Dear Lance Barker

I confirm receipt of your information request and that we are dealing with this and will respond to you in due course.

The Freedom of Information Act 2000 and Environmental Information Regulations 2004 allow up to 20 working days for responding to information requests.

If you are not content with the handling of your request, you have the right to ask for an internal review. Requests for internal reviews should be addressed to the Monitoring Officer, PO Box 1720, Huddersfield HD1 9EL. Alternatively, you can send an email to: [email address].

Please remember to quote the reference number above in any future communications.

If you are not content with the outcome of any review you have the right under section 50 of the 2000 Act to apply to the Information Commissioner for a decision as to whether your request for information has been dealt with in accordance with the requirements of the Act. The Information Commissioner’s website is at www.ico.org.uk and gives more information about the role and duties of the Commissioner. The ICO telephone helpline on 0303 123 1113 or 01625 545745 is available between 9am and 5pm, Monday to Friday.

Regards

Information Governance Team
Kirklees Council
Governance Service
PO Box 1720
HUDDERSFIELD
HD1 9EL

Telephone: 01484 221000 (voice activated switchboard – please ask for Freedom of Information)

For more information about how we deal with your personal data, please see the Kirklees Council privacy notice

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Dear Lance Barker,

Thank you for your recent enquiry.

From our preliminary assessment, it is clear that we will not be able to answer your request without further clarification.

The Council requires further information in order to identify and locate the information you have asked for. In particular, the service has advised the information is recorded per financial year and not per calender year. Therefore, would you be happy for the information to be provided for the financial years 2021/22, 2022/23 and 2023/24.

Once you have clarified the information you require, we will action your request. If we do not receive clarification within one month, this question will be considered to have lapsed.

• Under section 1(3) of the Freedom of Information Act 2000 (FoIA), a public authority need not comply with a request unless any further information reasonably required to locate the information is supplied.

• Under regulation 12(4)(c) of the Environmental Information Regulations 2014 (EIR), a public authority can refuse to answer a request that is too general, provided the public authority has gone back to the requester and asked for extra information, offering advice and assistance to help to explain, clarify or rephrase their request.

Please remember to quote the reference number above in any future communications.

If you would like to discuss this email, please contact us.

Regards

Information Governance Team
Kirklees Council
Governance Service
PO Box 1720
HUDDERSFIELD
HD1 9EL

Telephone: 01484 221000 (voice activated switchboard – please ask for Freedom of Information)

For more information about how we deal with your personal data, please see the Kirklees Council privacy notice

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Dear Mr Barker

I am writing in response to your request dated 22 January 2025  .  This
has been dealt with under the Freedom of Information Act 2000.

You asked for the following information:

I am writing to request information under the Freedom of Information Act
2000. Please provide the following details:

The total number of Data Subject Access Requests (DSARs) received by your
authority for each of the last three years (2021, 2022, and 2023).

The number of DSARs completed within the statutory one-month timeframe
during each year.

The number of DSARs that required an extension beyond the one-month
timeframe, along with the average length of extensions granted.

Any recorded costs (e.g., staff time, software, or other resources)
associated with processing DSARs for each of these years.

If possible, please provide this information in a tabular format.

The Council’s response to your specific questions is set out below:

2021 2022 2023
The total number of Data 292 309 429
Subject Access Requests
(DSARs) received by your
authority for each of
the last three years
(2021, 2022, and 2023).
Clarification: would you
be able to provide the
information requested by
Calendar years?
The number of DSARs 207 202 278
completed within the
statutory one-month
timeframe during each
year Clarification:
would you be able to
provide the information
requested by Calendar
years?
The number of DSARs that 20 24 24
required an extension
beyond the one-month
timeframe
The average length of 3 months 3 months 3 months
extensions granted
Any recorded costs £2,182.14 £2,836.66 £19,046.77 
(e.g., staff time, These are overtime & casual hours costs
software, or other specifically relating redaction of SARs. 
resources) associated
with processing DSARs It is acknowledged that there are other costs
for each of these years associated with processing SARs, including staff
time (which is not included above) and purchase
of equipment and licenses. Staff time, equipment
and licences for software is not quantifiable due
to being used Council-wide for multiple purposes,
which may include, but is not limited to
processing SARs.

If you are not content with the handling of your request, you have the
right to ask for an internal review.  Requests for internal reviews should
be submitted within 2 months of the date of receipt of the response to
your original request and should be addressed to the Monitoring Officer,
1^st Floor, Civic Centre 3, Market Street, Huddersfield HD1 2EY. 
Alternatively, you can send an email to: [1][email address]. 

Please remember to quote the reference number above in any future
communications.

If you are not content with the outcome of any review you have the right
under section 50 of the 2000 Act to apply to the Information Commissioner
for a decision as to whether your request for information has been dealt
with in accordance with the requirements of the Act.  The Information
Commissioner’s website is at [2]www.ico.org.uk and gives more information
about the role and duties of the Commissioner.  The ICO telephone helpline
on 0303 123 1113 or 01625 545745 is available between 9am and 5pm, Monday
to Friday.

Yours sincerely

Information Governance Team

Kirklees Council, Governance Service

Telephone: 01484 221000 (voice activated switchboard – please ask for
Freedom of Information)

For more information about how we deal with your personal data, please see
the [3]Kirklees Council privacy notice

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