% of the children)

i) Please advise how 578 children can use the biometric system if only 535 children have parental permission to use it?

ii) What circumstances are there that enable 43 children able to use the biometric system where no parental consent is gained?

iii) You also state that 13 families refused and 41 did not send forms back, please can you confirm how many children this applies to?

2) Why would the school use a identification verification system that was only 82% efficient forcing the school to have to use two identification verification system simultaneously?

3) Please advise the cost of running two identification verification systems, including the cost of the time spent communicating with parents, gaining written consent, admin costs associated with this. I note this wasn’t factored into your ‘saving’ cost as previously advised.

4) Who decided upon the photo identification as alternative to children using their biometrics? And why?

5) There are, what could be considered as, conflicting statements made about the system:

10 December 2013 - SCPS to parents. Biometrics Q & A: “ ...the system is provided by sQuid, the files containing the biometric data are held internally on the school’s SIMS server”

24 January 2014 - Freedom of Information request reply to me: “ the system is being provided by the school caterers” “However as the software is now in school we have decided to upgraded our registration system, combining the two together”

Please answer the following by company name rather than role provided to the school.

i) Who does SCPS understand to be the data controller of the children’s biometrics?

ii) Who owns the biometric system hardware and software?

ii) Who owns the photo system hardware and software?

iv) Do GSS/sQuid (whoever financially invested in the biometric system) now provide the compatible registration system hardware and software? If not please advise who and confirm, as I understand form your response to my last Freedom of Information request that, they too have access to the same biometric database.

v) Please advise what role Biostore’s had in this?

vi) Please can you confirm whether the children’s biometric data is held either on the SIMS system, on the database itself, or separately on the SIMS server?

vii) Please can you confirm whether the children’s photograph data is held either on the SIMS system, on the database itself, or separately on the SIMS server?

viii) Which company provides SCPS SIMs system?

ix) Did the company that provides SIMS enable the feature of biometric data to be stored on the SIMS server/database? If not please advise who did and when.

6) Is the school responsible for paying the debt incurred to GSS by non-paying parents?

Some parts of this request may be easier to answer than others, and in such case please could you release available data as soon as possible rather than delay the entire request.

If you are not fully certain of what it is I am asking then I look forward to contact from you as soon as possible to clarify what it is I am requesting in order to meet your obligations under the law.

If the costs of processing this request exceed the limit in the Act, please advise on what information you are able to supply within the cost limit

Yours faithfully,

Pippa King

Headteacher, Swalecliffe Community Primary School

1) With regards to question (7) of my previous FOIR - How many parents consented to their children’s biometrics to be
processed by the school?

535

i) Please advise how 578 children can use the biometric system if only 535 children have parental permission to use it?

578 are using the system 535 are using Biometric the reminder are use photo's

ii) What circumstances are there that enable 43 children able to use the biometric system where no parental consent is gained?

They have opted to use photo rather than Biometric.

iii) You also state that 13 families refused and 41 did not send forms back, please can you confirm how many children this applies to?

71

2) Why would the school use a identification verification system that was only 82% efficient forcing the school to have to use two identification verification system simultaneously?

This information is not held.

3) Please advise the cost of running two identification verification systems, including the cost of the time spent communicating with parents, gaining written consent, admin costs associated with this. I note this wasn’t factored into your ‘saving’ cost as previously advised.

This information is not held.

4) Who decided upon the photo identification as alternative to children using their biometrics? And why?

The school decided to offer two authentication methods to give parents choice.

5) There are, what could be considered as, conflicting statements made about the system:

10 December 2013 - SCPS to parents. Biometrics Q & A: “ ...the system is provided by sQuid, the files containing the biometric data are held internally on the school’s SIMS server”

24 January 2014 - Freedom of Information request reply to me: “ the system is being provided by the school caterers” “However as the software is now in school we have decided to upgraded our registration system, combining the two together”

Please answer the following by company name rather than role provided to the school.

i) Who does SCPS understand to be the data controller of the children’s biometrics?

Swalecliffe Community Primary School

ii) Who owns the biometric system hardware and software?

GSS, the school caterers.

ii) Who owns the photo system hardware and software?

GSS, the school caterers and SCPS

iv) Do GSS/sQuid (whoever financially invested in the biometric system) now provide the compatible registration system hardware and software? If not please advise who and confirm, as I understand form your response to my last Freedom of Information request that, they too have access to the same biometric database.

sQuid provide the registration software to SCPS this system does not have access to the Biometrics and has no need to access this information.

v) Please advise what role Biostore’s had in this?

Biometrics has no role in regard to the registration system.

vi) Please can you confirm whether the children’s biometric data is held either on the SIMS system, on the database itself, or separately on the SIMS server?

Biometric information is held within its own database which is held on our SIMS server.

vii) Please can you confirm whether the children’s photograph data is held either on the SIMS system, on the database itself, or separately on the SIMS server?

The child's photograph is held within the SIMS database.

viii) Which company provides SCPS SIMs system?

Capita

ix) Did the company that provides SIMS enable the feature of biometric data to be stored on the SIMS server/database? If not please advise who did and when.

The Biometric Data is held within its own database and is not part of SIMS. The installation of this was carried out by our ICT Technician and sQuid.

6) Is the school responsible for paying the debt incurred to GSS by non-paying parents?

Yes

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